Human Resources and Payroll Coordinator

7 months ago

Kitchener, Canada Lisaard and Innisfree Hospice Full time

Lisaard & Innisfree Hospice brings together an interdisciplinary team of trained professionals and volunteers to deliver services that can make the dream of a peaceful, comfortable death surrounded by loved ones a reality and to fulfill the mission of hospice care by supporting the residents and their family through the end-of-life journey.

LIH’s Human Resource (HR)/Payroll Coordinator will provide support to all employees for all issues related to the management of human resources and payroll. The HR/Payroll Coordinator is a professional who completes administrative duties. This role will be responsible for recruitment, screening, hiring, onboarding, payroll, benefit management, and HR policies for LIH. The HR/Payroll Coordinator will ensure there is appropriate business process flow for communicating with employees about sick time, absenteeism, performance reviews etc. The HR/Payroll Coordinator provides monthly statistics and advice on HR legislation and trends.

**Responsbilities**:

- Create, approve timesheets and submit biweekly payroll through payroll provider.
- Ensure all statutory deductions are reported and paid promptly (EHT, WSIB, etc.) through payroll provider.
- Manage Group RRSP program with providers: registering new employees, arranging annual information meeting, etc.
- Manage Group Employee Benefit program with Benefit provider: registering new eligible employees, coordinating LTD claims, etc.
- Generate monthly, quarterly and annual human resources reports such as sick time, absenteeism rates, turnover rates, etc.
- Manage employees on Leave of Absence and coordinate with WSIB as required.
- Ensure, establish human resource process flows for employee’s sick time and, absenteeism.
- Create job posting for vacant positions, post on LIH website, internal bulletin boards at each hospice, social media, and external sites.
- Engage and arrange LIH’s participation in job fairs and other recruitment opportunities.
- Screen applicants, arrange interviews, obtain references, and complete organization orientation.
- Set up all new employee’s HR files in LIH database and payroll system.
- Maintain and keep up to date all employee human resource files (electronically and/or hard copy)
- Schedule meetings, interviews, HR events.
- File all appropriate WSIB claims and follow up with the affected employees and WSIB regarding return to work plans.
- Assist in managing non-occupational illness or injuries including return to work plans.
- Work with employee’s manager/director in determining modified duties or accommodations for employees with return to work requirements.
- Work with manager/director in discipline process and if necessary, terminations.
- Create Records of Employment and arrange for applicable exit interviews as necessary.
- Work with Leadership Team to ensure LIH follows ESA and other legal regulations related to human resources.
- Keep up-to-date on the latest HR trends and best practices including job description development, reviews and compensation review.
- Organize and plan Staff Meetings
- Assist with planning of Staff and Volunteer Appreciation events
- Develop and review human resource policies, forms etc.
- Ensure LIH is compliance with HPCO standards related to human resources.
- Work with Volunteer Coordinator to ensure alignment in human resources policies and procedures with volunteer management.
- Work with the Executive Director on reports and presentations to the Board of Directors and HR Board Committee as needed.
- Participate on LIH projects as needed.
- Be a positive influence on LIH’s culture and high level of trust with paid employees.

**Requirements**:
**Education**
- Diploma in Human Resources from an accredited education facility.
- Three years’ experience as an HR Coordinator.

**Specialized Knowledge and Experience**
- Experience in a not-for-profit health care environment an asset.
- Effective HR administration knowledge and implementation of HR functions and leading practices.
- Exposure to electronic payroll processing.

**Skills and Abilities**
- Strong people-management skills.
- Highly organized and accurate attention to detail.
- Excellent written and verbal skills.
- Strong decision-making, critical thinking and problem-solving skills.
- A team player.
- Demonstrated commitment to the Mission, Vision and Values of the hospice.
- Demonstrated leadership skills and ability to translate vision into strategy.
- Demonstrated commitment to high professional ethical standards and confidentiality.
- Ability to be flexible and adaptable.
- Ability to function in a leadership role in an interdisciplinary team environment.
- Demonstrated interest in ongoing professional development.
- Valid driver’s license, a reliable vehicle for work related purposes, and current vehicle insurance.
- **Lisaard/Innisfree Hospice is committed to creating a respectful, accessible and inclusive work environment, free from violence and harassment.**_

**Salary**:

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