Administrative Services Coordinator Ii

6 months ago


Whitby, Canada Thermo Fisher Scientific Full time

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

**Location: 111 Scotia Court, Whitby, ON L1N 6J6**

**How will you make an impact?**

This is an exciting opportunity to join a team that is inclusive As part of the Administrative team you will provide support to the distribution management team, associates and our customers You will perform work that is multifaceted and sophisticated where you will rely on experience and judgment to plan and accomplish assigned tasks.

**What will you do?**
- Filing and maintaining BOL’s, receiving and customs documents
- Processing of invoices for vendors and couriers
- Assist fellow Administrative Coordinators in Regulatory, OS&D and Customer Service
- Responsible for acquiring and processing daily requests for various certificates.
- Work with partners to resolve outstanding credits/returns.
- Work closely with the customer service team to facilitate customer requests.
- Handling training records, and confidential files (both paper and electronic)
- File and handle lost and damaged claims for both inbound and outbound carriers.
- Prepare and run various reports, credit memos, stock checks etc
- Collaborate with the department leadership team in the planning of development projects.
- Generate Distribution reports.
- Perform any duties assigned as seen fit.

**How will you get here?**
- High School education required; College diploma preferred - with minimum 1 year relevant experience in customer service/office administration strongly preferred.
- Strong digital literacy - proficient in Outlook, Word, Excel and PowerPoint.
- Works independently as part of a team environment
- Excellent interpersonal skills (both written and oral).
- Ability to pay close attention to detail and produce work with a high level of accuracy.
- Ability to prioritize and balance multiple tasks.
- Demonstrate excellent interpersonal skills and good judgement.

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one global team of 125,000 colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.



  • Whitby, Canada Thermo Fisher Scientific Full time

    As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals...


  • Whitby, Canada Thermo Fisher Scientific Full time

    **How will you make an impact?** This is an exciting opportunity to join a team that is inclusive! As part of the Administrative team you will provide support to the distribution management team, associates and our customers! You will perform work that is multifaceted and sophisticated where you will rely on experience and judgment to plan and accomplish...


  • Whitby, Canada Meadowglen Dental Care Full time

    Dental office in Whitby is currently hiring for a CDA II/reception position to start immediately. We are looking for a CDA II with some experience chairside, and a growth mindset. This position will primarily be for a float position but will involve administrative responsibilities as well as some chairside assisting responsibilities. - **About the...


  • Whitby, Canada Alzheimer Society of Durham Region Full time

    Job Posting: **Administrative Coordinator - Full Time (35 hours/week)** The Alzheimer Society of Durham Region (ASDR) is a community support service organization that provides programs and services to people living with dementia and their care partners in Durham Region. We work closely with other service providers to ensure quality care and support for our...

  • Service Coordinator

    6 months ago


    Whitby, Canada ALLSET SOLUTION Full time

    Job Overview: We are seeking a detail-oriented Service Coordinator with over 2 years of experience to join our team. The Service Coordinator will be responsible for managing service requests, coordinating schedules, and ensuring timely resolution of customer inquiries. **Responsibilities**: - Receive and process service requests from clients - Schedule...


  • Whitby, Canada Thermo Fisher Scientific Full time

    **Summary**: The Administrative Services Coordinator Project Management is responsible for assisting with the management of interactions between the client and our internal Pharmaceutical Development Services (PDS) organization. The Coordinator manages and coordinates activities within the PDS project team units **Essential Functions**: Establish/practice...


  • Whitby, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...


  • Whitby, Canada Ann Arbour Consultants Inc. Full time

    Are you looking for a challenging and rewarding career in administration? At Ann Arbour Consultants Inc., we are seeking an experienced Administrative Coordinator to join our team.About the JobWe are offering a competitive salary of $45,000 - $55,000 per year, depending on experience. As an Administrative Coordinator, you will be responsible for providing...


  • Whitby, Canada Alzheimer Society of Durham Region Full time

    Job Posting: **Registry Administrative Coordinator - Full Time (35hours/week)** The Alzheimer Society of Durham Region (ASDR) is a community support service organization that provides programs and services to people living with dementia and their care partners in Durham Region. We work closely with other service providers to ensure quality care and support...

