HR Coordinator/accounting Support

5 days ago

Woodstock, Canada Oxford Milkway Full time

This role will be responsible for a range of functions to ensure the company's HR, payroll, benefits and administrative accounting functions run smoothly. The incumbent will coordinate daily HR operations, process payroll, administer benefits, and work to improve the efficiency of internal HR and health & safety processes, while providing additional support in other areas as required.

**Essential Duties & Responsibilities**

**Human Resources**:

- Assist with the recruitment and onboarding process, including posting job openings, screening resumes, and coordinating and conducting interviews
- Maintain employee records and ensure accuracy of data entry in company related software
- Assist with benefits administration, including enrollment, changes, and inquiries
- Support employee relations by addressing employee questions and concerns
- Assist with HR projects such as policy updates, training initiatives, and employee engagement programs
- Provide administrative support to the General Manager as needed
- Pension and benefits management, including set-up, claims management, monitoring, and plan maintenance
- Process WSIB and non-occupational injury illness claims and coordinate return-to-work plans and processes
- Serve as the primary contact for employees with various HR questions/concerns
- Actively participate in occupational health and safety initiatives, the JHSC, ensuring appropriate measures are in place, identifying risks, updating the H&S Board and policies, as well as recommending solutions
- Liaise between management and employees, addressing concerns with empathy and diplomacy
- Maintain employment policies, employee files and update as necessary
- Assist in onboarding new employees, including the completion of mandatory training
- Maintain personnel files and related documentation
- Stay current on legislative or other changes that will impact the company’s business operations
- Maintain and monitor employee training, coordinating completion as necessary
- Perform HR administrative tasks as directed by the General Manager

**Payroll**
- Verification of timesheets (approx. 100 employees)
- Prepare payroll taxable benefits
- Collect and verify a variety of payroll related information
- Prepare various payroll journal entries and accruals
- Reconcile payroll totals and ensure remittances for payroll deductions, contributions, and savings plans are made on time
- Verify and release payroll submissions for subsidiary companies on a bi-weekly basis

**Accounting Support**

**In collaboration with the Controller, this position will support the following functions**:

- Assist with the completion of accounts receivable and accounts payable
- Process monthly government remittances
- Bank deposit
- Verify and enter all payables and issue payment cheques or electronic funds transfers
- Create/issue invoices and process payments
- Complete and submit required documentation for changes in Officers and Directors of the Board to the Ministry of Financial Services
- Prepare and submit EHT, WSIB, and Pension Annual Information Return
- Balance and submit monthly pension contribution
- Allocate, post, and verify financial transactions as assigned
- Prepare monthly income statement reports
- Monitor banking: visa and loan balances
- Process inter-company financial transfers/transactions
- Analyze rate formula calculation monthly and audit annually
- Record and track monthly milk shipments for members and non-members
- Calculate annual interest, dividend payments, and interest for members
- Monitor promissory note and note interest for holders
- Calculate and prepare member patronage cheques and interest cheques

**Qualifications**
- Post-secondary education with a focus on human resources
- 3 years of HR experience
- Strong knowledge about
- Knowledge of Microsoft Office
- Highly driven, committed, organized, and flexible
- Self-motivated with the ability to meet deadlines with multiple priorities in a fast-paced environment
- Able to work efficiently as a part of a team as well as independently
- Meticulous attention to detail
- Strong analytical skills
- Excellent verbal/written communication and interpersonal skills
- Experience in the transportation industry is an asset
- Experience with Simply Accounting is an asset
- Strong knowledge of HR processes and procedures
- Ability to maintain confidentiality and handle sensitive information with professionalism
- Strong attention to detail and organizational skills
- Ability to work independently and prioritize tasks effectively

**Working Conditions**
- On-site work in open office environment
- Monday to Friday, 8am to 5pm
- Overtime as required and pre-approved by the GM

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as established to meet the ongoing needs of the organization.

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Ex

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