Executive Assistant + Human Resources Office

3 months ago

Vancouver, Canada Emily Carr University of Art + Design Full time

**Job Title**
- Executive Assistant + Human Resources Office Coordinator**Permanent Full-Time Excluded Position**

**8:30am to 4:30pm / Monday to Friday**

**(**
**Telecommuting Options Available**
**)**

**Grade 6 ($63,995 to $85,327 per annum)**

Develop your HR career at Emily Carr University of Art + Design by joining a dynamic team of diverse HR professionals. Our students come from all walks of life, and here in the HR department, we support the university in reflecting that diversity in the staff and faculty that comprise this incredible community of learners and educators.Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited, public, post-secondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy. We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices. Our strategy, facilities, partnerships and resources are intentionally student-centred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.The Executive Assistant + HR Office Coordinator is responsible for performing a wide range of duties in relation to executive support to the AVP, office coordination, website content management, administrative and advisory duties concerning student hiring, and provides a variety administrative tasks in support of the Human Resources Department. The Executive Assistant + Human Resources Office Coordinator shall engage in their work with an aim to fostering a culture of justice, equity, diversity and inclusion (JEDI) for all those who attend our campus for work or for study. This will require the EA to remain current in EDI trends that impact their field of work and make recommendations to the Associate Vice-President on how to improve HR services.**Benefits of Joining the Emily Carr community**:

- Enrollment in a comprehensive benefits package, including Dental Coverage, Extended Health, Disability Coverage and Life Insurance.
- Membership in the College Pension Plan.
- Access to personalized telecommuting options.
- Competitive Vacation and Professional Development benefits.

**Some Typical Duties Include**:

- Advises, supports and administers the Student Engagement policy and procedures, and the Model hiring procedures, which includes: a. Setting up hires into the HRIS; b. Advises hiring leaders on compensation levels, and advises on student service stipends (with an emphasis on maintaining an equitable approach to student stipend support); c. Creates, organizes, and maintains files; Communicates with hiring supervisors regarding hiring process, GL codes, timesheets, etc; Monitors required paperwork and follows up on incomplete forms; f. Tracks and follows up on Social Insurance Number expiry dates for international students; and g. Liaises with Financial Services regarding a variety of payroll related matters and works with Financial Services in updating relevant pay rate sheets, etc.
- Provides website administrative support and is responsible for all web content management functions.
- Completes all routine office duties (incoming and outgoing mail, photocopying, distribution of documents, filing, ordering supplies, re-filling forms, etc.). Word processes, scans, files, photocopies, etc. a variety of materials such as letters, memos, and reports. Composes routine correspondence.
- Oversees the student course evaluation system, including providing students and faculty with online evaluation information, procedures and timelines. In collaboration with Institutional Research, processes evaluation summaries and distributes to faculty. Tracks evaluation response rates and flags as appropriate.
- In collaboration with University Events team, assists with the organization of Human Resources events, including developing event plans, monitoring budgets, and coordinating logistics (i.e. venue bookings, catering, décor, invitations).
- Provides coordination support for AVP, Human Resources relative to policy advising and/or investigations.- Maintains the yearly HR calendar of activities.
- Prepares and posts signage for class cancellations for absent faculty.
- Performs other related duties as required.

**Required Qualifications**
- A bachelor’s degree in a related discipline.
- Minimum three years related experience, preferably in a unionized post-secondary environment.
- Or an equivalent combination of education and experience.
- Well-developed computer skills (i.e. Microsoft Office) and HRIS (i.e. Colleague).
- Web content development skills would be considered an asset.
- Ability to effectively build relationships with a diverse population of students, staff, faculty, and the public.
- Ability to perform a variety of tasks simulta

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