  • Service Coordinator

    6 months ago


    Whitby, Canada SE Health Full time

    **We are hiring a Full-time Service Coordinator in Central East (Hybrid)** ***: Working from our Service Delivery Centre based in Whitby this position will be responsible for the efficient and effective coordination of client care. **_ Here are many reasons why you will want to bring your talent to our team:_** - You will be part of a distinguished...

  • Service Coordinator

    6 months ago


    Whitby, Canada SE Health Full time

    **We are hiring a Part-time Service Coordinator in Central East (Hybrid) - Days and Evenings** ***: Working from our Service Delivery Centre based in Whitby this position will be responsible for the efficient and effective coordination of client care. **_ Here are many reasons why you will want to bring your talent to our team:_** - You will be part of a...


  • Whitby, Canada Home and Community Care Support Services Central East Full time

    **CARE AND BE CARED FOR - THIS IS YOUR HOME** Reporting to the Director, the Administrative Assistant position is responsible to provide administrative support and coordinate a variety of processes in support of the Home and Community Care Management team. **What will you do**: - Exemplify, embrace and intentionally promote an inclusive work environment...

  • Scheduling Coordinator

    6 months ago


    Whitby, Canada Custom Fire & Sprinkler Services Ltd. Full time

    At Custom Fire & Sprinkler Services Ltd., we pride ourselves on delivering exceptional fire protection solutions to our clients. As an organized and detail-oriented **Scheduling Coordinator**, you will be responsible for ensuring the successful execution of scheduling operations. **Key Responsibilities**: - Manage and coordinate daily schedules, ensuring...

  • Office Coordinator

    6 months ago


    Whitby, Canada Prominent Logistics Services Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...


  • Whitby, Canada Custom Fire & Sprinkler Services Ltd. Full time

    At Custom Fire & Sprinkler Services Ltd., we pride ourselves on delivering exceptional fire protection solutions to our clients. As a **Contract Scheduling Coordinator**, you will play a vital role in ensuring the smooth and efficient operation of our contract scheduling processes. **Key Responsibilities**: - Manage and coordinate daily schedules, ensuring...


  • Whitby, Canada Thermo Fisher Scientific Full time

    Summary: - Calibrates and qualifies all new and existing analytical equipment according to a set schedule and current - Patheon Standard Operating Procedures (SOPs), Good Manufacturing Practices (GMPs) and corporate quality standards. - Essential Functions: - Conducts maintenance and calibrations for each new and existing piece of analytical equipment...


  • Whitby, Canada Thermo Fisher Scientific Full time

    Summary: Calibrates and qualifies all new and existing analytical equipment according to a set schedule and current Patheon Standard Operating Procedures (SOPs), Good Manufacturing Practices (GMPs) and corporate quality standards. Essential Functions: - Conducts maintenance and calibrations for each new and existing piece of analytical equipment...


  • Whitby, Canada Abilities Centre Full time

    **Position**: Coordinator, Employment Services **Location**: 1 Jim Flaherty St., Whitby, ON **Assignment**: Full-time, Salaried **Pay Rate**: $45,000 per annum. We also offer comprehensive, 100% employer paid benefits, flexible work environment, and access to our superb sport, fitness, and recreational facilities. **Start Date**: October 2024 You Belong! We...


  • Whitby, Canada Abilities Centre Full time

    **Position**: Coordinator, Employment Services **Location**: 1 Jim Flaherty St., Whitby, ON **Assignment**: Full-time, Salaried **Pay Rate**: $45,000 per annum. We also offer comprehensive, 100% employer paid benefits, flexible work environment, and access to our superb sport, fitness, and recreational facilities. **Start Date**: November 2024 You Belong! We...

  • Part-time Attendant Ii

    4 months ago


    Whitby, Canada The Town of Whitby Full time

    **Open Date** - Sep 05 2024 - 02:37:00 PM**Close Date** - Sep 16 2024 - 11:59:00 PM**Position Title** - Part-Time Attendant II - Maintenance Helper (Arenas)**Posting Type** - Part-time**Posting Status** - Active**Position Length** - Permanent**Department Group** - Facilities Division**Hours per Week** - up to 24**Department** - Community...