Administrative Assistant/receptionist
7 days ago
**Company Overview**
Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers.
Our battery recycling division was established based on the belief and vision that all consumer batteries need to be recycled responsibly and not discarded into municipal landfills, regardless of type.
Our focus has always been to find recycling solutions that are not only economical, but also solutions that are considered socially and environmentally sustainable. Our technology is forever evolving as we push ourselves to stay on pace with advances in battery manufacturing. Our Port Colborne facility was one of the first environmental companies to receive the ISO 14001 accreditation.
**Position Summary**
A great opportunity exists for an experienced Administrative Assistant & Receptionist to support our Environmental team to ensure our companies remain compliant with regulatory approval, permit requirements, systems management (internal scheduling, tracking, and reporting) and support the effective functioning of the Environmental Management System (EMS). You will be engaging with a variety of Departments and assisting them in meeting their administrative responsibilities, practices, and procedures.
**Primary Responsibilities**:
- Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory.
- Assisting customers with inquiries and providing excellent customer service.
- Prepare employee timecards
- Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices.
- Ordering of supplies when required.
- Arrange for maintenance and/or repair of all office equipment.
- Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
- Scheduling and coordinating meetings, interviews, events and other similar activities.
- Sending out and receiving mail and packages.
- Preparing business correspondence (using Microsoft office, word, excel, outlook).
- Sending faxes.
- Managing filing system and contents.
- Address all employees concerns in accordance with company policies and government regulations.
- Research and the identification of key data sources.
- Performing multifaceted general office support.
- Preparing meeting minutes, meeting notes and internal support materials.
- Sending and receiving forms for the company.
- Security of site, including visitor sign-in/sign out.
- Running errands, including stocking of employee lunch areas (coffee, water etc.).
- Answer telephones and record messages if applicable.
- Manage day to day operations as required.
- Create and manage purchase orders.
- Emergency Response Team Member and Health and Safety Committee secretary (if designated)
- Follow company environmental, health and safety procedures and actively participate in all company training, including internal and external training as required.
**Skills/Qualifications**:
- Attention to detail.
- Excellent customer service skills.
- Ability to organize tasks and prioritize workload.
- Ability to communicate effectively, verbally and written.
- Ability to work in a team as well as with little supervision.
- Professional and courteous manner when interacting with co-workers, safety staff, management and external parties.
- Ability to work in a safe manner, following company, provincial and federal health, safety and environmental standards and legislation.
- Ability to actively recognize problems and provide solutions.
- Time management.
- Interdepartmental coordination.
- Technical skills.
**How To Apply**
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Port Colborne, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person
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