Accounts Payable Administrator

4 weeks ago

Vancouver, Canada BentallGreenOak Full time

**Accounts Payable Administrator (1-YEAR CONTRACT)**

**Bentall Tower 5 | Vancouver, BC**

**Who We Are**: BGO is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BGO has offices in 28 cities across twelve countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BGO is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

**The Opportunity**:
The Accounts Payable Administrator will report directly to the Senior Property Manager and will be responsible for processing Accounts Payable invoices, documents and payments in a timely, accurate manner and assisting in the overall success of the Accounts Payable & Operations team.

**What You Will Do**:

- Upload and data entry of AP invoice preparation in document management system
- Ensure the accuracy of the invoices and applicable tax
- Process payments as per established cheque run
- Respond to vendor inquiries and reconcile vendor statements
- Handle utility & telephone billings and track account information
- Handle void cheques and vendor setup requests
- Confirm vendors are registered correctly on ComplyWorks
- Process Visa entries and also employee expenses as requested
- Work with future PO system to ensure invoices are correctly matched prior to payment
- Responsible for the distribution of the daily mail and courier
- Provide support to the Property Administrator team as required
- Work closely with PM & operations team to ensure proper approvals are received
- Provide assistance on chargebacks and other AP related issues
- Provide top level customer service to both internal and external customers
- Review ongoing processes for efficiency and provide proactive suggestions to improve team performance
- Adhere to Accounts Payable policies and procedures
- Other duties as required

**Who You Are**:

- 1-2 years related accounts payable experience;
- Experience in real estate operation a definite asset but not required;
- **Relationship Skills -** Ability to communicate effectively, both oral and written; ability to develop and sustain cooperative working relationships;
- **Organizational/Multi-Task Skills** - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes;
- **Computer Skills -** Strong skills in Excel and Word.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.

We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.

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