Program Secretary

5 months ago

Toronto, Canada Parkdale Queen West Community Health Centre Full time

**INTERNAL/EXTERNAL POSTING**

**Full Time Regular Position**
**Satellite Site
**Program Secretary (Satellite site)**
**One Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175**

**Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care

organization that has historically served mid-west downtown Toronto, and now provides outreach services to

across the entire city. Offering a broad range of services, including primary health care, dental care, harm

reduction, health promotion, counselling, and community development programming, we are also committed to

serving people who face barriers to health care, and we strive to reduce these barriers. PQWCHC is a multi-sited

organization.***

We are seeking an experienced Program Secretary at our satellite location at 27 Roncesvalles who shares our
passion for making a difference; you see this role as an opportunity to take the next step in your successful career
while contributing to a vision of **_Inclusive Communities. Responsive Healthcare. Healthier Lives. _**

The Program Secretary will, under the general supervision of the Administrative Supervisor, Health Promotion,

provide administrative and organizational support functions. The Program Secretary is able to anticipate and

predict challenges and opportunities regarding the smooth administrative functioning of programs within the

Satellite and Health Promotion teams; and is proactive in finding solutions to a range of issues that arise. In

addition, the Program Secretary will, on occasion, provide broader support to the Management team. The

Program Secretary will provide support, exercising professional discretion at all times.

**Responsibilities**:

- Provide administrative functions for programs within the Satellite and Health Promotion team
- Liaise with the Supervisor, Health Promotion Administration to provide timely information regarding challenges

and potential solutions to a range of tasks
- Assist in the preparation, design and distribution of organizational forms, signage, program publicity materials,

organizational updates, and newsletter etc.
- Prepare program flyers, brochures and posters for related programs, services, and events
- Provide administrative support to the 5Ps Perinatal team, including purchase ordering, inventory management,

and design and circulation of promotional materials
- Order office and program supplies in consultation with colleagues, ensuring verification with a backing slip,

following up on back orders, and stocking supplies
- Maintain purchasing protocols including purchase order and inventory systems
- Maintenance of satellite program and office spaces and replenish supplies as needed
- Support the satellite team in the distribution of tokens, food vouchers, and managing petty cash
- General office duties including word processing, faxing, and photocopying
- Perform reception duties, and assists in the orientation and training of relief staff as required
- Minute taking for health promotion team meetings and working groups
- Coordinate internal and external communication regarding related current and upcoming programs, service

cancellation and closure
- Supports the website, Program Calendar updates, monthly program updates, display TVs updates at the

satellite office
- Creates and maintains schedule templates for Satellite team providers as instructed by supervisor
- Provide organizational and administrative support to Directors and Managers as required

**Qualifications**:

- An undergraduate degree, medical secretary diploma, or college diploma or equivalent experience in a related

field
- Demonstrated knowledge in implementing systems for administrative and organizational support.
- Ability to multi-task, set priorities and anticipate change
- Proactive in identifying challenges and opportunities regarding the smooth functioning of the team
- Demonstrated understanding of working within an anti-oppression and anti-racist framework
- Excellent interpersonal skills
- Excellent verbal and written communication skills
- Some flexibility in hours will be required***

**Compensation**:$37,825 to $45,540 per annum, plus Group Benefits and HOOPP (Health Care of Ontario

Pension Plan)***

If you are interested in joining a creative and dedicated team, we want to hear from you Please send your
- PQWCHC is committed to the principles of access and equity. PQWCHC is committed to reflecting the diversity of the communities it serves _
- and we encourage applicants who reflect Toronto’s indigenous, LGBTQ2, racial, and cultural diversity. We welcome and encourage _
- CHC is in full compliance of the Ontario Human Rights Code and does not discriminate on the ground of records of offenses. _

Page **1** of **2**

**INTERNAL/EXTERNAL POSTING**

**Full Time Regular Position**
**Satellite Site
**check as a condition of employment, however strong consideration is made to the type of offense.**
**Employm

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