Administrative Assistant

4 weeks ago


Edmonton, Canada Covenant Health Alberta Full time

The Administrative Assistant will be accountable for the coordination, support and efficient operation of the Senior Director's offices by managing daily activities; keeping a current calendar; liaising with internal and external stakeholders; providing administrative and secretarial assistance; receiving and directing concerns to the appropriate manager; completing projects, presentations and reports as identified; arranging and providing support for meetings and events; and performing other activities that support the initiatives of the Grey Nuns, Misericordia and future Covenant Wellness Campus. The Administrative Assistant will work in collaboration with the site Administrative Assistant team to support side wide projects and initiatives the Directors participate in. The position requires a high standard of interpersonal communication as the incumbent will be liaising with programs and services within the Edmonton Zone and multiple external stakeholders. The incumbent must demonstrate confidentiality, flexibility and initiative.
- Classification: Administrative Assistant
- Union: COV OUT OF SCOPE
- Unit and Program: Ambulatory Service Admin
- Primary Location: Grey Nuns Community Hospital
- Location Details: As Per Location
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 07-FEB-2024
- Date Available: 11-MAR-2024
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Hourly Salary: $23.90
- Maximum Hourly Salary: $35.84
- Vehicle Requirement: Not Applicable

**Required Qualifications**:
Minimum of five (5) years related administrative experience. Exceptional customer service and problem resolution skills. Excellent skills in the use of Microsoft Office computer software (Outlook, MS Word, Excel, Power Point, MS projects, and Teams) and formatting. Minute taking experience and competency. Professional approach with reception duties. Excellent organizational skills with demonstrated ability to prioritize. Excellent interpersonal skills and communication skills, both in person and by phone. Ability to work independently with a minimum of direction or supervision. Ability to work in a high energy, active area and manage frequent interruptions. Proficiency in spelling, pronunciation, grammar and proofreading skills. Must be able to maintain strict confidentiality of all sensitive information. Must be flexible and adaptable to change. Administrative experience in a healthcare setting. Excellent skills in building and maintaining databases and project documents.

**Additional Required Qualifications**:
Experience in collaborating with and organizing communication amongst multiple internal and external stakeholders. Proficient in developing and producing reports, presentations and briefing notes.

**Preferred Qualifications**:
Knowledge of hospital and organizational structure. Project management skills preferred. Experience in research support will be an asset.



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