Administrative Coordinator

6 months ago

Winnipeg, Canada Bruce Oake Recovery Centre Full time

**The Opportunity**

The Bruce Oake Recovery Centre is a new 50 bed residential treatment centre and recovery service opening later this year. The Bruce Oake recovery team will offer evidence based full-continuum programs and services led by highly qualified staff. As construction continues, we are now recruiting for the role of Administrative Coordinator. This is an opportunity to make a significant impact and support successful life transformations of individuals and families experiencing substance use challenges and addiction.

The **Administrative Coordinator** will report to the Manager of Executive Operations and work closely with the executive leadership team providing support for the entire organization. The Administrative Coordinator will support programs, operations, communication, administrative and organizational functions with speed, accuracy, discretion, and clarity. Tasks include liaising with the the executive leadership team, managers, and all staff, providing general administrative support, social media/website support, coordinating in-person and virtual meetings using diverse platforms, as well as other activities that advance the mission of the organization.

**Responsibilities include but are not limited to**:

- Provide administrative and operational support to the Manager of Executive Operations and executive leadership team._
- Assist in the preparation and implementation of policies, procedures, and guidelines.
- Assist leadership in the preparation of meeting documents and presentations.
- Coordination of facility tours and associated stakeholder events and communication
- Serve as the liaison between the executive and Board/Committee members, facilitate communication, plans events, distributes information, drafts agendas and schedules meetings.
- Coordinate virtual and in person meetings including preparing agendas, recording and distributing minutes, meeting logistics; attending meetings as required.
- Support coordination of events and travel arrangements as necessary
- Manage and triage multiple forms of communications between the community and the organization _
- Help maintain community relationships, attend and/or participate in community meetings
- Support creation and execution of social media, website, video and other digital communication
- Collect and summarize information to assist leadership in making important organizational decisions_
- Attend Bruce Oake resident celebrations and recovery events as necessary_

**Qualifications/Experience**

A relevant post-secondary degree/diploma and five years experience, or an equivalent combination of education and related experience.

Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.

Professional written and communication skills with proven ability to communicate effectively with staff, funders, government, volunteers, and other partners.

Exceptional skills in MS Office Suite.

Superior organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent recall and attention to detail.

Experience in scheduling virtual meetings

Experience in supporting Accounts Payables and Accounts Receivables

Experience in credit card reconciliations

Experience in basic reporting and evaluations

Familiarity with the role and responsibilities of charitable organizations and experience working with a not-for-profit.

Interest in the work of not-for-profit organizations and, in particular, supporting those struggling with addiction and mental illness to achieve long term recovery.

The Bruce Oake Recovery Centre offers competitive compensation commensurate with experience.

Schedule:

- 8 hour shift

**Education**:

- Secondary School (preferred)

**Experience**:

- Direct: 1 year (preferred)

Work Location: In person

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