Executive Assistant

3 months ago

Kitchener, Canada Your Neighbourhood Credit Union Full time

**Posting #**:24-54

**Location**:Corporate (Kitchener)

**Reports to**:CEO

**Job Type**:Regular Full-Time

**Job Grade**: 7

Are you a community-minded person that’s passionate about investing locally and giving back to your community? Do you like working with other awesome and like-minded people toward a common goal?

Here at Your Neighbourhood Credit Union (YNCU), we are all about putting our money where our mouth is and keeping our dollars local and investing back into our members, staff, and community; and we are looking for people like you to join our team.

**The Role**

The Executive Assistant provides executive-level administrative support to the Chief Executive Officer (CEO). This includes but is not limited to conducting research, handling information requests, preparing confidential correspondence, documents and reports, information/data management, and performing other administrative functions such as but not limited to arranging conference calls, minute-taking (including distribution and follow-up), making travel arrangements, and scheduling meetings. The Executive Assistant is tasked with handling, upholding and maintaining confidential information pertaining to YNCU’s operations and strategies.

**Duties and Responsibilities**:

- Provide administrative support to the CEO, anticipating needs and proactively delivering solutions.
- Evaluate and revise priorities and schedules while navigating conflicting deadlines in a fast-paced environment, demonstrating initiative, sound judgement, and decision-making.
- Secondarily, provide administrative support to members of the Chief Leadership Team (CLT) as directed.
- Respond to routine requests for information from internal and external stakeholders and as necessary by researching information to provide a response to specific requests
- Effectively manage the CEO’s calendar to ensure meetings are prioritized with internal and external participants, and coordinate travel and meeting arrangements.
- Ensure all meeting facilities are maintained and ready whether on-site or off-site including but not limited to presentation equipment, supplies, meeting materials, meals and coordination of presenters.
- Coordinate travel arrangements for staff (e.g. accommodations, car rentals, flights, etc.) as required to centrally achieve cost efficiencies
- Assist with special projects as required
- Establish and maintain electronic filing systems
- Abide by YNCU policies, procedures, standards, guidelines and practice
- Work safely in accordance with YNCU’s Health & Safety Policy, procedures, and the Occupational Health and Safety Act as amended from time to time
- Additional tasks as assigned, including support for special projects. Take initiative to seek opportunities that add value and enhance efficiency.

**Qualifications**:

- Post-secondary college diploma or university degree in business administration or a related program, or an equivalent combination of education (minimum Grade 12) and experience
- Minimum seven (7) years of previous experience in a senior administrative or executive support role
- Experience working in a financial institution or financial services business environment considered an asset
- Must have a valid Ontario driver’s license and reliable available vehicle
- Must be bondable

**Why work at YNCU?**

YNCU employees get to be a part of the growing credit union movement and help us get the word out on why banking locally is so important. We’re your friendly, helpful, and financially savvy neighbour who provides tailored financial services to our members, supports small businesses, creates local jobs, and gives back to causes that matter. Through our Good Neighbours Employee Volunteer Program and Monthly Staff Donation Draws, we even let you choose the causes we donate to and support. YNCU is recognized for the following:

- Certified Ontario Living Wage Employer
- B Corp Certified
- Flexible work arrangements once fully oriented
- Competitive Compensation, Incentive Programs and Benefits
- Remote/working from home hybrid option once fully oriented
- 37.5-hour work week
- 7% matching pension
- Benefits are 100% paid for by YNCU
- Employer under The Career Directory (2023): Canada’s Best Employers for Recent Graduates
- 2023 Canada's Healthy Workplace Month Great Employer Award
- Wellness Initiatives including our Employee and Family Assistance Program, premium membership for Calm, Consult+, and LIFT Virtual Fitness
- Training and Development Opportunities
- Community Sponsored Events Employee and paid Volunteer opportunities
- Opportunities to get involved with fun and meaningful committees
- Free banking account
- Discounted Employee Rates

YNCU strives to be a diverse workplace reflective of the communities that we live in. We are committed to a diverse workforce and invite everyone to apply. YNCU makes hiring decisions solely on qualifications, merit, and business needs at the time.

YNCU is an equal opportunity employe

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