Administrative Coordinator

7 months ago

Winnipeg, Canada Bruce Oake Recovery Centre Full time

**The Opportunity**

The Bruce Oake Recovery Centre is a new 50 bed residential treatment centre and recovery service opening later this year. The Bruce Oake recovery team will offer evidence based full-continuum programs and services led by highly qualified staff. As construction continues, we are now recruiting for the role of Administrative Coordinator. This is an opportunity to make a significant impact and support successful life transformations of individuals and families experiencing substance use challenges and addiction.

The **Administrative Coordinator** will report to the Manager of Executive Operations and work closely with the executive leadership team providing support for the entire organization. The Administrative Coordinator will support programs, operations, communication, administrative and organizational functions with speed, accuracy, discretion, and clarity. Tasks include liaising with the the executive leadership team, managers, and all staff, providing general administrative support, social media/website support, coordinating in-person and virtual meetings using diverse platforms, as well as other activities that advance the mission of the organization.

**Responsibilities include but are not limited to**:

- Provide administrative and operational support to the Manager of Executive Operations and executive leadership team._
- Assist in the preparation and implementation of policies, procedures, and guidelines.
- Assist leadership in the preparation of meeting documents and presentations.
- Coordination of facility tours and associated stakeholder events and communication
- Serve as the liaison between the executive and Board/Committee members, facilitate communication, plans events, distributes information, drafts agendas and schedules meetings.
- Coordinate virtual and in person meetings including preparing agendas, recording and distributing minutes, meeting logistics; attending meetings as required.
- Support coordination of events and travel arrangements as necessary
- Manage and triage multiple forms of communications between the community and the organization _
- Help maintain community relationships, attend and/or participate in community meetings
- Support creation and execution of social media, website, video and other digital communication
- Collect and summarize information to assist leadership in making important organizational decisions_
- Attend Bruce Oake resident celebrations and recovery events as necessary_

**Qualifications/Experience**

A relevant post-secondary degree/diploma and five years experience, or an equivalent combination of education and related experience.

Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.

Professional written and communication skills with proven ability to communicate effectively with staff, funders, government, volunteers, and other partners.

Exceptional skills in MS Office Suite.

Superior organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent recall and attention to detail.

Experience in scheduling virtual meetings

Experience in supporting Accounts Payables and Accounts Receivables

Experience in credit card reconciliations

Experience in basic reporting and evaluations

Familiarity with the role and responsibilities of charitable organizations and experience working with a not-for-profit.

Interest in the work of not-for-profit organizations and, in particular, supporting those struggling with addiction and mental illness to achieve long term recovery.

The Bruce Oake Recovery Centre offers competitive compensation commensurate with experience.

Schedule:

- 8 hour shift

**Education**:

- Secondary School (preferred)

**Experience**:

- Direct: 1 year (preferred)

Work Location: In person

  • Administrative Coordinator

    6 months ago

    Winnipeg, Canada Toba Sportswear Full time

    **Toba Sportswear** Administrative Coordinator Employment Opportunity **Come join our Team!** Are you a multitasker who loves variety and excels at staying organized? We're on the lookout for an energetic and detail-oriented Administrative Coordinator to join our team! In this role, you'll juggle a bit of everything - from data entry and invoicing to...

  • Administrative Coordinator

    6 months ago

    Winnipeg, Canada Agrologists Manitoba Full time

    Under the direction of the Executive Director/Registrar, this position presents the opportunity to provide direct support for administrative, registration and financial duties at Agrologists Manitoba. The Administrative Coordinator will possess strong organizational skills, demonstrated ability to use computer systems and the ability to work...

  • Administrative Coordinator

    3 months ago

    Winnipeg, Canada Manitoba Métis Federation Full time

    **INFINITY WOMEN SECRETARIAT** *** **ADMINISTRATIVE COORDINATOR** **August 2, 2024** **Posting #24-15-012** The Infinity Women Secretariat (IWS) is a non-profit organization that connects Red River Métis women, girls, 2sLGBTQ+ individuals throughout the Province of Manitoba and beyond, with a mandate to promote, empower, and enhance their well-being....

  • Administrative Coordinator

    3 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Shared Health in Winnipeg. As a key member of our team, you will be responsible for providing administrative support to our supervisors and ensuring that all work is completed within established timeframes.ResponsibilitiesOrganizing and prioritizing independently,...

  • Administrative Coordinator

    2 months ago

    Winnipeg, Canada Olympic Building Centre Full time

    Do you take pride in your exceptional organizational skills? Do you thrive in a fast-paced environment, and have a friendly and welcoming personality? If this sounds like you. We’re Hiring! The Olympic Building Centre is currently seeking a new member to join our dynamic team as our Administrative Coordinator. **The Company** The Olympic Building...

  • Program Administrative Coordinator

    7 months ago

    Winnipeg, Canada Clan Mothers Turtle Lodge Inc Full time

    Committed to Clan Mothers Turtle Lodge’s strategic vision and values for its Healing Village (CMHV), the **Program Administration Coordinator** (referred to as the “PAC”) will report to Clan Mothers Program Director, be well organized, detail-oriented, possess excellent communication skills, thrive in a teamwork environment, can work under mínimal...

