Medical Secretary

4 weeks ago


Toronto, Ontario, Canada Sinai Health Full time

Job Summary

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We are seeking an experienced Medical Secretary to join our team at the Mount Sinai Hospital Site.

Key Responsibilities

  • Follow-up on messages related to the secretarial role
  • Pull charts for daily clinics and ensure all results are filed on the chart
  • Book patient appointments for clinics or procedures as required
  • Retrieve laboratory blood, RIS x-ray and Beta HCG pregnancy results from outside labs and Cerner
  • Update personal information in Cerner and CIS when patients make changes
  • Dismantle charts post IVF/Sperm Wash cycle
  • Record minutes for secretarial staff meetings when required
  • Purge and Archive charts at Recall
  • Sort daily mail including lab results
  • Assist other secretarial staff with validating OHIP health cards and MSH cards, registering ambulatory visits in Cerner/PM Launch, and daily OHIP billing in CIS
  • Set up IVF and Sperm Wash day 1 charts as required
  • Review and transfer messages to nursing staff/physicians/laboratory staff with patient charts for follow-up
  • Prepare charts for new patient referrals as required
  • Filing laboratory reports, operative reports, medical imaging reports, ultrasound reports, etc.
  • Pulling charts for abnormal blood results to be reviewed by physicians and nursing staff
  • Completing blood checklist for all patients entering the IVF, Sperm Wash, Donor Programs
  • Answering patient lines and directing calls, taking messages, booking appointments and processing referrals as necessary
  • Preparing blood requisitions for clinic appointments and to mail to patients
  • Retrieve from patient charts release of information documents to be sent to other physician's offices

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