Office Executive Assistant

6 months ago


Vancouver, Canada Conuma Resources Full time

**Summary**

Job Title: Office Executive Assistant

Location: Vancouver, BC

Schedule / Terms of Employment: This is a full time (40 hours/week), permanent position

**Primary Purpose**

The Office/Executive Assistant This position will work closely with the CFO and other Vancouver based executives in coordinating efforts to ensure the office is operating in an effective and efficient manner.

**Duties and Responsibilities**
- Liaise with the Tumbler Ridge office staff to coordinate certain activities
- Liaise with and negotiate contracts for vendors (including office supply vendors, couriers, printers, caterers, hotels, as well as water, tea and coffee vendors)
- Manage the ordering of office equipment and supply inventory including business cards, office equipment, supplies, and stationery
- Manage facility needs and the maintenance of common areas
- Coordinate internal office moves and set-up for new employees
- Work with IT to maintain major office equipment
- Organize meetings and catering needs on and off-site
- Coordinate travel for corporate staff
- Prepare documents and reports including expense reports
- Initiate purchase requisitions on behalf of the Vancouver office
- Accounting and administrative assistance to the accounting, financing, logistics and procurement teams as required

**Qualifications and Experience**
- A minimum of two years' experience in an administrative position
- A diploma or degree in a related field is preferred

**Skills and Abilities**
- Excellent interpersonal as well as verbal and written communication skills
- Organized and able to multitask in a fast-paced environment with attention to detail
- Strong customer service focus
- Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Internet Explorer, Project and Visio
- Negotiating skills
- A diploma or degree in a related field is preferred
- A minimum of two years’ experience in an Administrative position.

**Wage and Benefits**

Conuma Resources provides competitive wages and benefits. Benefits include paid vacation, 7% RRSP matching and extended health and dental care.

**Pre-Employment Testing**

Please be advised that all selected applicants will be required to complete pre-employment testing.

**Work Location / Travel**

Employee bus transportation is available from Tumbler Ridge (Brule Mine and Wolverine Mine), Chetwynd (Brule Mine and Willow Creek Mine), and Mackenzie (Willow Creek Mine).

Please be advised that Conuma Resources does not offer camp accommodations or Fly-In Fly-Out opportunities. Conuma believes in supporting our local communities by promoting them as a place for our employees to call home.

**Company Information**

Conuma is a leading Canadian producer and exporter of metallurgical coal for the global steel industry. Products from our three mine operations in Northeastern BC, Brule, Willow Creek and Wolverine, leave us well-positioned to serve customers in South America, Europe and Asia.

Five time winner of the Edward Prior Mine Safety Award for the lowest injury frequency rate in British Columbia, Conuma continues to lead the industry with multi-million-dollar investments in the latest collision avoidance and fatigue monitoring safety technologies for the protection of our employees. Safety is not a goal to be achieved, it is our standard of expectation.

Conuma is much more than metallurgical coal. Conuma and its employees are embedded in our communities. The company’s Pay It Forward program began in 2017 and since then has raised over $325,000 in support The Children’s Foundation. Locally, Conuma’s employee winter hockey matches ensure much-needed donations to the Food Bank, while in the summer, our employees get together to assist the local high school teams as they prepare their go-karts for the Conuma Challenge.

Our local communities in Northeastern British Columbia are amongst some of the most beautiful surroundings in North America. At the Tumbler Ridge UNESCO Global Geopark, employees can enjoy almost limitless hiking amongst some of Canada’s biggest waterfalls, ride through ATV and snowmobile trails, explore 97 million-year-old dinosaur footprints, ski cross-country trails, play ice-hockey, swim indoors and out, cycle, and enjoy the sense of community only a small town provides. An hour and a quarter away, Chetwynd is famous for its chainsaw wood carvings and offers a range of kayaking, snowmobiling and rock-climbing opportunities. Regarded as a wonderful place to raise a family, with affordable costs of living, Northeast British Columbia is the outdoor paradise our employees are proud to call home.

**_Conuma Resources is an equal opportunity employer._**

R29O4icbjN



  • Vancouver, Canada Vancouver Airport Authority Full time

    YVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone. Executive Office is integral part in the continued success and future vision of the Vancouver Airport Authority **Position overview** Do you have an exceptional organizational skill and have keen attention to details? We...


  • Vancouver, Canada PFM Executive Search Full time

    Bright Health, formerly known as the Applied Informatics for Health Society, is a not-for-profit organization dedicated to advancing healthcare through the development and supportof innovative digital health solutions. Our flagship product, the MOIS (Medical Office Information System), is a robust and standards-based Electronic Medical Record (EMR) system...


  • Vancouver, Canada Vancouver Airport Authority Full time

    YVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone. Executive Office is integral part in the continued success and future vision of the Vancouver Airport Authority **Position overview** Do you have an exceptional organizational skill and have keen attention to details? We...


  • Vancouver, Canada Covenant House Vancouver Full time

    As we serve vulnerable youth, all employees working for Covenant House Vancouver must be fully vaccinated for COVID-19. Proof of vaccination status will be required prior to your start date. **About Covenant House Vancouver**: Since 1997, Covenant House Vancouver has provided relentless support for youth experiencing, or at-risk of experiencing,...


