Executive Assistant

6 months ago

KitchenerWaterloo, Canada Mayk Ideas Full time

Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors.

**What you bring**

Your years of experience as an Executive Assistant required you to provide high-level support to C-level executives in high growth companies. You have exceptional organizational skills, attention to detail, and the ability to multi-task effectively. Your proven success in senior executive support roles means you are well equipped to assume responsibility for a range of administrative and operational duties, including office management, and project coordination.

**What you’ll do**

Calendar Management: Manage and maintain the executives’ calendars, including scheduling appointments, meetings, and travel arrangements.

Report and Present: Prepare reports, presentations, and other documents for executive review.

Office Management: Manage office operations, including overseeing administrative staff, ordering supplies, and ensuring the office is running smoothly.

Ad hoc Assistance: Handle personal tasks and errands for the executive, including coordinating household staff, managing personal finances, and running personal errands.

Special Projects: Coordinate and oversee special projects and events as assigned by the executive.

Maintain Confidentiality: Maintain strict confidentiality and discretion in all matters.

**What you’ve got**
- Post-secondary degree in Business Administration, Communications, or related field preferred.
- Minimum of 5 years of experience as an Executive Assistant, Operations Assistant/Associate/Manager, or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Proficiency with Microsoft Office Suite and other relevant software.
- Experience with managing office operations, including office supplies and vendor management.
- Ability to handle confidential and sensitive information with discretion.
- Ability to work independently and as part of a team.
- Positive attitude and willingness to take on new challenges.
- Valid driver's license and reliable transportation.

**Let’s Get this Started**

Please submit a cover letter, copy of your resume and/or a short video pitch. The link to your video (approx. 1-5 min) should be included in your resume or cover letter.

Why are you the right person for the role? In cover letter and/or video this is what we are expecting:

- Two or three sentence summary about your academic and/or professional background.
- Tell us about a special project you worked on and what your biggest accomplishment was.

Please remember to submit your resume, link to your video pitch, and include answers to the questions above. There is no word limit for your letter, but we would prefer that you limit your answers to one page.

We thank you for your interest in pursuing a role with Mayk, however, only those to be interviewed will be contacted. Mayk is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act (AODA). Mayk is an equal opportunity employer and will attempt to accommodate persons with a disability during the recruitment process and accommodation will be provided upon request.

We look forward to meeting you

**Benefits**:

- Casual dress
- Dental care
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Kitchener-Waterloo, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative: 3 years (required)

Work Location: In person

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