Program Assistant

1 month ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level M

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The School of Health Studies is a diverse community of students and professors committed to improving human health around the globe. The mission of the School is to nurture the creativity, curiosity and critical thinking of tomorrow’s global leaders, through transformative interdisciplinary research, education and knowledge mobilization. Delivering an undergraduate program, the School of Health Studies focuses on streams of studies including: Health Sciences, Health and Aging, Health Promotion, Biology, and Rehabilitation Sciences.

**Responsibilities**:
Under the direction of the School Director and the Manager of Operations & Finance, the Program Assistant provides program information and administrative support for the undergraduate program in the School of Health Studies. Acting as a resource for faculty members, staff and students, the Program Assistant provides program support to the School and Director for all school events, (such as School Council/Retreats and Public Lectures), front desk support and daily office administration including but not limited to newsletters, supply ordering, LMS support and coordination of weekly paid employees/volunteers. Serves as a first point of contact to provide information about general school related questions. The Program Assistant supports the Undergraduate program via the Academic Advisors by triaging academic advising appointments, and collating information where required for academic advising appointments. This role responds to various general inquiries related to undergraduate programing via SHS Live Chat and coordinates the weekly student newsletter. The Program Assistant role is also used to backup both the Administrative Assistant and Undergraduate Program Assistant when absent.

**Qualifications**:
**Education**:

- 2-year Community College Diploma in Administrative or Business Studies

**Experience**:

- 3 years of experience providing administrative support and customer service in an academic setting required
- Experience providing front line support to graduate or undergraduate students preferred

Knowledge, Skills & Abilities:

- Knowledge of University academic policies and procedures and on-campus services/supports preferred
- Familiarity with the Registrar’s Office and processes preferred
- Excellent verbal and written communication skills, tact, discretion, and confidence dealing with all levels of the organization
- Strong attention to detail and ability to process information with high levels of accuracy
- Demonstrated ability to work independently and take initiative and follow through on work assignments
- Ability to multi-task and maintain an organized and effective personal work environment
- Personable and courteous in working relationships with colleagues, faculty members, students and the public
- Ability to work well under pressure and handle multiple conflicting priorities in a fast-paced environment with frequent interruptions
- Professional manner, tact, diplomacy and discretion in dealing with associates and colleagues including senior management

**Union Statement**:
**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

  • Program Assistant

    1 month ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Program Assistant

    1 month ago

    London, Canada Western University Full time

    **About Western**: **About Us**: The Schulich School of Medicine and Dentistry provides outstanding education within a research-intensive, distributed learning environment, where tomorrow's physicians, dentists and health researchers and other scholars learn to be socially responsible leaders in the advancement of human health. The Schulich School of...

  • Program Assistant

    4 weeks ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Program Assistant

    4 weeks ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Program Assistant

    4 weeks ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 37.5 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We...

  • Program Assistant

    4 weeks ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Program Assistant Ii

    1 month ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Summer Programming Assistant

    2 days ago

    London, Canada Fanshawe Pioneer Village Full time

    Posting Summer Programming Assistant (Student Position) Under the general supervision of and reporting to the Public Programming and Education Coordinators, the Summer Programming Assistant (student position) is responsible for the interpretation of the heritage village and the delivery of public programs, special events, timed-activities, and guided...

  • Program Assistant, Summer Leadership Program

    6 days ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Program Assistant

    1 month ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Basic Needs Program Assistant

    1 month ago

    London, Canada LUSO COMMUNITY SERVICES Full time

    LUSO Community Services is a neighbourhood resource centre dedicated to promoting inclusiveness, well-being and prosperity in the London community. We provide programs and services in the London community for children, youth, families, and seniors of culturally diverse and ethnic backgrounds. **BASIC NEEDS PROGRAM ASSISTANT** - **Monday: 9:00am-3:30pm**: -...

  • Program Assistant Ii

    4 weeks ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Program Assistant

    1 month ago

    London, Canada London Cross Cultural Learner Centre Full time

    The Cross-Cultural Learner Centre (CCLC) is a non-profit organization, located in London, Ontario, that provides settlement services for newcomers to Canada. We are currently looking for a full-time, temporary **Program Assistant** to join our Language Assessment and Referral Services (LARS) team. This role assists the team with performing a wide variety of...

  • Program Assistant

    1 month ago

    London, Canada London Cross Cultural Learner Centre Full time

    The Cross-Cultural Learner Centre (CCLC) is a non-profit organization, located in London, Ontario, that provides settlement services for newcomers to Canada. We are currently looking for a full-time, permanent **Program Assistant** to join our Language Assessment and Referral Services (LARS) team. The CCLC is a great place to work and make a difference....

  • Program Assistant Ii

    6 days ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Ft Program Assistant

    4 days ago

    London, Canada St. Leonards Community Services Full time

    SLCS is currently seeking a full-time Program Assistant for Project Home, a Housing First Program. As a member of this interdisciplinary team, you will provide administrative support to ensure the efficient operation of the program and physical location. This role provides direct support to the Program Manager and Team Leads to maintain an efficient,...

  • Administrative Assistant Ii

    4 weeks ago

    London, Canada Victoria Hospital Full time

    **Posting Period**: Open: February 6th, 2024 Deadline: February 12th, 2024 Non-Union **Department Name**: **Health Equity, Inclusion & Accessibility** Reporting to the Coordinator, Administrative Services, the Administrative Assistant II - Program provides administrative support to the Director of the program, as well as is accountable for the...

  • Administrative Assistant Ii

    1 month ago

    London, Canada University Hospital Full time

    **Posting Period**: Open: March 2, 2024 Deadline: March 15, 2024 Non-Union **Department Name**: **Physician Executive, Dentistry** Reporting to the Director, Medical Affairs, the Administrative Assistant II - Program provides administrative support to Dr. Shimizu, Physician Executive, Dentistry, as well as is accountable for the coordination of a range...

  • Genetics Assistant

    4 weeks ago

    London, Canada Victoria Hospital Full time

    **Posting Period**: Open: August 22, 2023 Deadline: August 28, 2023 Non-Union **Department Name**: Regional Genetic Program Reporting to Coordinator, Medical Genetics, Women’s Program and under the close supervision and guidance of the Clinical Geneticists and Genetic Counsellor’s, the Genetic Assistant is responsible for assisting with the...

  • Teaching Assistant Training Program Instructor

    3 days ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...