Accounts Payable Administrator

7 months ago

Vancouver, Canada Mainframe Studios Full time

At **Mainframe Studios**, we’re creators first. We eat creative and technical challenges for breakfast and come back for more. We’ve been doing this for 30+ years, and we’re still going strong. From our artists to our technical and production folks, everyone is passionate about collaborating on some kickass projects. With partners like Mattel, Netflix, DreamWorks, Sony, Silvergate, and Nickelodeon, it's no wonder we’ve established ourselves as a creative force to be reckoned with.
- Mainframe Studios values the strength in the diversity of backgrounds, lived experiences, and identities. We welcome and encourage applicants who bring new perspectives and experiences to our teams. We strongly encourage people from BIPOC, LGBTQ2S+, and indigenous communities and those with diverse abilities to apply._

**WE WANT YOU** (and your mad skills)

Reporting to the Accounting Manager, the Accounts Payable Adminstrator will be responsible for maintaining and monitoring the integrity of the Accounts Payable process and for ensuring that all invoices are properly approved, coded and paid in a timely manner. Working closely with all levels of the organization, this position processes licensing fees, independent contractor fees, participation, and revenue-sharing statements, as well as standard operational invoices.

**In this role you will be responsible for**:

- AP Invoice processing including:

- Routing invoices to appropriate stakeholders for approval.
- Coding invoices, ensuring adherence to company policy and guidelines.
- Prepare payments to vendors through bank wires, ACH, or Stampli portal.
- Provide cash flow requirements on a weekly AP Proposal report to the CFO and Controller for authorization of payments.
- Reconcile and process employee expense reports.
- Reconcile and process credit card statements.
- Maintain thorough and accurate electronic files of invoices and payments.
- Onboard new vendors including:

- Collection of W9 or W8 forms
- TIN matching
- Collection of banking information
- Obtaining appropriate approvals for new vendor setup
- Respond to vendor inquiries.
- Respond to internal invoice inquiries.
- Reconcile Accounts Payable sub-ledgers to the General Ledger.
- Track recurring invoices and contact vendors when invoices are expected but not yet received.
- Prepare month-end accruals when invoices have not been received.
- Train new staff on ‘A/P procedures’.
- Interact respectfully and professionally with colleagues, other staff members, partners, and clients.
- Assist Accounting Manager with year-end 1099 reporting.
- Assist in quarterly audits.
- Assist in internal controls documentation and adherence.
- Additional duties as requested.

**Knowledge/Skills/Abilities**:

- Understanding of Accounts Payable cycle and full cycle accounting.
- Exposure to cash management.
- Strong professional written and verbal communication and interpersonal skills.
- Ability to work under tight deadlines with mínimal supervision.
- Strong data entry skills.
- Excellent organizational and mukti-tasking skills.
- Able to analyze problems and provide decisive solutions.

Education/Experience:

- Post-Secondary Education in Accounting or equivalent experience.
- 2+ years' experience in Accounts Payable using an accounting program other than QuickBooks.
- Experience supporting a US-based organization or US-based entities is a strong asset.
- Mainframe Studios is an Equal Opportunity Employer, which means we will not discriminate against any individual based on race, colour, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law. This policy applies to every aspect of employment at Mainframe Studios, including recruitment, hiring, training, advancement, and termination. We celebrate diversity and are committed to creating an inclusive environment for all employees and partners. Should you require accommodation throughout the recruitment process, please let us know your requirements when contacted._

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