Office Administrator

3 months ago


Winnipeg, Canada Norden Seal Windows Full time

**Job Summary**

**Duties**
- **Customer Assistance and Showroom Support**: Greet and assist customers in the showroom, helping them find the right products and providing information about current promotions.
- **Appointment Scheduling and Management**: Schedule and confirm appointments, collect and input customer information into the company’s system, and send follow-up reminders as needed. Make changes to appointments as required and assign project managers to new lead appointments.
- **Customer Satisfaction and Complaint Resolution**: Ensure a high level of customer satisfaction by delivering exceptional service. Address and resolve customer complaints and inquiries promptly.
- **Customer Database Management**: Maintain an accurate and up-to-date customer database, including customer profiles and status updates. Generate and manage customer status reports.
- **Post-Sales Support**: Provide after-sales services, including warranty information and follow-up communication. Request customer reviews following installations. Protect customer and company information by maintaining confidentiality and following data protection protocols.
- **Installation Coordination**: Coordinate installation appointments and schedules with the head installer. Process work orders from the head installer and communicate them to the production team. Monitor order status and arrange shipment or loading as agreed with the reporting manager.
- **Office and Inventory Management**: Monitor and maintain office equipment and inventory supplies. Place orders for replacement supplies as needed.
- **Additional Duties**: Perform other relevant tasks as required to support the team and business operations.

**Requirements**:

- Proven experience in an administrative role with strong organizational skills.
- Familiarity with vendor management practices is preferred.
- Proficiency in using phone systems and other office technology.
- Experience with payroll processing is a plus.
- Excellent clerical skills with attention to detail and accuracy.
- Strong team management abilities with a focus on training development.
- Ability to multitask effectively in a fast-paced environment.
- A proactive approach to problem-solving and decision-making.
- Ability to speak additional languages is a valuable asset.

Pay: $17.00-$18.00 per hour

Expected hours: 35 - 40 per week

Additional pay:

- Bonus pay
- Commission pay

**Benefits**:

- Casual dress
- Company events
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Customer support: 3 years (required)
- Clerical processing: 1 year (preferred)
- Administrative experience: 3 years (required)
- Organizational skills: 3 years (required)

Work Location: In person

Application deadline: 2024-10-08
Expected start date: 2024-10-21



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