Administrative Support Coordinator

6 months ago

Winnipeg, Canada Air Canada Full time

**Description**

**Location**: Winnipeg, MB, Canada (Onsite)
**Starting Salary**: $16.73/hour
**Branch**:Maintenance
**Category**: Unionized (IAMAW - Clerical)

**Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.**

**Basic Function**:

- Perform operational and/or administrative duties of a complex nature requiring initiative and judgment.

**Tasks / Responsibilities**:

- Create tables, graphs and prepare spreadsheets.
- Sort and merge documents, reports, etc.
- Research data and prepare reports
- Edit and proofread
- Work under pressure
- Prepare, maintain, validate, input, and update data/files, records, documents, manuals, etc.
- Receive, index and revise manuals or data
- Prepare correspondence
- Receive and direct all incoming calls
- Provide assistance for outgoing calls, e.g. directory assistance, calling card
- Refer external customers to appropriate areas, e.g. departments, employees
- Assist other employees in the department
- Arrange ground transportation for internal/external customers, e.g. taxis
- Arrange travel and appointments
- Liaise with internal/external customers
- Research, resolve, and respond to internal/external customer issues and queries, verbally and/or in writing
- Work with mínimal or no supervision
- Prepare third party billings
- Handle cash/cheques and related documentation
- Verify and process invoices, claims and/or expenses
- Coordinate and make necessary arrangements for presentations, seminars, training sessions, interviews, etc.
- Build, update and maintain schedules and staff rosters
- Organize and prioritize workload to meet deadlines
- Comply with Government Regulations, Company Policies, Collective Agreement and procedures
- Administer Collective Agreements
- Control distribution and maintain Company and technical publications
- Maintain a high level of accuracy
- Operate specific department/Company software programs
- Develop and maintain schedules
- Maintain confidentiality at all times
- Maintain and develop accurate maintenance and/or technical records
- Audit records
- Monitor equalization of overtime
- May be required to perform other related duties which do not affect the nature of the job

Task allocation may vary from one department to another

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator Level.

**Your benefits**

As one of the leading employers in Canada, we like to ensure our employees are well rewarded with a range of benefits including:

- Air Canada staff love to travel and we have one of the most generous employee travel programs in the industry. You will be eligible for travel privileges for yourself and other eligible persons once you've completed twenty-eight (28) weeks of service.
- We value your wellbeing which is why we offer a wide variety of benefit plans, including health and dental, for you and your family.
- Training and development tools to help unlock your full potential.

**Qualifications**

**Education**:

- High School graduation

**Skills / Knowledge**:

- Good interpersonal skills
- Good communication skills, both written and verbal
- Proficiency in spelling, punctuation and grammar
- Knowledge of aircraft terminology
- Aptitude for math
- Aptitude for accuracy and detail

**Experience**:

- Minimum 2 years office experience

**Specific Requirements**:

- Some positions may require lifting and climbing
- Some positions require licenses, e.g. Driver's, MOT, AVOP etc
- Some positions may require shift work and/or work staggered starting and stopping times
- Some positions may be exposed to weather conditions

**Linguistic Requirements**:
**Diversity and Inclusion**:
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees' unique contributions to our company's success.

  • Operations Coordinator

    1 month ago

    Winnipeg, Manitoba, Canada Randstad Full time

    We are seeking an experienced Operations Coordinator to provide administrative support to our team. The ideal candidate will have top-notch organizational skills and be an enthusiastic team player who is ready to take their career to the next level.Job Description:The Operations Coordinator serves as a first point of contact for customers and clients. A love...

  • Operations Administrative Support Coordinator

    7 months ago

    Winnipeg, Canada Bootlegger + Warehouse One Full time

    **OPERATIONS ADMINISTRATIVE SUPPORT COORDINATOR** Bootlegger and Warehouse One are looking for an Operations Administrative Support Coordinator, to provide day-to-day administrative support for our service office and store operations teams. The Operations Administrative Support Coordinator is responsible for collaborating on and administering daily...

  • Administrative Support Coordinator for Internal Medicine

    4 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    Winnipeg Regional Health Authority is seeking a highly skilled Administrative Secretary to provide support for the Department of Internal Medicine.Job SummaryThe successful candidate will be responsible for providing secretarial and administrative support, including typing correspondence, establishing office systems, and coordinating meetings.The ideal...

  • Administrative Coordinator

    7 months ago

    Winnipeg, Canada Bruce Oake Recovery Centre Full time

    **The Opportunity** The Bruce Oake Recovery Centre is a new 50 bed residential treatment centre and recovery service opening later this year. The Bruce Oake recovery team will offer evidence based full-continuum programs and services led by highly qualified staff. As construction continues, we are now recruiting for the role of Administrative Coordinator....

  • Administrative Coordinator

    6 months ago

    Winnipeg, Canada Agrologists Manitoba Full time

    Under the direction of the Executive Director/Registrar, this position presents the opportunity to provide direct support for administrative, registration and financial duties at Agrologists Manitoba. The Administrative Coordinator will possess strong organizational skills, demonstrated ability to use computer systems and the ability to work...

  • Administrative Coordinator

    3 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Shared Health in Winnipeg. As a key member of our team, you will be responsible for providing administrative support to our supervisors and ensuring that all work is completed within established timeframes.ResponsibilitiesOrganizing and prioritizing independently,...

