Services and Program Secretary

7 months ago

Toronto, Canada Access Alliance Multicultural Health and Community Full time

Access Alliance Multicultural Health and Community Services (AAMHCS) is a Community Health Centre that is committed to and works to improve health outcomes for the most vulnerable immigrants, refugees, and their communities. We do this by facilitating access to services and addressing systemic inequities. The Centre envisions a future in which diverse individuals, families and communities can achieve **health with dignity**.

Our dynamic and collaborative inter-professional team includes physicians, nurses, social workers, dieticians, psychiatric consultants, settlement workers, health promoters, community-based researchers and a cutting-edge Health interpretation program. We operate three busy centres, covering the City’s West, East End and Downtown. All are easy to reach using public transport.

We are seeking one (1) experienced, highly organized, focused individual who thrives in an energized environment to provide front and back office administrative support to a primary health care team and community programs service providers. This includes responding to client and community requests for information in busy community hubs, supporting service access, responding to social services, settlement and health staff support needs and ensuring a diverse range of administrative tasks are done efficiently with a commitment to quality.

**Responsibilities**:

- Welcoming and providing a high-level customer service experience for clients on the telephone and in person
- Performing front and back office administrative tasks in support of primary health care staff, Settlement & Program staff, clients, community members, volunteers and students
- Scheduling patient appointments, preparing and maintaining patient charts, including orderly filing of all results and correspondences received
- Forward information to other physicians respecting patient confidentiality and privacy including retrieval of release of information documents as necessary
- Maintenance of appointment-based staff schedules and processing all dictated clinical notes (i.e. fax to referring physicians)
- Working collaboratively with other administrative support staff
- Other duties as required

**Skills and Qualifications**:

- Medical Administration Certificate or College diploma in Office Administration with combination of education and relevant work experience
- Minimum one year of experience in Office Administration or any other relevant position
- Experience working in a community health setting
- Proficient in Outlook, Word, Excel
- Experience working with Electronic Medical Records Systems such as Practice Suite Solutions is an asset
- Excellent keyboarding skills and the ability to type at least 55 words per minute;
- Proficient in Medical Terminology
- Excellent communication skills, both written and verbal
- Good understanding of barriers faced by newcomers and knowledgeable about community programs and services available to them
- A second language reflective of the agency’s client population is preferred
- Excellent customer service and interpersonal skills
- Excellent organizational skills and demonstrated ability to multi-task and work under pressure in an ever-changing environment
- High degree of initiative, judgement and problem-solving abilities
- High attention to detail
- Ability to work in a cultural-competent manner with diverse population and within a diverse work environment
- **Travel within Toronto and work flexible shifts including evenings and Saturdays**

**Hours**: 35 hours/week

**Classification**: Secretary

**Bargaining Unit**: United Food and Commercial Workers, Local 175

Access Alliance offers comprehensive group benefits coverage, annual vacation entitlement, cumulative sick leave entitlement, employee assistance programs. Access Alliance is a HOOPP employer.

**Please be advised that our organization requires all staff, students, and volunteers to be fully vaccinated. Proof of vaccination can be obtained from the Ministry site.**

AAMHCS is a community-based organization that operates from a pro-choice, anti-oppression, and participatory framework. In your cover letter, we invite you to articulate why you wish to work with Access Alliance, and in what ways did you wish to put your skills, experience, and education into action for this role and for Access Alliance at this time. Knowledge of the neighbourhoods we serve and how agency values would be integrated in your day-to-day work may be interview questions.

We thank all applicants for their interest but only those selected for an interview will be contacted. Please note that a criminal background check and Vulnerable sector check will be conducted for this position as a condition of employment.

AAMHCS is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rig

  • Program Secretary

    6 months ago

    Toronto, Canada York University Full time

    **Purpose**: The Program Secretary is an integral role in providing welcoming and knowledgeable front-line customer service to students, faculty and staff and other visitors to the School of Global Health. Reporting to the Operations Manager, School of Health Policy and Management (SHPM) and School of Global Health (SGH), the Program Secretary is responsible...

  • Medical Secretary, Ambulatory Programs

    2 weeks ago

    Toronto, Canada Baycrest Full time

    **Ambulatory Services** has an opportunity for an **MEDICAL SECRETARY** **Ambulatory Programs** **Position Type**: Pro-rated Full-time **Hourly Pay Rate**: $25.65 - $27.92 **Bi-Weekly Hours**: 55 Hours **Hours of Work**: 7hrs/shift **Posting Number**: 8551 **Union**: SEIU Clerical **Date Posted**:December 16, 2024 **Internal Closing Date**:December...

  • Department Secretary

    4 months ago

    Toronto, Canada Centre for Addiction and Mental Health Full time

    Job Description An exciting opportunity to join CAMH’s dynamic Access CAMH. Access CAMH are currently seeking two (2) full-time, temporary (12 months) Department Secretaries. Reporting to the Service Manager, the incumbent is responsible for performing a variety of secretarial and administrative duties. Responsibilities are, but not limited to,...

  • Faculty Secretary

    6 months ago

    Toronto, Canada York University Full time

    **Purpose**: To provide timely, efficient and courteous service to the Office of the Head. Acts as primary support for the delivery of assigned programs and services. NOTE: This is 9-month sessional position with a break in employment during the months of May to July annually. **Education**: High school graduation with basic secretarial training or...

