Human Resources and Administrative Assistant

5 months ago

Kitchener, Canada Women's Crisis Services of Waterloo Region Full time

**Hey you** Yes, you Do you desire a community that is free from violence and abuse in any of its forms? Do you have a passion for empowering people to move beyond violence? Do you also have a heart for meeting individuals where they are? Then we just might have the opportunity for you Keep reading.

Let’s start with the general details

**Position**: Human Resources and Administrative Assistant

**Location**: Anselma House in Kitchener and Haven House in Cambridge

**Status**: Full Time

**Starting Salary**: $42,420

So, how do we define a **Human Resources (HR) and Administrative Assistant**? Reporting to the Human Resources Manager, the HR and Administrative Assistant provides administrative support for three key areas of the organization; Haven House staff and visitors, human resources and general agency support.

An organized and detailed-oriented professional, the HR and Administrative Assistant will work with various teams to help internal activities and programs run smoothly.
- This position provides the opportunity for someone who is interested in, or newer to, the field of human resources to gain experience and develop in a variety of HR skills while supporting the administrative needs of the organization._

The main buckets of work will include;
**Administrative Support**
- Attending to the door, directing visitors, accepting packages and dispersing mail, shelter orders and supplies.
- Providing support to shelter staff including but not limited to; ordering supplies, printing, laminating, meeting support, keeping shared staff areas clean, stocked and organized and keeping office supplies well stocked.
- Supporting inventory management.
- Maintaining and updating staff photos, ID badges and internal phone list.
- Partnering with the administrative team on supporting staff meetings, training and events.

**Human Resources Support**
- Providing payroll back-up to the HR manager, running payroll quarterly to keep knowledge fresh.
- Prepping for and running new staff HR orientations as needed.
- Leading volunteer recruitment and engagement.
- Supporting other HR related activities as opportunities arise.

**Agency Support**
- Managing gift card tracking and distribution.
- Assisting with teams and committees, scheduling and taking minutes.
- Providing some general executive assistance to the CEO and Directors.
- Post-Secondary education or equivalent experience. Some HR education an asset.
- 2-3 years of administrative experience
- CHRL an asset
- Advanced computer literacy, and high level of proficiency Microsoft Office Suite (especially Word and Excel) and other tools as required
- Strong organizational and time management skills; the ability to multi-task and meet deadlines along with accuracy and attention to detail
- Proven ability to handle confidential information with discretion
- Problem solving skills and the ability to adapt to changing priorities
- Bookkeeping or payroll experience an asset
- Experience with HRIS systems an asset
- Travel required throughout Waterloo Region

We do also have some **general employment eligibility requirements**;
- Vulnerable Sector Police Record Check
- Proof of COVID-19 vaccinations

Okay so this role feels like the perfect fit for you. Great Now what about **the organization?**

**Who Are We?** Women’s Crisis Services of Waterloo Region (WCSWR**) provides emergency shelter to women and children fleeing abusive relationships. We operate two shelters: Anselma House in Kitchener and Haven House in Cambridge. Our facilities operate on a 24/7 basis, **and we pride ourselves in being more than shelter*. We also offer a robust region-wide outreach support program which supports families who are experiencing or have experienced domestic violence. We believe that everyone deserves to live a life free from abuse.

*WCSWR supports women, transgender and gender-diverse individuals.

So, the job is a fit, the work is meaningful what about **the culture?**

**What makes WCSWR a great place to work?**
- A full team of staff that are passionate about the cause and about helping others (strong values alignment)
- A culture of encouragement and celebration
- Leaders that are committed to continuous improvement and listen to and act on feedback
- A supportive working environment committed to continuous learning and growth
- Internal programs committed to staff wellness, engagement and development
- Generous total rewards package (health benefits, RRSP, paid time off etc.)

**Make a difference while building your career with WCSWR, voted Waterloo Region’s #1 Not
- For Profit by “The Community Edition”**

As excited about this opportunity as we are?

Please submit your resume and cover letter highlighting why you are excited about this opportunity.

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