Executive Assistant

4 weeks ago

SaintLaurent, Canada CAE Full time

**Role and Responsibilities**

Are you looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? You want to join a world-class company and industry leader with projects to which you would be proud to contribute? Come share your passion with us

**The role we are offering you**:

- Provide general administrative support to Vice Presidents and their team including, but not limited: managing a complex calendar, arranging travel, processing expense reports, and taking notes/tracking meeting actions.
- Act as a point of contact for all requests and questions and manage the flow of information quickly and accurately.
- Prepare content for Vice-President meetings (power point presentation, weekly or monthly reports, memos), and support project management for specific initiatives within the teams.
- Coordinate on-site team event logistics, off-site event arrangements, hotel accommodations, meeting rooms, social events.
- Connect with internal support teams (finance, purchasing and supply team, information technology, etc.) for PO opening, invoice reconciliation, contract management, etc.
- Maintain and order office supplies.
- Greet visitors and prepare conference rooms for meetings.
- Coordinate with the company's executive assistants to organize internal and external meetings.
- Perform other related tasks as assigned.
- Requires more than 10 years of experience as an executive assistant or in a similar role in a large company.
- Work ethic, independent and proactive; team spirit, dedicated, and rigor in the necessary follow-ups.
- Impeccable judgment and discretion in handling confidential information.
- Positive and professional attitude.
- High energy level.
- Desire to grow and learn new skills.
- Confident communicator with excellent interpersonal skills.
- Great attention to detail and extremely organized with a great sense of urgency.
- Ability to juggle several files and know how to prioritize tasks.
- Punctual, have the flexibility to occasionally work beyond normal office hours.
- In-depth Microsoft Office suite skills (Outlook, Word, Excel, and PowerPoint).
- Bilingualism (English and French) spoken and written.

**CAE offers**:

- an environment where your initiatives will be recognized and valued
- the opportunity to travel internationally
- the opportunity to work on a variety of projects on a multidisciplinary team
- the opportunity to represent the organization at external conventions and conferences
- the possibility to work from home occasionally
- flexible schedules
- attractive employee benefits

LI-JN1

**Position Type**

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

**Equal Employment Opportunity**

At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.

The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.

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