  • Relief Medical Secretary

    1 month ago

    Toronto, Canada CommunitiCare Health Full time

    **JOB POSTING: Relief Medical Secretary** Bargaining Status: C.U.P.E. Local 4891 Hours of Work: On-Call Basis Service Area: Primary Care Reports To: Director of Primary Care **Salary**: $21.49 - $25.86 per hour plus 4% in lieu of vacation Start Date: ASAP **About CommunitiCare Health** We are a community health care agency that provides a full range...

  • Corporate Secretary

    3 months ago

    Toronto, Canada Linds & Associates Full time

    **Corporate Secretary** **Downtown Toronto** Our client, a leading provider of critical administrative services to small to mid size public and private corporations, is looking to add to its team. They are looking for a member to join its operations management team, primarily being responsible for initially providing corporate secretarial functions. In...

  • Assistant Corporate Secretary

    7 months ago

    Toronto, Canada Technical Standards and Safety Authority Full time

    **About Us**: Since 1997, the Technical Standards and Safety Authority (TSSA) has delivered public safety services on behalf of the government of Ontario. With headquarters in west Toronto, the TSSA is a self-funded, not-for-profit organization that employs approximately 450 staff across Ontario. The roles within the TSSA are as diverse as the Province we...

  • Parish Secretary

    4 months ago

    Toronto, Canada Archdiocese of Toronto - St. Agnes’ and Santa Cruz Parishes Full time

    Employment Opportunity PARISH SECRETARY St. Agnes’ and Santa Cruz Parishes 15 Grace Street Toronto, ON M6J 2S3 Temporary Modified Full-Time (30 hours per week) Shared position between two small parishes Target Hiring Salary: $22 - $25 per hour Overview: St. Agnes’ and Santa Cruz Parishes are seeking a temporary modified full-time Parish Secretary...

  • Surgical Services Secretary

    7 months ago

    Toronto, Canada Women's College Hospital Full time

    The Surgical Services Secretary provides clerical support to the Surgical Program while providing support to other secretaries in a shared service model. This will include appointment bookings and follow up, collaboration with the clinical team to ensure pre-and-post surgical requirements are met, and clerical functions to support efficient clinic...

  • Board of Directors Governance

    7 months ago

    Toronto, Canada Workplace Safety and Insurance Board Full time

    Responsible for coordinating Board of Directors (BOD) and related committee work plans to ensure that the Corporate Secretary can attest to meeting CSO/BOD statutory and regulatory requirements are met. Facilitate the BOD decision making process by managing submissions, communicating decisions and ensuring decisions are implemented. Triage all issues flowing...

  • Medical Secretary

    6 months ago

    Toronto, Canada WS Audiology Americas Full time

    **About HearCANADA** At HearCANADA, we are on a mission to connect with Canadians from coast-to-coast to offer solutions to their hearing health. By delivering exceptional client experiences and providing Best-in-Class hearing care, our teams are revolutionizing the hearing world and driven to provide _Wonderful Sound for All_. **About the...

  • Assistant Corporate Secretary

    7 months ago

    Toronto, Canada Hydro One Networks Inc Full time

    **47930** - **Toronto** - **Regular** - **Ongoing** Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our...

  • Department Secretary

    2 months ago

    Toronto, Canada Centre for Addiction and Mental Health Full time

    As part of the Child, Youth & Emerging Adult Program (CYEAP), Child, Youth and Family Services (CYFS) provides care and treatment to children and youth between the ages of 6 and 24. Clients and their families served by CYFS are offered specialized services and customized care across an inpatient, day treatment, and outpatient continuum of care. These...

  • Assistant Corporate Secretary

    7 months ago

    Toronto, Canada Aviva Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence. We are looking for a driven, hard-working, positive individual who will join our Corporate Secretary’s Office team as Assistant Corporate Secretary. They will be responsible for providing...

  • Medical Secretary, Fertility

    2 months ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is looking for an experienced Medical Secretary to join our team. **_This position is located at the Mount Sinai Fertility Clinic: 250 Dundas Street West, Toronto, ON._** **About Mount Sinai Fertility** Mount Sinai Fertility is committed to making the best options available to patients seeking to create families and preserve their fertility...

  • Medical Secretary, Ambulatory Services

    1 month ago

    Toronto, Canada Baycrest Full time

    **Ambulatory Services** has an opportunity for an **MEDICAL SECRETARY** **Central Navigation** **Position Type**:Permanent Full-time **Hourly Pay Rate**: $25.65 - $27.92 **Bi-Weekly Hours**: 70hrs **Hours of Work**: 7hrs/shift **Posting Number**: 8435 **Union**: SEIU Clerical **Date Posted**: November 22, 2024 **Internal Closing Date**:December 3,...

  • Assistant Corporate Secretary

    3 months ago

    Toronto, Canada First Capital Full time

    First Capital [TSX: FCR.UN] owns, manages and develops grocery-anchored open-air centres in neighbourhoods with the strongest demographics in Canada. As one of Canada’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build...

  • Assistant Corporate Secretary

    6 months ago

    Toronto, Canada Kinross Gold Corporation Full time

    **Start Date** ASAP **Contract** Full-Time, Permanent **Hybrid Work Environment** (3 days in office, 2 days remote with flexible hours) **Dress Code **Business Casual **Location** Downtown Toronto, Outside of Union Station (TTC & GO accessible) **_ A Great Place to Work_** **Who We Are**: Kinross is a Canadian-based global senior gold mining company...

  • Medical Secretary

    7 months ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...

  • Medical Secretary, Special Pregnancy Program

    6 months ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research...