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Administrative Assistant/receptionist

3 months ago

Port Coquitlam, Canada Vicostone Canada Inc. Full time

**Full time only**

VICOSTONE in Port Coquitlam, BC wants to add more team on board for full time, seasonal position.

Front Desk Receptionist/Sales Admin has essential supporting function to Outside Sale reps with products enquiries, samples requirements, invoicing and product freight preparation, follow -up account receivable status and invoices payment from customers, account payable invoices report.

Other duties of Sale Office Admin is to administer the working time of warehouse staffs, time reporting and checking on inventories, samples and filling of invoices/bills of lading

Summary of essential job functions
- Assist customers with lead time, freight estimates and expedite requests
- Review purchase orders for accuracy, enter information & sales order into company databases
- Meet walk-in customers in showroom
- Assist sales reps by taking overflow incoming calls from customers requesting pricing or technical information
- Make outgoing calls to customers as directed by sale reps and/or sales manager
- Send invoice and collect payment
- Prepare shipping documents
- Keep time of warehouse staffs and time reporting
- Update inventory, sale leads, payments status on Stone Profit Systems
- Report invoices in Account receivable/Account Payable
- Update and manage customer database
- **Fluently in English**

**Job Types**: Full-time, Permanent

**Salary**: From $20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

Supplemental pay types:

- Bonus pay
- Overtime pay

Application question(s):
**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative assistant: 2 years (preferred)

Shift availability:

- Day Shift (required)

Work Location: In person