Registry Administrative Coordinator

2 days ago

Whitby, Canada Alzheimer Society of Durham Region Full time

Job Posting:
**Registry Administrative Coordinator
- Full Time (35hours/week)**

The Alzheimer Society of Durham Region (ASDR) is a community support service organization that provides programs and services to people living with dementia and their care partners in Durham Region. We work closely with other service providers to ensure quality care and support for our clients to achieve our mission to improve the quality of life of people living with Alzheimer’s disease or a related dementia and their care partners.

We employ administrative and fund development staff, educators, social workers, social service workers, nurses, occupational therapists, recreation staff, and volunteers who work together as a team to meet the needs of people living with dementia and their care partners.

We promote an equitable and inclusive environment that is healthy and discrimination-free and recognizes and respects the personal worth, dignity and diversity of our staff, volunteers, students, and Board members. We respect the values and beliefs of all who gather in our organization.

Our values include **collaboration**and **respect** and are the guideposts we use for decision-making of all kinds. We believe that this will guide the organization toward a place of inclusion for all - where equity and access to essential supports and services becomes the reality.

Under the direction of the Director of Clinical Services, the Administrative Coordinator will be responsible for administrative duties associated with the Ontario Brain Institute (OBI) partnership intended to increase cognitive testing accessibility and the development and implementation of a dementia registry. Further duties may be required from time to time to support the needs of the organization.

**What you will be doing**

Service Delivery Responsibilities 75%
- Responds to client and public inquiries regarding cognitive testing.
- Schedules client appointments and maintains cognitive testing schedule.
- Completes intake process and reviews relevant referral information
- Makes reminder calls to clients to facilitate optimal use of interprofessional staff time. Provides all details regarding appointments to team member.
- Confirms referral receipt and provides applicable documentation to referral source.

Administrative/Organizational Responsibilities 25%
- Supports program administrative tasks as required.
- Assembles all required documentation inclusive of assessment and client packages.
- Maintains inventory for client and assessment packages and required supplies.
- Uploads required documentation to physician EMRs or other databases, including the registry, as required.
- Provides documentation via Fax or mail as required to Primary Care Providers or equivalent.
- Collects and compiles monthly, quarterly, and annual statistics for reporting.
- Works collaboratively with colleagues in a positive team-centered approach.

**Other duties**
- Perform other duties consistent with the job classification, as required.

**What you will bring along**
- Education: _
- Post-secondary education in office or medical administration or an equivalent combination of education, training and experience
- Experience: _
- A minimum of 3-5 years’ experience working in a medical office environment
- Experience in a charitable not-for-profit environment is considered an asset
- Other Knowledge, Skills, Abilities or Certifications: _
- Exceptional communication (written and verbal), organizational and time management skills
- Demonstrated ability to work independently and in a team environment
- Intermediate to Advanced skills in Microsoft Excel
- Proficiency in Microsoft Outlook and Word
- Demonstrated proficiency in computer skills relative to client databases and online platforms
- Fluency in English is required
- Fluency in French and/or any other language is considered an asset
- Proven ability to set individual priorities
- High standard of ethics and confidentiality
- Shows initiative, flexibility and resourcefulness
- Current Ontario driver’s license and daily access to an insured vehicle
- Ability to travel locally as required.
- Clear vulnerable persons check
- Mask fitting required before start

**Travel Requirements**
- This in-person position will be based out of the Alzheimer Society Durham Region Whitby office
- Some intermittent travel to offsite locations may be required

**Physical Demands**
- Ability to lift a minimum of 5 kg
- No other physical demands are required beyond the performance of general office duties

**To Apply**

**Job Types**: Full-time, Permanent

Pay: $47,000.00-$48,000.00 per year

**Benefits**:

- Employee assistance program
- Extended health care
- RRSP match

Schedule:

- Day shift
- Monday to Friday

Work Location: Hybrid remote in Whitby, ON L1N 9B2

Application deadline: 2025-01-17

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