Administrative Assistant

3 weeks ago

Edmonton, Canada Hope Mission Full time

**ADMINISTRATIVE ASSISTANT**

**Job Title**: Administrative Assistant

**Based at **:Downtown Edmonton

**Reports to**: Senior Manager, Support Services

**Hours of work : 40 hours per week as assigned by Manager**
- ___________________________________________

**OUR VISION**
- Hope Mission has a vision that men, women, youth and children who come to our doors_
- would come to know Jesus Christ as their personal Lord and Saviour._
- This vision can be fulfilled only if all staff is diligent_
- in serving, strengthening and uplifting people in the name of Jesus Christ._
- ___________________________________________

**ACCOUNTABILITY**:
Administrative Assistant will work with all departments to develop and assist in data management, staff opportunities, communication, resources and materials within the programs and services of Hope Mission.

The Administrative Assistant will also work in a team setting providing customer service to all employees within Hope Mission Programs.

**JOB SUMMARY**:

- Inputs information into our database system, ensuring all records are up-to-date and accurately created and maintained;
- Assists collecting employees' information and gets it ready for Payroll (Finance Department) and Human Resources, to ensure that employees are paid accurately at all times.
- Administers and monitors various staff related programs as required, to support functional and corporate objectives.
- Prepares standard and ad-hoc reports in order to provide managers and employees with accurate information when needed.
- Completes special projects as assigned by Management to ensure current and efficient processes. practices and procedures.
- Provides support to his/her team and performs other duties as assigned in order to contribute to the efficiency and service levels of the department.
- Assist in the implementation of new policies, best practices, programs, procedures and standards for the organization.
- Provide advice and recommendations on the effective structure and utilization of administrative and support staff.
- Participate in staff related projects as required, including health & safety programs, training plan and internal communications.
- Other duties as assigned.

**MAJOR DUTIES AND RESPONSIBILITIES**:

- Filing: making sure all information is organized correctly in each file
- Collecting, entering and organizing paperwork that is sent by other departments
- Work with other Administrative Assistants in organizing meetings and special presentations for staff members, getting all paperwork and electronic information ready for meetings, updating handbooks and manuals, etc.
- Responsible for collecting information needed to submit work benefit claims.
- Ensure that requested time-off is tracked properly and up-to-date.
- Examine timesheets submitted by all departments making sure it complies with overtime and leave of absence policies and procedures.
- Reconcile the information submitted to Finance and Human Resources for the purpose of accuracy.
- Answer to different staff inquiries about Administrative tasks.
- Attend meetings in different locations when required
- Follow up and processes WCB and Long Term disability claims
- Active involvement in the organization of staff related events
- Assist in trainings and special presentations as requested by management.
- Assist in driving practicum students or staff when needed
- Assist in the general maintenance of the office building
- Attend Occupational Health and Safety Meetings when required
- Maintaining current electronic files and databases
- Preparing any reports requested from management.
- Develop the staff communication system and maintain it monthly.
- Work with the Administrative Assistants' team in any processes related to timekeeping and collecting important information needed.
- Collects and organize daily data from Homeless Services, keeping statistics up to date.

**MINIMUM QUALIFICATIONS AND SKILLS**:
**Education**:
University or College degree in a Business Management, Administration, or other related field.

**Experience**:
Minimum three years of experience in an administrative assistant, or two years in a Human Resources function is required.

Knowledge of Occupational Health and Safety and Alberta Employment Standards.

Familiar with Alberta Human Rights legislation.

Experience in Customer Service.

Excellent time management and organizational skills.

Technical Skills:
Proficiency in MS Office: extensive knowledge of Excel, word processing and database software.

Knowledge and experience with databases.

Good knowledge of general policies and procedures, analysis and auditing skills would be an asset.

Performance Skills:
Highly detail oriented with excellent organizational skills

Motivated and have the ability to work well independently and within a team

Ability to work well under time pressure

Strong analytical skills and ability to perform critical analysis

Office Decorum:
Excellent communication skills (oral/written

  • Child Care Assistant Director-holyrood Site

    2 weeks ago

    Edmonton, Canada Edmonton Region Child Care Association: Assistant Director Full time

    ERCCA is posting for an Assistant Director position. We are seeking energetic, creative, organized educators who would enjoy administrative tasks, working as a leader in a team setting and working directly in child care. Can speak French is imporant. **Assistant Director - Holyrood School - anticipated start date August 2024** This position will have a...

  • Casual/part-time Receptionist

    1 month ago

    Edmonton, Canada Administrative Full time

    The main responsibilities of this role are: - Greet and account for residents - Able to provide assistance where possible to residents in carrying out day-to-day activities - Answer all in-coming calls, able to respond to general questions and call taxis - Assist with visitor health screenings at the door and taking temperatures prior to allowing visitors...

  • Administrative Assistant

    2 months ago

    Edmonton, Canada Collins Capital Full time

    Collins Capital is a family-based investment company active in real estate investment, development, private company acquisitions and capital lending with offices in Edmonton and Vancouver. The Company’s portfolio consists of industrial properties, multi-family buildings, office buildings, and multi-family developments located in Alberta, British Columbia...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada Edmonton Federation of Community Leagues Full time

    **Reports to**: Executive Director The Edmonton Federation of Community Leagues (EFCL) is a not-for-profit organization that supports the city’s 162 Community Leagues. Our mission is to engage, develop and connect Edmonton Community Leagues as they build healthy neighbourhoods. **Position Summary**: The Administrative Assistant assists the public with...

