Ihs Administrative Assistant

5 days ago

Winnipeg, Canada Turning Leaf Support Services Full time

**ABOUT US**

Turning Leaf is a non-profit, charitable organization that provides person-centered, crisis and treatment services to low and high-risk vulnerable and marginalized individuals living with mental illness and intellectual challenge in our community.
- **We are proud to be recognized as one of Manitoba’s Top Employers of 2024. This honour distinguishes Turning Leaf as a leader in our industry, and as one of the top places to work in the province.**_

Turning Leaf’s support is customized to every individual’s needs and risk level. We offer crisis-intervention and treatment services, community support, day program services, residential support (including emergency housing, 24-hour homes, cluster housing, and home share), a harm reduction program, clinical services, indigenous services and more.

**WHO WE SUPPORT**

The participants of our programs are often deeply impacted by their circumstances which can become barriers to living safely and independently in the community. Trauma, homelessness, poverty, addictions, discrimination, sexual exploitation, societal stigmas, and lack of access to resources are some of the barriers our participants face every day.

**MAKE AN IMPACT**

Being a part of the Turning Leaf team means you will have the opportunity to make a direct and positive impact on people’s lives every day. The work is challenging in all the best ways and deeply rewarding. Many of our employees say they have found their life’s purpose while working here.

Turning Leaf provides ongoing, meaningful training to ensure we remain an industry leader and that our employees have the skills and confidence to be successful in their careers. We are an organization that pledges to uphold a workplace culture of diversity, equity, inclusion compassion, and respect.
- **New Hire Incentive Program: Full/Part-Time new hires will receive a $200 bonus after six months of employment**_

**JOB SUMMARY**

Reporting to the Director of Intensive Home Supports, the IHS Administrative Assistant will respond to various requests from staff throughout the organization, including, but not limited to, the Office Manager, Human Resources, Intake Manager, Senior Manager of Service Enhancement, Senior IHS Clinical Support Case Managers, IHS Clinical Support Case Managers, and the Director of Intensive Home Supports. Their role is to ensure the efficient day-to-day operations of the IHS Program.

The IHS Administrative Assistant will ensure that all functions comply with existing organizational policies (e.g., financial policies) and will be responsible for rotating after-hours emergency coverage for Turning Leaf properties (generally one week on, one week off). The portfolio of assigned tasks may change based on departmental needs.

**ESSENTIAL REQUIREMENTS**
- Cover letter and updated resume
- 18 years of age or older
- Clear Criminal Record Check with Vulnerable Sector Check and Adult Abuse (no older than six months)
- Child Abuse Registry Checks (no older than three months)
- Minimum two years related work experience
- Valid First Aid/CPR
- Drivers license with access to a reliable vehicle
- Completion of a Post-Secondary Education in Human Services (Certificate, Diploma or Degree) is considered an asset
- Heart for those struggling with intellectual and mental health challenges
- Three employment references

**QUALITIES AND QUALIFICATIONS**
- Excellent oral and written communication skills
- Excellent time management skills
- Excellent organizational and troubleshooting skills, with a strong attention to detail
- Self-starter and proactive approach in resolving problems and issues
- Ability to read, analyze and interpret general information and data
- Consistency with processes and daily tasks
- Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness
- Ability to develop a personal work schedule, set goals, create / implement action plans and monitor progress towards goals
- Ability to effectively present information in a clear manner, demonstrate procedures and respond to questions and adapt to stressful situations
- Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

**SUMMARY OF JOB DUTIES AND RESPONSIBILITIES**

**New staff orientation**:

- New hire requirements

**Housing/Properties**:

- Actively participate in the process of securing and opening new IHS housing o Walkthroughs
- Inspections
- Service Installation
- Purchases
- Home/Office setups

**Maintain existing housing agreements**
- Complete tasks as assigned by the IHS Administrative Coordinator

**Maintain building/fire code/public health**
- Maintain a comprehensive awareness of all Building Code, Fire Code or Public Health measures which impact the IHS Division

**Utilities**
- Conduct meter readings when necessary and report to RAC.
- Repair and Maintenance of properties
- Maintain a comprehensive awareness of all IHS locations a

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