Administrative Coordinator

6 months ago


Oakville, Canada Rockstar Games Full time

At Rockstar Games, we create world-class entertainment experiences.

A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.

Rockstar Toronto is on the lookout for a talented Administrative Coordinator who possesses a passion for customer service and thrives in a fast-paced environment. This is a permanent full time, onsite position based out of Rockstar's unique game development studio in Oakville.

**WHAT WE DO**:

- We are a busy and organized team who ensure the smooth running of the day-to-day operations of the Studio.
- We support the Company's goals and values, demonstrating them in all work activities and interactions.
- We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.

**RESPONSIBILITIES**:

- Act as first point of contact for greeting visitors to ensure correct access is provided and appropriate paperwork is completed.
- Assist with the coordination of daily activities and employee-related functions.
- Handle day-to-day staff enquiries and requests.
- Coordinate travel arrangements including flights, taxi's, hotels, and distributing travel letters.
- Provide support for internal events and employee related activities as required.
- Assist with new hire orientations.
- Maintain and order office supplies, stationery, and consumables.
- Receive, sort, and distribute mail and courier packages.
- Participate in the Health & Safety Committee.

**QUALIFICATIONS**:

- 2+ years of experience providing administrative assistance and office support.
- High proficiency with Microsoft Office (specifically Outlook and Excel), Monday, and Slack.

**SKILLS**:

- Effective time management, ability to multi-task and prioritize.
- Highly self-motivated and proactive with ability to work both with mínimal supervision and as part of a team environment.
- Effective communicator both written and verbal, with great attention to detail
- Strong focus on customer service.
- Friendly with a positive, can-do attitude

**PLUSES**:

- Experience working within the Creative Industries - video games, film, television, music.
- Experience working as a Personal/Executive Assistant, liaising with all levels of a business.

**HOW TO APPLY**:
Rockstar is proud to be an equal opportunity employer, and we are committed to hiring, promoting, and compensating employees based on their qualifications and demonstrated ability to perform job responsibilities.



  • Oakville, Ontario, Canada GREAT LAKES DENTISTRY Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at GREAT LAKES DENTISTRY.Key Responsibilities:Maintain accurate and up-to-date patient records, including medical histories and appointment schedules.Coordinate with dentists and staff to ensure smooth day-to-day...


  • Oakville, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at beBee Professionals in Oakville, Canada. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office...


  • Oakville, Ontario, Canada CanTech Diamonds Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at CanTech Diamonds Inc.About the RoleThis is a permanent, full-time position with a salary range of $45,000 - $60,000 per year, depending on experience. The successful candidate will work in a fast-paced environment and be responsible for...


  • Oakville, Ontario, Canada BORNTOW LOGISTICS Full time

    We are seeking an experienced Administrative Operations Coordinator to join our team at BORNTOW LOGISTICS. The ideal candidate will possess a secondary school graduation certificate and have at least 1 year of experience in administrative roles.About the RoleThe Administrative Operations Coordinator will be responsible for implementing new administrative...


  • Oakville, Ontario, Canada Ivaanta Enterprises Inc. Full time

    About Ivaanta Enterprises Inc.We are a consulting firm seeking a highly organized and detail-oriented Administrative Project Coordinator to join our team. The ideal candidate will have 7 months to less than 1 year of experience in administrative roles, preferably with project coordination and management responsibilities.Job SummaryThe Administrative Project...


  • Oakville, Ontario, Canada Helios Retail Consulting Limited Full time

    About Helios Retail Consulting LimitedWe are seeking an experienced Administrative Operations Coordinator to join our team. As a key member of our administrative department, you will be responsible for ensuring the smooth operation of our office and supporting our staff in their daily tasks.Job SummaryThe Administrative Operations Coordinator will play a...


  • Oakville, Ontario, Canada PIVOT BUSINESS CONSULTING INC Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Administrative Coordinator to join our team at PIVOT BUSINESS CONSULTING INC. As an Executive Administrative Coordinator, you will play a critical role in supporting the management team by providing administrative assistance, coordinating office services, and overseeing...