  • Administrative Coordinator

    6 months ago

    Winnipeg, Canada The Winnipeg Foundation Full time

    The Winnipeg Foundation is **For Good. Forever.** We help people give back to our shared community by connecting generous donors with Causes they care about **For Good.** We are an endowment-based public foundation, so gifts are pooled and invested, and the annual earnings are distributed back to the community **Forever.** Formed in 1921, we are proud to be...

  • Office Administrator/coordinator

    6 months ago

    Winnipeg, Canada ADVANCED LEVEL ROOFING Full time

    Job Overview: Position Overview: As our Office Administrator, you will play a crucial role in ensuring the smooth functioning of our office environment. Your responsibilities will include assisting the sales team and project coordinators, maintaining a clean and tidy office space, managing inventory of merchandise and office supplies, and coordinating...

  • Administrative Operations Coordinator

    3 weeks ago

    Winnipeg, Manitoba, Canada BHULLAR & SONS INVESTMENT LTD Full time

    Company Overview:BHULLAR & SONS INVESTMENT LTD is a dynamic organization seeking an experienced Administrative Operations Coordinator to join our team.About the Role:We are looking for a highly organized and detail-oriented individual to assist in the administration of our office. The successful candidate will be responsible for reviewing and evaluating new...

  • Administrative / Financial Coordinator

    4 months ago

    Winnipeg, Canada Agrologists Manitoba Full time

    Under the direction of the Executive Director/Registrar, this position presents the opportunity to provide direct support for administrative, registration and financial duties at Agrologists Manitoba. The Administrative Coordinator will possess strong organizational skills, demonstrated ability to use computer systems and the ability to work...

  • Cultural Programming Administrative Coordinator

    6 hours ago

    Winnipeg, Canada Louis Riel Institute Full time

    As an affiliate of the Manitoba Métis Federation, the Louis Riel Institute (LRI) is responsible to the Métis people of Manitoba to provide programs, resources and services related to education and culture. The Louis Riel Institute seeks to fill one Full-time, Cultural Programming Administrative Coordinator position located in Winnipeg, MB. **Cultural...

  • Administrative Operations Coordinator

    4 weeks ago

    Winnipeg, Manitoba, Canada RJ HAULERS LTD] Full time

    We are RJ HAULERS LTD looking for an Administrative Operations Coordinator to join our team. This is a salaried position with a competitive salary of £25,000 per year.About the JobThis role involves providing administrative support to our operations team, ensuring seamless day-to-day functioning of our business.Key responsibilities include:Providing...

  • Executive Administrative Coordinator

    4 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    At the Winnipeg Regional Health Authority, we lead the planning and coordination of patient-centered clinical and preventive health services across Manitoba. As a Shared Health organization, we deliver some province-wide health services and support centralized administrative and business functions for Manitoba health organizations.Job OverviewWe are seeking...

  • Administration Coordinator

    7 months ago

    Winnipeg, Canada Cascades Full time

    **Welcome home!** At Cascades, **Sustainable Development** means** Respecting the True Nature** of our 10,000 talents. We put you first: - Flexible work environment - Group insurance & retirement plan with company contributions - Profit sharing plan _(paid out not once, but twice per year!)_ - Employee assistance program - Extraflex benefits program...

  • Administrative Coordinator

    3 months ago

    Winnipeg, Canada Canada Life Assurance Company Full time

    Administrative Coordinator **Description: - Permanent Full Time- The administrative coordinator role is responsible for the day to day operations of the Head Office Medical Consulting team including referral workflow management, data entry of referral details, invoicing, and holding the medical consultants accountable to completing work within service...

  • Administrative Coordinator

    2 months ago

    Winnipeg, Canada Winnipeg Boldness Project Full time

    The Winnipeg Boldness Project is a research and development project working alongside the North End community to improve outcomes for young children in Point Douglas. As the Administrative Coordinator, you possess the following core competencies: - Organizational & Administrative Adeptness - Project & Task Management - Financial Record Keeping -...

  • Administrative Coordinator

    2 days ago

    Winnipeg, Canada McCain Foods Limited Full time

    **Position Title:Administrative Coordinator** **Position Type**: Regular - Full-Time **Requisition ID**: 17218 **Grade**: **Company**: **About** Winnipeg, MB Full-time **Job Resposibilities** - Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional...

  • Operations Coordinator

    1 month ago

    Winnipeg, Manitoba, Canada Randstad Full time

    We are seeking an experienced Operations Coordinator to provide administrative support to our team. The ideal candidate will have top-notch organizational skills and be an enthusiastic team player who is ready to take their career to the next level.Job Description:The Operations Coordinator serves as a first point of contact for customers and clients. A love...

  • Administrative Coordinator

    1 month ago

    Winnipeg, Canada Insight Service Solutions Inc Full time

    **Benefits**: - Competitive salary - Training & development - Wellness resources **Do you love connecting with customers and helping a business run like a well oiled machine?** **Position Title: Administrative Coordinator** Do you thrive at being the first contact for customers? Building rapport and discovering their needs? Can you focus on the...

  • Administrative Project Coordinator

    2 days ago

    Winnipeg, Canada Palliser Furniture Ltd. Full time

    Who Are We? Founded in 1944 by A.A. DeFehr in Winnipeg, Palliser has grown into one of North America’s leading furniture manufacturers. We value our clients, our communities, our natural environment and providing the best customer experience possible. At Palliser, we produce quality and demand excellence. What Would You Do? Palliser Furniture Ltd. is...