Executive Assistant to The President

3 weeks ago

SaintLaurent, Canada Groupe Parima Full time

**Executive Assistant**

**Responsibilities**:
**Executive Support**:

- Manage the President’s schedule, appointments, and meetings.
- Coordinate and prioritize commitments, ensuring optimal use of the President’s time.
- Prepare travel itineraries and ensure all necessary arrangements are in place.
- Arrange domestic and international travel, including flights, accommodations, and transportation for the leadership team, and provide support while abroad.
- Organize and coordinate meetings, conferences, and events.
- Prepare agendas, attend meetings, and document minutes as necessary.
- Manage and maintain confidential information with discretion.
- Conduct research and compile data to support decision-making.
- Prepare and edit reports, presentations, and other documents for the President.
- Assist the President in prioritizing tasks and managing deadlines related to business development initiatives.
- Proactively address challenges and contribute to problem-solving.
- Compile and file all travel and other expense reports.

**Business Development Support**:

- Collaborate closely with the President in the execution of business development strategies.
- Assist in the preparation of business proposals, presentations, and other materials for client meetings and negotiations.
- Prepare and review business contracts, agreements, quotations, and other legal documents.
- Act as a liaison between the President and clients, ensuring seamless communication and a high level of client satisfaction.
- Coordinate client meetings, prepare meeting agendas, and follow up on action items.
- Greet clients and support their travel arrangements when visiting our site.
- Conduct market research and analysis to identify potential business opportunities and industry trends.
- Maintain social media accounts and website.
- Greet clients and support their travel arrangements when visiting our site.
- Prepare summaries and reports to inform strategic decision-making.
- Assist in coordinating business development projects, ensuring timelines and deliverables are met.
- Collaborate with internal teams to facilitate effective project execution.
- Prepare bios and background information for meeting attendees, ensuring the President is well-informed for client interactions.
- Facilitate trade show meetings, including scheduling, preparation of materials, and coordinating logistics to maximize business opportunities.
- Assist in generating new leads through research, outreach, and collaboration with the sales and marketing teams.

**Competencies et experience required**:

- DEC or Bachelor’s degree in Business Administration, Marketing, or a related field.
- Impeccable written English spelling, syntax, and grammar.
- Intermediate level French (or better).
- Proven experience as an executive assistant or in a role with a focus on business development support.
- Strong business acumen and understanding of the pharmaceutical or biotechnology industries.
- Excellent organizational, analytical, and communication skills.
- Proficiency in Microsoft Office Suite, Saleforce, and other relevant software.
- Ability to handle confidential and sensitive business information with discretion.

**What we offer**:

- Hybrid work possible (after onboarding): Minimum of 1 day per week in the office and when clients visit
- Medical, dental and travel insurance
- Group pension plan
- Recognition program and social activities
- Personal leave
- Employee support program and telemedicine
- Free beverages (hot chocolate, coffee, mochaccino)
- Accessibility by public transit or free parking
- Referral program
- Subsidized meal service
- The masculine gender is used to lighten the text and make it easier to read._
- #GP1_

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Work from home

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (required)

Work Location: Hybrid remote in Saint-Laurent, QC H4S 1X6

  • Executive Assistant

    1 week ago

    Saint-Laurent, Canada Groupe Parima Full time

    **Executive Assistant** **Responsibilities**: **Executive Support**: - Manage the President’s schedule, appointments, and meetings. - Coordinate and prioritize commitments, ensuring optimal use of the President’s time. - Prepare travel itineraries and ensure all necessary arrangements are in place. - Arrange domestic and international travel, including...

  • Executive Assistant

    6 hours ago

    Saint-Laurent, Canada Groupe Parima Full time

    **Executive Assistant** **Responsibilities**: **Executive Support**: - Manage the President's schedule, appointments, and meetings. - Coordinate and prioritize commitments, ensuring optimal use of the President's time. - Prepare travel itineraries and ensure all necessary arrangements are in place. - Arrange domestic and international travel, including...

  • Executive Assistant

    1 week ago

    Saint-Laurent, Canada CAE Full time

    **Role and Responsibilities** Are you looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? You want to join a world-class company and industry leader with projects to which you would be proud to contribute? Come share your passion with us! **The role we are offering...

  • Assistant Exécutif

    6 days ago

    Saint-Laurent, Canada SpaceBridge Inc. Full time

    **Description du poste** Nous sommes actuellement à la recherche d'un(e) adjoint(e) de direction pour se joindre à notre équipe en pleine croissance à Montréal, QC. Tout en relevant du président et chef de la direction, l'adjoint(e) de direction prend des mesures indépendantes pour apporter une aide administrative avancée, en faisant appel à son...

  • Vice President, Sales

    7 days ago

    Saint-Laurent, NB, Canada Reimer Associates Inc. Full time

    Our client is one of Canada's leading transportation companies, known for its adaptability and innovation in providing unique solutions tailored to customers changing needs. The Vice President, Sales + Customer Service opportunity is a key leadership role responsible for driving revenue and market share growth, as well as strategic oversight of all aspects...

  • Executive Assistant

    1 week ago

    Saint-Laurent, Canada Lollypop Children's Wear CO Full time

    Hushshop company looking for Excutive assistant. Seeking a full time Executive Assistant Social Media Manager to manage its social and customer interactions with clients as well as support the day to day operation of the company as an executive assistant. This is an entry-level permanent full-time position in a fast-paced e-commerce company....

  • Administrative Assistant

    1 week ago

    Saint-Laurent, Canada Telecon Full time

    The role of the Administrative Assistant is to provide administrative support to the President and CFO in the planning, management and coordination of administrative tasks. **Responsibilities**: - Plan business travel (reservations, itinerary and documentation); - Ensure the rigorous maintenance of the agenda, the organization of meetings and the...