  • Oakville, Ontario, Canada Canada Inc Full time

    Canada Inc. is seeking a highly skilled Administrative Officer to join our team in a full-time permanent position.About the RoleThe successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, establishing work priorities, and ensuring procedures are followed and deadlines are...


  • Oakville, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    beBee Professionals is seeking an experienced Administrative Coordinator to join our team in Oakville, Canada. In this role, you will be responsible for overseeing the daily operations of the office, ensuring efficiency and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file...


  • Oakville, Ontario, Canada Massage Addict Oakville Full time

    Job Title: Office Administrator CoordinatorWe are seeking an experienced and skilled Office Administrator Coordinator to join our team at Massage Addict Oakville. In this role, you will be responsible for providing administrative support to the office and ensuring that all tasks are completed efficiently.About the Role:Salary:$60,000 - $80,000 per yearWork...


  • Oakville, Ontario, Canada HR Immigration Inc. Full time

    Job Title: Business Administration CoordinatorWe are seeking a highly organized and detail-oriented Business Administration Coordinator to join our team at HR Immigration Inc.About the RoleThe successful candidate will be responsible for providing administrative support to our team, ensuring seamless day-to-day operations.Key ResponsibilitiesAdministrative...


  • Oakville, Canada Rolf C. Hagen Full time

    Toronto (Oakville), Ontario - Hybrid Are you passionate about Pets? Join the world’s largest privately-owned pet product company as our Administrative Coordinator. In this brand-new role, the Administrative Coordinator will serve as the essential right-hand support to the VP of Product Development for Dogs and Cats. This position offers a unique...


  • Oakville, Ontario, Canada Helios Retail Consulting Limited Full time

    Join Helios Retail Consulting Limited as an Administrative Project Coordinator. In this role, you will be responsible for managing administrative activities of the establishment and overseeing office administrative procedures.Job SummaryWe are seeking a highly organized and detail-oriented individual to fill our Administrative Project Coordinator position....


  • Oakville, Canada Chisholm Psychology Centre Full time

    **Administrative Coordinator** For the past 50 years, Chisholm Psychology Centre has been a leading provider of psychological services in Oakville. We offer both assessment and counselling services, with a staff of 25 dedicated psychology and administrative professionals. We are often described as professional, friendly, and caring by our clients and...


  • Oakville, Ontario, Canada Paul Gupta & Associates Full time

    Job SummaryWe are seeking an Administrative Assistant to join our team at Paul Gupta & Associates. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of our office.About YouYou will have a strong educational background and relevant work experience, preferably in a fast-paced environment. You...


  • Oakville, Ontario, Canada DV Kitchens & Baths Full time

    Job Title: Administrative Project CoordinatorWe are seeking an experienced and organized Administrative Project Coordinator to join our team at DV Kitchens & Baths. In this role, you will be responsible for ensuring the smooth operation of administrative tasks and supporting our project management team.Key Responsibilities:Project Administration: Review and...


  • Oakville, Ontario, Canada CanTech Diamonds Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at CanTech Diamonds Inc.About the RoleThis is a permanent, 30 hours per week position that requires excellent communication skills, both written and verbal. The successful candidate will have experience in coordinating events, managing...


  • Oakville, Ontario, Canada Red Stone Contracting INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at Red Stone Contracting INC. In this role, you will provide exceptional administrative support to our staff, ensuring seamless day-to-day operations.Job ResponsibilitiesAdministrative Support: Provide administrative assistance to our team...

  • Office Coordinator

    2 weeks ago


    Oakville, Canada Ingenuity Full time

    Are you a people person who thrives in a dynamic environment? Do you excel at juggling multiple tasks and providing exceptional administrative support? If you have a knack for keeping things organized and running smoothly, we want to hear from you! We are looking for a full time Office Coordinator to be at the heart of our head office location in Oakville....


  • Oakville, Canada Hagen Group Full time

    Toronto (Oakville), Ontario - HybridAre you passionate about Pets?Join the world’s largest privately-owned pet product company as our Administrative Coordinator. In this brand-new role, the Administrative Coordinator will serve as the essential right-hand support to the VP of Product Development for Dogs and Cats. This position offers a unique opportunity...