Administrative Services Coordinator

6 months ago

Whitby, Canada Thermo Fisher Scientific Full time

**Summary**:
The Administrative Services Coordinator Project Management is responsible for assisting with the management of interactions between the client and our internal Pharmaceutical Development Services (PDS) organization. The Coordinator manages and coordinates activities within the PDS project team units

**Essential Functions**:
Establish/practice standard project reporting procedures to client and management (i.e. develop and issue minutes, develop and issue agendas, etc.)

Coordinate and manage project documentation, client shipments, internal files, project binders. Attend and assist in key project team meetings, client conferences and on-site visits.

Perform as delegate for Project Manager in leading meetings as required

Assist Associate Director, PM; Senior Project Manager; Project Manager(s) within the PDS team in planning, coordinating and tracking functional team activities, timelines and deliverables for each project

Act as liaison between the Project Manager, internal Project Team, and client as required to support timely communication, timely progression of project deliverables, and resolution of project issues.

Administration and management of the Change Point system.

Coordinate additional project management tasks and responsibilities as required. Maintain a safe working environment and reports potential hazards.

**REQUIRED QUALIFICATIONS**

**Education**:
High school diploma/General Educational Development (GED) Certificate is required College/Technical School diploma in related technical field is preferred

**Experience**:
Minimum 1 year of previous related experience.

**Equivalency**_:_**

Equivalent combinations of education, training, and relevant work experience may be considered.

**Knowledge, Skills and Abilities**:
Well organized, enthusiastic and detail oriented. Ability to prioritize multiple tasks. Strong interpersonal and communication skills. Excellent team player. Able to work in a fast paced environment. Experience in a pharmaceutical environment is an asset. Familiarity with Good Manufacturing Practices is an asset. Demonstrated computer proficiency with Microsoft Office programs. Proficiency in the English Language.

Follow all Environmental Health & Safety Policies and Procedures. Work collaboratively with fellow team members, modelling positive team principles and partnering to meet project and departmental objectives. Carry out all duties within strict compliance to Patheon quality systems Standard Operating Procedures (SOPs) and Good Manufacturin

Actively engage in and adhere to departmental systems to maintain a smooth and efficient workflow (visual management, scheduling systems, etc.). Be client and patient conscious at all times. Understand Key Performance Indicators and strive to improve the performance of the team by identifying areas for system improvements and engage in problem solving. Models positive thinking and is open to change, motivating the team to adapt to shifts in priorities and new ways of working. Proactively identify areas for improvement

**Physical Requirements**:
Light physical effort and fatigue. Walks, sits or stands for limited periods. May require occasional equipment operation including keyboard equipment. Lifts light items for limited duration. Typically located in a comfortable indoor area. There may be exposure to mild physical discomfort from factors such as dust, fumes or odours, temperature extremes, loud noise, strong drafts, or bright lights. Use of Personal Protective equipment may be required and may include any of the following: safety glasses, safety shoes, lab coat, gloves, hair net, beard cover, safety apron, respirator on occasionally.

**Disclaimer**:
This job description is intended to present the general content and requirements for the performance of this job. The description is not to be construed as a comprehensive statement of work, responsibilities, or requirements. Managers and supervisors may assign other duties as needed.

Nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully align with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.

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