  • Adjointe Exécutive

    3 weeks ago

    Saint-Laurent, Canada CAE Inc. Full time

    Role and Responsibilities - English will follow_ Fournir un soutien administratif de haut niveau au vice-président - Capital Humain, VP Performance d’affaire & stratégie ainsi qu’un support occasionnel au Président Aviation civile et à son adjointe exécutive. Cette personne doit avoir un comportement positif, enthousiaste et accueillant et une...

  • Adjointe Exécutive

    2 days ago

    Saint-Laurent, Canada CAE Inc. Full time

    **Role and Responsibilities** - English will follow_ Fournir un soutien administratif de haut niveau au vice-président - Capital Humain, VP Performance d’affaire & stratégie ainsi qu’un support occasionnel au Président Aviation civile et à son adjointe exécutive. Cette personne doit avoir un comportement positif, enthousiaste et accueillant et une...

  • Executive Assistant

    1 week ago

    Saint-Laurent, Canada PROHIBITION Full time

    Have you wanted to be part of the Cannabis industry? Well now is your chance! PROHIBITION is now hiring! We are both, the largest distributor and franchise retailer of cannabis smoking accessories in Quebec! We are looking for ambitious and hard-working individuals who want to be part of a rapidly growing industry. Individuals who are looking for a...

  • Executive Assistant

    2 days ago

    Saint-Laurent, Canada CAE Inc. Full time

    **Role and Responsibilities** **KEY RESPONSIBILITIES** - Prepare items for regular discussions with Chief Digital & Technology Officer’s direct reports. - Prepare & submit all purchase orders, submit invoices for receiving and follow up as required. - Provide administrative support to Chief Digital & Technology Officer’s direct reports as needed and...

  • Executive Sales Leader

    7 days ago

    Saint-Laurent, NB, Canada Reimer Associates Inc. Full time

    Sales Leadership OpportunityReimer Associates Inc. is offering a unique opportunity for an Executive Sales Leader to join our team as the Vice President, Sales. In this role, you will develop and implement sales strategies, manage talent acquisition, and ensure alignment with corporate goals and policies. The successful candidate will also establish sales...

  • Executive Assistant

    1 week ago

    Saint-Hyacinthe, Quebec, Canada Intact Financial Corporation Full time

    JOB DESCRIPTION About the role We're looking for an Executive Assistant to join our growing team What you'll do here: Provide support to the Deputy Senior Vice President, and Vice President at Brokerlink in Quebec, which includes managing and organizing their calendar, making travel arrangements, scheduling and attending, as required, meetings to...

  • Vice-president Global Operations

    1 week ago

    Saint-Laurent, Canada CAE Full time

    **Role and Responsibilities** Passionate about your field? Looking for a work environment where you can innovate, reach greater heights, and collaborate with experts from a wide range of sectors? Want to join a world‑class company and industry leader and be proud to contribute to our projects and mission? Come share your passion with us! At CAE, our...

  • Vice President, Eastern Canada

    1 day ago

    Saint-Laurent, Canada Imperial Dade Full time

    Imperial Dade Canada, leading national distributor, has a job open in St-Laurent and Madill. The Vice present, Eastern Region Canada will manage the revenue and profit/loss metrics for six distribution facilities and growing, and drive effective execution of marketing, sales, procurement, operations, and sales support strategies to ensure alignment with...

  • District Vice President

    2 weeks ago

    Saint-Laurent, Canada KONE Canada Full time

    Are you ready to make your next career move to join our team and manage your own district as our District Vice President for KONE in Eastern Canada, located in Montreal, QC or Toronto, ON? Do you enjoy executing and owning an annual business plan and working with a budget? Does working with your customers and focusing on solutions for them motivate...

  • Executive Administrative Assistant

    6 hours ago

    Saint-Laurent, Canada X-Chem inc. Full time

    Nous sommes à la recherche d'un(e) assistant(e) administratif(ve) exécutif(ve) très organisé(e) et soucieux(se) du détail pour se joindre à notre équipe. En tant qu'assistant(e) administratif(ve) exécutif(ve), vous fournirez un soutien administratif complet à notre équipe de direction à Montréal et soutiendrez nos exécutifs chez X-Chem, basés...

  • Assistant Administratif

    2 days ago

    Saint-Laurent, Canada Les Magasins HART inc. Full time

    **ENGLISH VERSION FOLLOW** Destination incontournable lorsqu’il est question d’achat pour la maison et l’habillement, Hart occupe une place importante dans la culture canadienne, et ce depuis 1960. Vous désirez vous joindre à une équipe gagnante? Aujourd’hui c’est votre chance! La Compagnie HART recherche un assistant administratif qui...

  • Executive Assistant to The CEO

    7 days ago

    Saint-Laurent, Canada Foodtastic Inc. Full time

    **About the Company** Founded in 2016, Foodtastic is already one of the largest restaurant companies in Canada. In the last four years, we have increased system sales from less than $50mm to over $700mm. Our current portfolio of 21 brands includes Milestones Grill & Bar, Second Cup Café, Pita Pit, La Belle et La Boeuf and Rôtisseries Benny. **Summary of...

  • Vice President Private Brands

    1 day ago

    Saint-Laurent, Canada Imperial Dade Full time

    Imperial Dade Canada, leading national distributor, has a job open in St-Laurent and Madill. The Vice President, Private Brans & FORDIS will lead and manage the Re-Distribution & Private Brand teams of Imperial Dade Canada. Responsible for the development and implementation of sales strategy and programs to achieve segment sales and profitability target with...