  • Administrative Assistant

    1 month ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd. Full time

    EBFA is a non-profit organization formed in 1993 to provide administrative services to multi-employer pension, health and welfare, and education trust funds for IBEW Local Union 424 plan members. EBFA provides governance and policy support to Board members and several committees. **We are seeking an Administrative Assistant** This position provides...

  • Administrative Assistant

    5 days ago

    Edmonton, Canada Flair Airlines Ltd. Full time

    **Are you ready to take your career to new heights?** **Job Title**:Administrative Assistant **Department**:Executive Office and Corporate Services **Location**: Edmonton, AB (YEG) **Work Arrangement**:The Administrative Assistant will be located at head office located at the Edmonton International Airport. Office hours are Monday to Friday, but hours...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada EPCOR Full time

    **Highlights of the job** We have an exciting permanent full-time opportunity for a highly organized and proactive Administrative Assistant to join and support the Water Services Team working from the Rossdale Water Excellence Lab Building in Edmonton, AB. In the Administrative Assistant role you will be supporting the administrative activities of the...

  • Administrative Assistant

    1 month ago

    Edmonton, Canada Collins Capital Full time

    Collins Capital is a family-based investment company active in direct investments in private companies, real estate, development, and capital lending with offices in Edmonton and Vancouver. The company’s portfolio consists of private companies, industrial, office and multi-family real estate, and multi-family developments located in Alberta, British...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada Hope Mission Full time

    **ADMINISTRATIVE ASSISTANT** **Job Title **: Administrative Assistant **Based at **:Downtown Edmonton **Reports to **: Senior Manager, Support Services **Hours of work : 40 hours per week as assigned by Manager** - ___________________________________________ **OUR VISION** - Hope Mission has a vision that men, women, youth and children who come to our...

  • Administrative Assistants

    2 weeks ago

    Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**: Provincial Head Office in Edmonton, AB **Position Status**: 3 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for three Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling...

  • Administrative Assistants

    2 weeks ago

    Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**:Provincial Head Office in Edmonton, AB **Position Status**: 3 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for three Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling...

  • Administrative Assistants

    7 days ago

    Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**: Provincial Head Office in Edmonton, AB **Position Status**: 4 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for multiple Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by...

  • Administrative Assistants

    6 days ago

    Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**: Provincial Head Office in Edmonton, AB **Position Status**: 3 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for three Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada Edmonton Minor Soccer Association Full time

    Reporting to the General Manager, the Administrative Assistant is accountable for assisting the Office Administrator with Association’s overall office processes. The Administrative Assistant will be assisting the Association’s visitors by greeting, welcoming, and directing them appropriately; notifying company personnel of visitor arrival and maintaining...

  • Administrative Assistant

    2 months ago

    Edmonton, Canada CEASE: Centre to End All Sexual Exploitation Full time

    The Administrative Assistant supports the operations of the CEASE by providing administrative, clerical, and organizational assistance to various programs and teams. The positon requires strong communication, organizational, and multitasking skills to ensure the smooth flow of daily operations. Key Responsitbilites are: - office management -...

  • Administrative Assistant

    2 months ago

    Edmonton, Canada CEASE: Centre to End All Sexual Exploitation Full time

    The Administrative Assistant supports the operations of the CEASE by providing administrative, clerical, and organizational assistance to various programs and teams. The positon requires strong communication, organizational, and multitasking skills to ensure the smooth flow of daily operations. Key Responsitbilites are: - office management -...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada Edmonton Southside Primary Care Network Full time

    **Edmonton Southside Primary Care Network - Administrative Assistant** The Edmonton Southside Primary Care Network was the first PCN in Alberta. Over the past 17 years, the ESPCN has grown to become the largest PCN in Edmonton and consists of a team of health care professionals who are passionate about creating healthier communities. Each member of our team...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada NORQUEST COLLEGE Full time

    **Job Description**: **ADMINISTRATIVE ASSISTANT** **FACULTY OF HEALTH** NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health Studies as an Administrative Assistant. Reporting to the Team Lead, Business Planning, the Casual Administrative Assistant role provides administrative...

  • Administrative Assistant

    2 months ago

    Edmonton, Canada Canloop Immigration Services Inc. Full time

    Job Summary: **Duties**: - Greet and assist patients in a friendly and professional manner - Answer phone calls and direct them to the appropriate staff members - Schedule appointments and maintain the office calendar - Perform data entry and maintain patient records - Type, file, and organize documents as needed - Assist with billing and insurance claims...

  • Administrative Assistant

    2 months ago

    Edmonton, Canada Alberta Teacher's Retirement Fund Full time

    Are you looking for an opportunity to support the hard-working teachers of Alberta where your work will contribute to ensure they receive a secure retirement income? The Alberta Teachers’ Retirement Fund (ATRF) takes pride in providing member-focused pension administration and services to over 80,000 members of the Alberta teachers’ pension plans. ATRF...