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Accounts Payable Administrator
3 weeks ago
**SUMMARY OF POSITION**
**KEY RESPONSIBILITIES**
**Accounts Payable duties including**:
- Ensure purchases of all goods and services are in compliance with the Purchasing Policy
- Review the appropriateness and accuracy of general ledger account coding within purchase orders (POs)
- Input the correct amount of taxes applicable to purchases
- Verify, record and file AP invoices for all goods and services via Erequester and SAGE
- Process payment for approved purchases
- Manage the cheque logbook and EFT records
- Prepare and distribute daily AP reports and KPIs. For example, number of flagged invoices and number of non-compliant POs
- Prepare Open Purchase Order reports and contact requesters to provide update of PO status
- Reconcile prepaid expense accounts on the balance sheet
- Assist in the accrual process and other month end duties
- Record and process non-purchase order expenses after checking for approvals, validity and compliance
**Other duties including**:
- Accounts Receivable cross training duties and provide support to Finance department. Duties include:
- Verify, book and document receipts from customers via all payment methods
- Prepare daily AR aging reports to keep track of possible bad debts
- Contact customers for payment and draft up recommended action list for supervisors
- Process refunds for customers
- Reconcile AR accounts and deferred revenue accounts on the balance sheet
- Assistance with interim and year end audits
- Other Ad-hoc duties as assigned by supervisors
**SKILLS**
- Strong interpersonal and organization skills.
- Ability to work well in a team environment.
- Solid understanding of basic bookkeeping and accounting payable principles.
- Ability to process high volume of data efficiently
- High degree of accuracy and attention to details are musts.
- Intuitive and problem-solving skill set.
- Effective verbal, written, and listening communication skills.
**EDUCATION & EXPERIENCE**
- College diploma and successful completion of accounting courses is preferred.
- Proven working experience with accounts payable cycle.
- Experience with high volume data entry environment.
- Experience in MS Office, proficiency in MS Excel
- Experience with Sage is an asset.
The Accounts Payable Administrator position is initiative driven and requires an individual who is a team-player, has exceptional organizational and interpersonal skills, excellent verbal and written communication skills, strong analytical skills and is comfortable using various computer software.
**Job Types**: Full-time, Permanent
Pay: $45,000.00-$48,000.00 per year
**Benefits**:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Vancouver, BC: reliably commute or plan to relocate before starting work (required)
**Education**:
- Bachelor's Degree (required)
**Experience**:
- Customer Service: 1 year (required)
- Accounts Payable: 1 year (required)
- Call center: 1 year (preferred)
Licence/Certification:
- BC Driver's Licence (preferred)
Work Location: In person
Application deadline: 2024-08-30
Expected start date: 2024-09-10
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