Program Secretary
3 weeks ago
**Purpose**:
The Program Secretary is an integral role in providing welcoming and knowledgeable front-line customer service to students, faculty and staff and other visitors to the School of Global Health. Reporting to the Operations Manager, School of Health Policy and Management (SHPM) and School of Global Health (SGH), the Program Secretary is responsible for providing front-line administrative and program support to the Undergraduate and Graduate Programs in the School of Global Health. This includes but is not limited to answering general inquiries regarding program policies, procedures, and degree requirements, maintaining student and program files, supporting various committees and processes including admissions, registrations, enrolments, grades, and providing general and course support to faculty, students, and potential applicants. The Program Secretary also provides administrative/secretarial support to the Director, Undergraduate Program Director (UPD) and Graduate Program Director (GPD) regarding various administrative functions in the School. The Program Secretary role supports the vision, mission, values and strategic direction of the Faculty of Health, School of Global Health, and York University. The role contributes to a positive, supportive, and student-focused team environment of high performance, respect, trust, collaboration, and continuous improvement, embraces diversity and fosters inclusion.
**Education**:
High School graduation with some post-secondary courses in office administration/secretarial or related courses.
**Experience**:
Two (2) years of administrative/secretarial experience, coordinating and scheduling administrative processes, providing front-line services, accurately maintaining computerized records, providing information to students on program and degree requirements, providing administrative and secretarial support, checking prerequisites, knowledge of admissions and enrolment policies and procedures in an academic environment. Experience and understanding of the requirements for undergraduate and graduate programs are required. Working knowledge of updating web pages, social media platforms and database/spreadsheets is required.
**Skills**:
Well-developed customer service and student-service skills.
Ability to communicate effectively with a diverse university student population and exercise tact, diplomacy and discretion when dealing with others, deal courteously and effectively with people.
Excellent planning, organizational and time management skills to cope with conflicting deadlines, multiple tasks, and constant interruptions.
Good judgement and ability to maintain confidentiality.
Effective verbal and written communication to obtain and relay information accurately with a strong attention to detail.
Ability to take and transcribe accurate meeting minutes.
Demonstrated ability to work independently as well as working effectively in a team.
Demonstrated initiative and ability to adapt to changing needs.
Effective file maintenance skills according to FIPPA regulations.Technical Skills Required:
Microsoft Office, Intermediate level Word and Excel for document and spreadsheet creation, updating, etc.
Ability to coordinate on-line calendar and event scheduling.
Knowledge of an on-line computerized records system (SIS) and similar database software.
Ability to conduct internet searches, update web pages and social media platforms and update database/spreadsheets.
***
**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.**
***
**We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.**
***
***
**PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.
-
Program Secretary
4 weeks ago
Toronto, Canada York University Full time**Purpose**: The Faculty of Health is committed to creating positive change for our students, our communities, and the world around us through teaching and research excellence to keep more people healthier, longer. Through our six-degree programs â?? Global Health, Health Studies (Policy, Management and Informatics), Kinesiology & Health Science,...
-
Program Secretary
4 weeks ago
Toronto, Canada York University Full time**Purpose**: The Faculty of Health is committed to creating positive change for our students, our communities, and the world around us through teaching and research excellence to keep more people healthier, longer. Through our six-degree programs, Global Health, Health Studies (Policy, Management and Informatics), Kinesiology & Health Science, Neuroscience,...
-
Program Secretary
4 weeks ago
Toronto, Canada Parkdale Queen West Community Health Centre Full time**JOB POSTING** **Part-Time Tempoary Position** **Parkdale Site **Program Secretary** **One Part-Time Parental Leave Temporary Position for up to 12 months in duration, 0.8 FTE** **(28 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization that has...
-
Program Secretary
2 weeks ago
Toronto, Canada Parkdale Queen West Community Health Centre Full time**INTERNAL/EXTERNAL POSTING** **Part-Time Tempoary Position** **Parkdale Site **Program Secretary** **One Part-Time Parental Leave Temporary Position for up to 12 months in duration, 0.8 FTE** **(28 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization...
-
Program Secretary
4 weeks ago
Toronto, Canada Parkdale Queen West Community Health Centre Full time**POSTING** **1.0 FTE - Full Time Regular Position** **Satellite Site **Program Secretary** **One Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization that has historically served mid-west downtown Toronto, and now...
-
Program Secretary
4 weeks ago
Toronto, Canada Parkdale Queen West Community Health Centre Full time**EXTERNAL JOB POSTING** **Full Time Regular Position** **Queen West Site **Program Secretary** **One Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization that has historically served mid-west downtown Toronto, and now...
-
Program Secretary
3 weeks ago
Toronto, Canada Parkdale Queen West Community Health Centre Full time**POSTING** **Full Time Regular Position** **Queen West Site **Program Secretary** **One Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization that has historically served mid-west downtown Toronto, and now provides...
