Executive Assistant

2 months ago

Kitchener, Canada VCT Group Full time

Position**:Executive Assistant**
Location: Kitchener, ON
Compensation: $60k - 70k Annual Starting Salary, depending on experience and qualifications.
Additional Benefits: Company bonus program, competitive health benefits plan, RRSP

matching, generous vacation allowance, and staff discounts for solar and EV charging
systems.

At VCT Group we help our customers meet their sustainability and investment goals. We have built over 300 **Solar**
**Projects** and have a robust pipeline of work for 2024 and beyond. We pride ourselves on having a supportive,
diverse, and positive company culture.

Our latest endeavours push the limits to rethink underutilized spaces, such as our in house designed **Solar Canopy**
structures, to drive electrification with modern **EV Charging** solutions, and to work closely with industry-leading
developers to build out the future of how we generate, use and store electricity.

We are also the founders of a community-based energy investment vehicle. The **CED Co-op** allows investors to take
part in building solutions that combat climate change. The Co-op has over 800 members and has deployed over $45
million into renewable energy projects. We are proud that CED Co-op is the first co-operative in Canada to become a
public corporation, enabling investments in the Co-op to be held in registered investment accounts.

VCT Group is seeking a motivated, hands-on Executive Assistant to join our team and help us build amazing projects.
Through your work, we will meaningfully connect with the clients of VCT and CED Co-op and ensure internal
efficiency is achieved in order to deliver customer value. You will be able to directly leverage your prioritization skills,
creative problem-solving abilities, and organizational talents to enhance VCT’s execution.

This position involves working out of our Kitchener office under the direction of the President, and in collaboration
with the Senior Management Team.

Our culture is very supportive and highly collaborative. We’re looking for team players who want to learn the
renewable energy industry and grow with our company. If you have a passion for making positive change a reality
and want to help build a brighter future together with us, we want to talk with you
- Client Engagement: Act as the first point of contact for inbound client interactions, balancing efficient

customer support and advocacy.
- Calendar and Schedule Management: Organize meetings, appointments, and events, while managing

scheduling conflicts.

executive.
- Meeting and Presentation Support: Prepare agendas, documents, reports, presentations, take minutes, and

track action items for meetings.
- Project and Program Management Support: Assist in project planning, execution, and monitoring, and

coordinate organization-wide programs like workshops and special projects.
- Communication Liaison: Serve as the main point of contact between the executive, team members, and

external stakeholders to ensure effective communication.
- Business Process Optimization: Analyze and assess internal systems and procedures to enhance efficiency

and recommend improvements.
- Onboarding and Administrative Support: Onboard new team members, handle introductions, arrange

training, and provide general administrative support to the management team.

5 Forwell Rd. - Unit #3, Kitchener, Ontario, N2B 1W3
- Personal and Office Management: Handle personal tasks, manage the executive’s personal schedule, and

oversee daily office operations.
- Post secondary diploma or university degree (business, communications or related program preferred)
- 5+ years experience in EA, customer relations and/or office administrative roles
- Strong knowledge of office procedures and practices.
- Able to contribute to a positive, collaborative, and diverse workplace culture. VCT is committed to a culture

of mutual respect and support; and to providing a safe space for all employees and visitors.
- Strong Problem Solving and Analytical Skills: Ability to research, analyze, and address complex issues

effectively.
- Accountability and Integrity: Demonstrates dependability, ethical behavior, and personal responsibility in all

tasks.
- Effective Time Management and Organization: Skilled in prioritizing tasks, managing time efficiently, and

planning to meet deadlines.
- Excellent Communication and Interpersonal Skills: Proficient in mediating, negotiating, and consulting with

others, while ensuring clear and effective communication.
- Quality and Detail Orientation: Maintains a focus on delivering high-quality work with attention to detail and

adherence to rules and regulations.
- Adaptability and Stress Management: Handles high-pressure situations with energy and composure,

maintaining productivity and professionalism.
- You enjoy catching up on the latest readings in communications and behavioral science (Ariely, Gladwell,

Godin, Heath, Pink )
- You enjoy learning and are excited at the opportunity to develop a de

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