  • Intensive Home Supports Supervisor

    2 months ago

    Winnipeg, Canada Turning Leaf Support Services Full time

    **ABOUT US** Turning Leaf is a non-profit, charitable organization that provides person-centered, crisis and treatment services to low and high-risk vulnerable and marginalized individuals living with mental illness and intellectual challenge in our community. Turning Leaf’s support is customized to every individual’s needs and risk level. We offer...

  • Intensive Home Supports Supervisor

    7 months ago

    Winnipeg, Canada Turning Leaf Support Services Full time

    **ABOUT US** Turning Leaf is a non-profit, charitable organization that provides person-centered, crisis and treatment services to low and high-risk vulnerable and marginalized individuals living with mental illness and intellectual challenge in our community. Turning Leaf’s support is customized to every individual’s needs and risk level. We offer...

  • Administrative Coordinator

    6 months ago

    Winnipeg, Canada Toba Sportswear Full time

    **Toba Sportswear** Administrative Coordinator Employment Opportunity **Come join our Team!** Are you a multitasker who loves variety and excels at staying organized? We're on the lookout for an energetic and detail-oriented Administrative Coordinator to join our team! In this role, you'll juggle a bit of everything - from data entry and invoicing to...

  • Ihs Administrative Assistant

    1 month ago

    Winnipeg, Canada Turning Leaf Support Services Full time

    **ABOUT US** Turning Leaf is a non-profit, charitable organization that provides person-centered, crisis and treatment services to low and high-risk vulnerable and marginalized individuals living with mental illness and intellectual challenge in our community. - **We are proud to be recognized as one of Manitoba’s Top Employers of 2024. This honour...

  • Administrative Coordinator

    3 months ago

    Winnipeg, Canada Manitoba Métis Federation Full time

    **INFINITY WOMEN SECRETARIAT** *** **ADMINISTRATIVE COORDINATOR** **August 2, 2024** **Posting #24-15-012** The Infinity Women Secretariat (IWS) is a non-profit organization that connects Red River Métis women, girls, 2sLGBTQ+ individuals throughout the Province of Manitoba and beyond, with a mandate to promote, empower, and enhance their well-being....

  • Program Administrative Coordinator

    7 months ago

    Winnipeg, Canada Clan Mothers Turtle Lodge Inc Full time

    Committed to Clan Mothers Turtle Lodge’s strategic vision and values for its Healing Village (CMHV), the **Program Administration Coordinator** (referred to as the “PAC”) will report to Clan Mothers Program Director, be well organized, detail-oriented, possess excellent communication skills, thrive in a teamwork environment, can work under mínimal...

  • Administrative Coordinator

    6 months ago

    Winnipeg, Canada The Winnipeg Foundation Full time

    The Winnipeg Foundation is **For Good. Forever.** We help people give back to our shared community by connecting generous donors with Causes they care about **For Good.** We are an endowment-based public foundation, so gifts are pooled and invested, and the annual earnings are distributed back to the community **Forever.** Formed in 1921, we are proud to be...

  • Administrative / Financial Coordinator

    4 months ago

    Winnipeg, Canada Agrologists Manitoba Full time

    Under the direction of the Executive Director/Registrar, this position presents the opportunity to provide direct support for administrative, registration and financial duties at Agrologists Manitoba. The Administrative Coordinator will possess strong organizational skills, demonstrated ability to use computer systems and the ability to work...

  • Executive Support Coordinator

    2 weeks ago

    Winnipeg, Manitoba, Canada Randstad Full time

    We are partnering with some of Winnipeg's top companies to find experienced and proactive Administrative Assistants for permanent positions.About the RoleAs an integral part of an organization, Administrative Assistants play a crucial role in supporting daily operations by handling important tasks, including record management, communication, and...

  • Administrative Operations Coordinator

    4 weeks ago

    Winnipeg, Manitoba, Canada RJ HAULERS LTD] Full time

    We are RJ HAULERS LTD looking for an Administrative Operations Coordinator to join our team. This is a salaried position with a competitive salary of £25,000 per year.About the JobThis role involves providing administrative support to our operations team, ensuring seamless day-to-day functioning of our business.Key responsibilities include:Providing...

  • Executive Administrative Coordinator

    4 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    At the Winnipeg Regional Health Authority, we lead the planning and coordination of patient-centered clinical and preventive health services across Manitoba. As a Shared Health organization, we deliver some province-wide health services and support centralized administrative and business functions for Manitoba health organizations.Job OverviewWe are seeking...

  • Administrative Support Assistant

    6 months ago

    Winnipeg, Canada University Medical Group Full time

    **Representative Duties** **MAIN FUNCTION OF POSITION**: Under the general direction of the Manager, Section Operations, the incumbent is responsible for the effective and efficient provision of administrative support for assigned Geographical Full Time Physicians and faculty section members, within the Department of Internal Medicine. Key Responsibilities...

  • Administrative Support Assistant

    4 months ago

    Winnipeg, Canada University Medical Group Full time

    **Representative Duties** **MAIN FUNCTION OF POSITION**: Under the general direction of the Manager, Section Operations, the incumbent is responsible for the effective and efficient provision of administrative support for assigned Geographical Full Time Physicians and faculty section members, within the Department of Internal Medicine. Key Responsibilities...

  • Program Administrative Support

    3 months ago

    Winnipeg, Canada West Central Women's Resource Centre Full time

    Employment Opportunity: Program Administrative Support and Volunteer Coordinator If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please contact us and we will work with you to meet your needs. Position Summary: The Program Administrative...