  • Vancouver, Canada Kitchen Table Group Full time

    **Responsibilities**: - Executive Support_ - Manage executive calendars, schedule meetings, and coordinate travel. - Oversee boardroom bookings and meeting logistics. - Prepare agendas, take minutes, and track action items. - Conduct research and compile data for reports and presentations. - Serve as liaison between executives and other teams, maintaining...


  • Vancouver, Canada Kitchen Table Group Full time

    **Responsibilities**: - Executive Support_ - Manage executive calendars, schedule meetings, and coordinate travel. - Oversee boardroom bookings and meeting logistics. - Prepare agendas, take minutes, and track action items. - Conduct research and compile data for reports and presentations. - Serve as liaison between executives and other teams, maintaining...


  • Vancouver, Canada LGM Financial Services Inc. Full time

    LGM is a national leader in providing warranty, finance, and insurance services to the Canadian automotive industry. Since 1998, LGM has been successfully supplying quality products and leading training solutions to Canadian car dealerships. Dealer partnerships are complemented with the strong backing and support of their automotive manufacturing brands,...

  • Executive Assistant

    6 months ago


    Vancouver, Canada Engaged Full time

    **About Innovate BC** A Crown Agency of British Columbia, Innovate BC works to foster innovation across the province and bolster the growth of the local economy through delivering a wide range of programs that help companies start and scale, de-risk tech adoption, grow innovation capacity within businesses and encourage technology development,...

  • Executive Experience

    3 months ago


    Vancouver, Canada Aritzia Full time

    THE TEAM The mission of the Executive Experience Department is to maximize our Executive’s productivity and efficiency through offering best-in-class executive support.. THE OPPORTUNITY Aritzia is growing and our Executive Experience team is growing with it. This is a unique opportunity to be part of the team responsible for supporting Aritzia’s...


  • Vancouver, Canada RSR Family Holdings Ltd. Full time

    Join Our Compassionate Team at **RSR Family Holdings Ltd.** We are in search of an ** Executive Assistant and Office Administrator** to join the team in our **Vancouver Location**. **Company Overview**: **RSR Family Holdings Ltd.**, operating with the three major brands of **Kearney Funeral Services**, **Burquitlam Funeral Home**, and **Affordable...

  • Executive Assistant

    6 months ago


    Vancouver, Canada Catholic Independent Schools of Vancouver Archdiocese Full time

    Executive Assistant to the Superintendent The Superintendent’s Office, Catholic Independent Schools Vancouver Archdiocese is seeking an exceptional Executive Assistant to provide personalized secretarial and administrative support to the Superintendent within a dynamic faith-based office. ability to foresee challenges and anticipate solutions high-level...


  • Vancouver, Canada West Coast Seniors Housing Management Full time

    **EXECUTIVE & PERSONAL ASSISTANT TO PRESIDENT & CEO Vancouver, BC** **About Pacific Reach** **Summary of Position** You will be a trusted assistant to the President & CEO. Your key priority is ensuring that his work and personal priorities remain organized. You will help support the organization of the office as well. The role is fast-paced with multiple...


  • Vancouver, Canada U Beauty Life Full time

    **Job Overview** **Responsibilities** - Manage executives' calendars and schedule meetings - Coordinate travel arrangements and prepare detailed expense reports - Perform clerical duties including data entry, filing, and document preparation - Oversee office supplies and ensure equipment maintenance - Greet visitors and direct them to the appropriate...

  • Executive Assistant

    3 weeks ago


    Vancouver, Canada Wayve Full time

    At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status,...

  • Office Manager

    6 months ago


    Vancouver, Canada Earls Head Office Full time

    About Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...

  • Executive Assistant

    6 months ago


    Vancouver, Canada Parq Vancouver Full time

    **OUR COMPANY** Parq Vancouver is Where Vancouver Plays. Featuring a beautiful casino, high-end salons, restaurants, entertainment, bars, patios, and hotels all under one roof, Parq is where Vancouverites and visitors alike come to have fun with friends and family in a vibrant and memorable environment unlike anything else in the city. We are proud to...


  • Vancouver, Canada GeoComply Full time

    We are at the forefront of geolocation, cybersecurity, and anti-fraud innovation, developing and delivering cutting-edge technologies to help ensure regulatory compliance, combat bad online actors, alleviate user friction, and protect businesses from fraud.Achieving significant business and revenue growth over the past three years and dubbed a tech...


  • Vancouver, Canada ToursByLocals Full time

    Salary: ToursByLocals is an online travel marketplace; our platform connects discerning travellers in search of customized, private tours with handpicked tour guides, providing meaningful and memorable travel experiences in over 190 countries, worldwide. We believe in keeping travel human: our global team of nearly 150 people support and engage our customers...

  • Office Manager

    3 months ago


    Vancouver, Canada Cape Group Full time

    The Cape Group is a three-generation, family run, vertically integrated real estate group of companies, operation across Western Canada since 1956. With more than 65 years’ experience in development, construction, and property management, we have a lot of firsts to our name and a diverse portfolio. We develop high - quality projects that complement the...


  • Vancouver, Canada ToursByLocals Full time

    ToursByLocals is an online travel marketplace; our platform connects discerning travellers in search of customized, private tours with handpicked tour guides, providing meaningful and memorable travel experiences in over 190 countries, worldwide. We believe in keeping travel human: our global team of nearly 150 people support and engage our customers as they...