Administrative Officer

4 weeks ago

Winnipeg, Canada Manitoba Government Full time

**Administrative Officer**:
AO1 Administrative Officer 1

Regular/full-time

Municipal and Northern Relations

Financial and Administrative Services, Administration and Finance

Winnipeg MB

Advertisement Number: 43509

Salary(s): AO1 $54,356.00 - $65,420.00 per year

Closing Date: December 1, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

An eligibility list may be created for similar positions and will remain in effect for 12 months.

The Department of Municipal and Northern Relations is looking to fill an Administrative Officer role. The Manitoba government has a comprehensive benefits package which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance and defined pension plan. Training and career development opportunities are also available for employees.

Conditions of Employment:

- Must be legally entitled to work in Canada

Qualifications:
Essential:

- Post-secondary education in Business Administration, Office Administration, or a related program. An equivalent combination of education and experience may be considered.
- Experience providing financial administrative support to a department or branch, including preparing estimates and annual report documents, preparing invoices for payment, preparing expense account forms for signature, invoice processing, etc.
- Experience providing senior level administrative support to a branch or department.
- Strong organizational and time management skills to prioritize work to meet strict and often competing deadlines.
- Strong problem-solving, analytical and decision making skills to find solutions through negotiation, consultation and collaboration.
- Ability to work independently with mínimal supervision.
- Strong verbal communication skills with the ability to effectively communicate complex information to internal and external clients.
- Strong interpersonal skills to foster and maintain effective working relationships with staff at all levels of government and external stakeholders.
- Strong written communication skills with experience drafting and editing correspondence.
- Experience working with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).
- Experience in handling highly sensitive material and information in a confidential and professional manner.
- Experience using Systems, Applications, and Products (SAP) software, including financial activities and timekeeping.

**Duties**:
Reporting to the Director of Financial and Administrative Services, the Administrative Officer is responsible for providing administrative and clerical support to the Director of Financial and Administrative Service and the Assistant Deputy Minister/Executive Financial Officer. The responsibilities of the position involve overseeing and implementing administrative procedures, establishing work priorities, conducting analyses of administrative operations, and coordinating acquisition of administrative services, such as office space, supplies and security services.
The Administrative Officer will serve as the key link in administrative matters between the Directors and other division/branch within the departments. The position requires initiative and problem solving skills to manage competing demands where confidentiality, diplomacy, tact and political acumen are essential.
- Advertisement # 43509
- Talent Acquisition
- Human Resource Services
- 600-259 Portage Avenue
- Winnipeg, MB, R3B 2A9
- Phone: 204-945-7518
- Fax: 204-945-0601

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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