Administrative Assistant

2 weeks ago


Edmonton, Canada InSync Full time

We are looking for an
**Administrative Assistant**
***for a
**6-month contract position** with possible 1 year extension in
**Edmonton, Alberta. Must be legally entitled to work in Canada**.

**This position is 100% on site.**
**This is NOT a remote role**.

**Hours: 7.25 hours per day, Monday-Friday**

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing various administrative activities and clerical tasks.

**Duties will include the following but are not limited to**:

- Assist Executive Director and Branch Coordinator:

- Edit and format correspondence
- Facilitate business meetings - book location or MS Teams
- Perform other administrative tasks as required for the Executive Director's Office, Branch Directors and Policy/Legislative Analysts
- Proofing and formatting word documents
- Pay invoices
- Assign and return accounts receivable
- Record tracking in Excel
- Order supplies
- Create documents and memos as required
- Organize events, coordinate Lync meetings and book rooms as required
- Copy, scan, fax, file and perform records management of physical and digital documents
- Process and review expenses
- Act as point of conact for any clients
- Take meeting minutes

**Qualifications & Experience**:

- **2 years experience with MS Office Suite (Word, Excel, Outlook, PowerPoint)**:

- **2 years experience in related administrative support role**:

- Experience working in a role that requires exceptional communication skills (verbal and written).
- **Must have customer service experience.**:

- Possess exceptional organizational skills and ability to prioritize multiple responsibilities and be detail-oriented.

**Desired Skills**:

- Post secondary education in administration
- Previous government experience (municipal, provincial or federal)
- Experience with IMAGIS, SAP and/or Ariba
- Experience with Adobe Acrobat
- Experience with SharePoint/MS Teams

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.



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