Accounts Payable Administrator
3 months ago
The **Account Payable Administrator** will be responsible for processing Bee-Clean Building Maintenance’s accounts payable cycles and maintaining appropriate financial documentation through an organized system of filing. Other responsibilities will include producing monthly accounting reports, reconciling and distributing monthly remittances, providing assistance with annual audit reports, and ensuring timely and accurate vendor payments, updating internal databases. Timely and consistent communication with local and regional teams, as well as head office and vendors will be required. Other duties will be assigned as necessary.
**Core Competencies**
- Customer Service Focus
- Clear Communication
- Administrative Accuracy
- Team Work / Collaboration
- Problem Solving
- Accountability and Dependability
- Openness to new ideas and processes
- Ethics and Integrity
**Job Duties**
- Maintaining an organized filing system for all appropriate documents.
- Produce accounting reports.
- Ensure accurate processing of monthly vendor payments and remittances.
- Assess fixed assets and depreciation.
- Store, update and retrieve financial data.
- Perform clerical duties, such as creating, maintaining, and improving record systems.
- Answer vendor inquiries.
- Process claims and vouchers for payment.
- Reconcile and process invoices.
- Check all claims for accuracy.
- Verify account codes and signatures for proper assignment of budgetary expenditures.
- Act as first line contact with vendors regarding billing problems.
- Keep Office Manager informed of potential accounting and billing problems.
- Serve as a back-up for various accounting and administrative functions.
- Participate actively in all company training/education/orientation on health and safety.
- Follow, without exception, company health and safety policies and procedures.
- Comply with legislation, regulations and codes.
- Perform other duties as assigned.
**Requirements**:
- Post-Secondary Degree or Diploma in Business Administration, Finance, Accounting or other related field.
- Strong working knowledge of accounts payable and accounts receivable functions.
- Experience with budget, accounting, and reporting systems.
- Perform mathematical computations accurately and quickly.
- Superb communication skills with both internal and external customers / parties
- Effective attention to detail and a high degree of accuracy.
- High level of integrity, confidentially, and accountability.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Ability to respond appropriately in pressure situations with a calm and steady demeanour.
- Well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, regional offices, and key business partners.
- Experience creating and managing budgets for a large, distributed organization.
- Strong problem identification and problem resolution skills.
- **High level of proficiency with 365 Microsoft.**
**As an award-winning employer with over 13,500 employees across Canada, we offer competitive wages, comprehensive benefits, a fun and relaxed working environment, excellent training, and opportunities for advancement. We have been providing expert building maintenance and complete janitorial services for 50 years to a variety of clients.**
**Our remuneration and benefits are competitive and will be based on experience and abilities.**
**We thank all applicants for their submission but only those under consideration will be contacted for a one-on-one interview.**
**Job Types**: Full-time, Permanent
Pay: From $45,000.00 per year
Additional pay:
- Bonus pay
**Benefits**:
- Casual dress
- Dental care
- Life insurance
- On-site parking
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Vancouver, BC V5Y 1M1: reliably commute or plan to relocate before starting work (required)
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)
**Language**:
- Fluent English (required)
**Location**:
- Vancouver, BC V5Y 1M1 (preferred)
Work Location: In person
Application deadline: 2024-10-24
Expected start date: 2024-10-25
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