Office Administrator

1 week ago

Whitby, Canada Deighton Associates Ltd Full time

**Introduction**

While being one of the companies leading the way in the development and implementation of asset management software worldwide, Deighton also provides career diversity in combination with challenging growth opportunities. Our core values include people first, collaborative, and respectful corporate culture, customer commitment, partnering for excellence, flexible, and versatile product offerings, leadership focus, and a commitment to being eco-friendly. Whether you are a student, a recent graduate, an experienced professional, or someone looking to expand your career in a dynamic industry there is a place for you here at Deighton With steady growth Deighton has established a global presence and is expanding our reach continuously. Join our team today and help make an impact on a positive legacy for generations to come

**Company**

Deighton Associates Ltd. (Deighton) has established itself as one of the world leaders in providing asset management systems and asset management expertise at the strategic, tactical, and operational levels for agencies around the world. Recognized as the premier software product for infrastructure asset management, dTIMS® is used to manage large infrastructure networks in Africa, Asia, Australia, Canada, Europe, New Zealand, and the United States. These infrastructure networks include hundreds of thousands of miles of pavements, thousands of bridges, and millions of wastewater, storm water, and fresh water distribution pipe assets.

**Position Overview**

workspace, ensuring all office supplies are adequately stocked, and serving
as the first point of contact for visitors and employees. Additionally, the
Office Administrator will handle phone calls, manage incoming and outgoing
mail, and coordinate package deliveries.

Office Maintenance:

- Ensure cleanliness and tidiness of the office space, including common
areas, meeting rooms, and kitchen facilities.
- Regularly monitor and replenish office supplies, including stationery,
pantry items, and cleaning supplies.
- Coordinate with external vendors for maintenance and repairs as
- Oversee the setup and organization of office equipment and furniture.
- Maintain proper water schedules for office plans.

Reception Duties:

- Serve as the first point of contact for anyone entering the office,
providing a warm and professional welcome.
- Answer and direct incoming phone calls to the appropriate staff
members or departments.
- Manage inquiries from visitors, clients, and employees, providing
assistance or redirecting as necessary.
- Handle incoming and outgoing mail, including sorting, distributing, and
processing outgoing shipments.

Package Handling:

- Receive and log incoming packages and deliveries.
- Notify recipients of package arrivals and ensure timely distribution.
- Coordinate with local package stores for outgoing shipments, ensuring
proper packaging and labeling.
- Maintain accurate records of all incoming and outgoing packages.

Administrative Support:

- Assist with administrative tasks such as filing, data entry, and
document preparation.
- Schedule appointments, meetings, and conference rooms as
- Provide support to other departments as needed, including basic
clerical duties.

**Required Skills**:

- High school diploma or equivalent; additional certification in office
administration or related field is a plus.
- Proven experience in a similar administrative role, preferably in an
office environment.
- Excellent communication and interpersonal skills, with a friendly and
professional demeanor.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite and other basic office software.
- Ability to multitask and prioritize tasks effectively in a fast-paced
- Familiarity with office equipment such as printers, scanners, etc.
- Willingness to take on additional responsibilities and adapt to changing

**What does Deighton Provide?**
- Competitive compensation, vacation and personal time, group benefits.
- A supportive team that encourages and supports professional growth.
- Flexible working environment that promotes healthy work-life balance (Flex Hours offered).
- Comprehensive health insurance coverage provided.
- Working on meaningful and impactful work.
- Global travel opportunities.

Deighton Associates Ltd. is proud to be an Equal Employment Opportunity. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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