Accounts Payable/office Admin
3 weeks ago
**WHAT YOU GAIN BY WORKING HERE**
- Gain experience in a medium sized company that designs and builds custom capital equipment; we successfully compete with the large, multi-national corporations
- In addition to statutory holidays and vacation, receive 5 paid holidays throughout the calendar year
- Be entitled to a competitive wage, benefits, and pension plan
***
Reporting to the Controller, this position is responsible for processing, calculating and preparing for payment documents related to accounts payable such as bills, invoices, inventory reports, account statements and other financial statements, and, preparing expense statements. In addition, this position performs administrative functions to support the Admin department and others departments as required. The position summary is to be used as a guideline only and may not incorporate all functions of the job.
- Receive and verify invoices and requisitions for goods and services
- Prepare batches of invoices for Controller’s review prior to data entry
- Prepare vendor cheques for mailing and filing of vendor invoices
- Record incoming monies on cash receipts journal on a daily basis and process bank deposits on line
- Order and cancel Company credit cards when required
- Process customer visa and master card payments when necessary
- Create wire transfers on line as directed by Controller and CFO
- Open and distribute incoming mail and faxes for all departments
- Prepare Weekly Attendance Sheets for the Admin department
- Arrange business luncheons / coordinate meetings off-site
- Operate multiple-line switchboard, relaying messages to employees and professionally greeting visitors
- Manage office systems including telephone network
- Coordinate the purchase of supplies for photocopiers
**ATTRIBUTES WE SEEK**
- Previous accounts payable and administrative support experience
- Strong computer skills in Excel and Word applied in a work setting
- Post-secondary accounting diploma/certificate
- Ability to work independently and as a team player
- Excellent written and verbal communication skills
- Able to handle and prioritize multiple tasks and meet all deadlines
- Professional and trustworthy with confidential information
**Benefits**:
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Woodstock, ON: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Accounts payable: 2 years (preferred)
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