-
Program Secretary
4 weeks ago
Toronto, Canada York University Full time**Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...
-
Program Secretary
3 weeks ago
Toronto, Canada York University Full time**Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...
-
Program Secretary
2 weeks ago
Toronto, Canada Parkdale Queen West Community Health Centre Full time**INTERNAL/EXTERNAL POSTING** **1.0 FTE - Full Time Regular Position** **Satellite Site **Program Secretary** **One Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization that has historically served mid-west downtown...
-
Program Secretary
2 weeks ago
Toronto, Canada Parkdale Queen West Community Health Centre Full time**POSTING** **1.0 FTE - Full Time Regular Position** **Satellite Site **Program Secretary** **One Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (PQWCHC) is a dynamic, community-based health care organization that has historically served mid-west downtown Toronto, and now...
-
Undergraduate Program Secretary
3 weeks ago
Toronto, Canada York University Full time**Purpose**: The Undergraduate Program Secretary (UPS) is responsible for providing course support to undergraduate faculty, administrative support to the undergraduate program and front desk reception for the academic unit. **Education**: High school diploma with some post-secondary education (e.g. some University or College courses) **Experience**: One...
-
Medical Secretary, Ambulatory Programs
3 weeks ago
Toronto, Canada Baycrest Full time**Ambulatory Services** has an opportunity for an **MEDICAL SECRETARY** **Ambulatory Programs** **Position Type**: Temporary Full-time (up to 6 months) **Hourly Pay Rate**: $25.65 - $27.92 **Bi-Weekly Hours**: 70 Hours **Hours of Work**: 7hrs/shift **Posting Number**: 8559 **Union**: SEIU Clerical **Date Posted**: December 31, 2024 **Internal...
-
Medical Secretary, Ambulatory Programs
1 week ago
Toronto, Canada Baycrest Full time**Ambulatory Services** has an opportunity for an **MEDICAL SECRETARY** **Ambulatory Programs** **Position Type**: Pro-rated Full-time **Hourly Pay Rate**: $25.65 - $27.92 **Bi-Weekly Hours**: 55 Hours **Hours of Work**: 7hrs/shift **Posting Number**: 8551 **Union**: SEIU Clerical **Date Posted**:December 16, 2024 **Internal Closing Date**:December...
-
Board Secretary
2 weeks ago
Toronto, Canada Nuclear Waste Management Organization (NWMO) Full time**Location** Toronto **Employment Category** Regular Full-Time **Department** Legal Services **Job Reference** 10152 The _Nuclear Waste Management Organization (NWMO)_is responsible for the safe, long-term management of used nuclear fuel in Canada. The approach it is implementing, known as Adaptive Phased Management (APM), involves developing a...
-
Medical Secretary, Ambulatory Programs
4 weeks ago
Toronto, Canada Baycrest Full timeAmbulatory Services has an opportunity for a MEDICAL SECRETARY Ambulatory Programs Position Type: Pro-rated Full-time Shift Type: Day, no weekends (subject to change) Hourly Pay Rate: $25.65 - $27.92 Bi-Weekly Hours: 55 Hours Hours of Work: 7hrs/shift Posting Number: 8551 Date Posted: December 16, 2024 Internal Closing Date: December 28, 2024 Job...
-
Medical Secretary
4 weeks ago
Toronto, Canada Regent Park Community Health Centre Full timeWe are a dynamic community-based health centre promoting social justice and health equity in the Regent Park neighbourhood and east downtown area of Toronto. We operate out of several locations and provide a wide variety of services including: primary health care, chiropody, physiotherapy, nutrition services and supports, social work, community health,...
-
Relief Medical Secretary
3 weeks ago
Toronto, Canada The Four Villages Community Health Centre Full time**Relief Medical Secretary** **(**On-Call Basis, Immediately**)** The Four Villages Community Health Centre is an equal opportunity employer and encourages resumes from people who are reflective of the diverse communities we serve. Are you looking to work where your excellence will shine, professional standards are highly valued and quality of care is...
-
Committee Secretary
4 weeks ago
Toronto, Canada Toronto Community Housing Full timeJob #: **7769** - Division: **Legal** - Vacancy Type: **Full-time Permanent** - Affiliation: **Non-Union: Management & Exempt** - Contract Length: - Grade: **04** - # of Vacancies: **1** - Salary/Hourly Range: **65,340.00 - 78,408.00** - Hiring range/wage: **65,340.00 - 71,874.00** - Work Details (Days/hours): **36.25 hour per week, Monday - Friday** -...
-
Corporate Secretary
5 days ago
Toronto, Canada Linds & Associates Full time**Corporate Secretary** **Downtown Toronto** Our client, a leading provider of critical administrative services to small to mid size public and private corporations, is looking to add to its team. They are looking for a member to join its operations management team, primarily being responsible for initially providing corporate secretarial functions. In...