Administrative Assistant
4 months ago
**Must be available for full-time Monday - Friday 8:30am - 5pm
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
- Schedules meetings
- Plans events
- Completes management expense reports
- Responds to inquiries in writing and or verbally
- Pulls monthly reports
- Enters contract details into information system and maintains other related documents
- Processes annual funeral home and cemetery license renewals
- Codes and scans invoices
- Processes accounts payable and other accounting support transactions
- Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
- Files and maintains customer information
- Maintains office and facility supplies as well as fax machines, copiers and network printers
- Prepares daily schedules
- Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
- Trains others on policies, procedures and new company initiatives
- Maintains a friendly attitude offering assistance and guidance to all persons entering the location
- Controls of receipt and deposit of cash payments and bank deposits
- Assists in preparing and/or overseeing funeral related forms
- Services customers by interacting with families in a professional and compassionate manner by providing beverages and other amenities for families as needed.
**MINIMUM REQUIREMENTS**
**Experience**
- 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
- Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
- Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
- Ability to handle confidential and sensitive information with discretion
- Effective communication skills, both orally and in writing
- High level of compassion and integrity
- Ability to follow instructions and work with mínimal supervision
**Pay**
- $20 - $24.85/hr
**Job Types**: Full-time, Permanent
Pay: $20.00-$25.00 per hour
Expected hours: 40 per week
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
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