Program Secretary
1 week ago
**Program Secretary**
Children's & Women's Health Center
Vancouver, BC
In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
The Program Secretary performs secretarial and administrative duties for the Manager and other program staff. Duties including scheduling appointments and meetings, typing a variety of material utilizing a variety of software programs filing, responding to telephone enquiries, arranging and attending interdepartmental or committee meetings and takes follow up action, preparing agendas for meetings, screening incoming materials prioritizing items for the Manager or designate and Program staff, compiles and maintains a variety of statistical information, answering the telephoning and directing calls, performing timekeeping and payroll duties, makes travel and hotel arrangements, coordinates workflow with other departments, and identifies inconsistencies in procedures and recommends changes.
**What you’ll do**
- Organizes work and improve workflow to meet clerical and support needs of the designated areas. Identifies inconsistencies in procedures and recommends changes, organizes standard operating procedures, drafts departmental procedures or revisions and distributes for approval.
- Types a variety of documents such as correspondence, memos, forms, reports by utilizing a variety of software programs for the Manager and staff. Drafts routine items for signature as required.
- Makes suggestions and recommendations to develop procedures, organize work and improve workflow to meet clerical and support needs of the designated areas. Identifies inconsistencies in procedures and recommends changes, drafts departmental procedures or revisions and distributes for approval.
- Performs secretarial duties such as screening incoming materials, prioritizing items for the attention of the Manager or designate, responding to inquiries by drafting correspondence or referring to the appropriate area. Receives and distributes incoming mail and processes all outgoing mail as required.
- Performs receptionist duties such as answering the telephone and directing calls, responding to inquiries, taking messages and prioritizing calls for the Manager or designate and other program staff.
- Sets up and maintains filing systems for a variety of records and files such as correspondence and reports by performing duties such creating and labelling files and filing material.
- Arranges for servicing and maintenance of equipment, appliances, furniture and facilitates housekeeping and key requests.
- Maintains timekeeping records for staff and submits to payroll. Receives and processes requests such as vacation, leave of absence, hires and terminations by preparing appropriate documentation, and forwarding to the Manager for approval.
- Prepares and submits expense claims by ensuring invoices are coded to correct cost centre and authorized for payment by the Manager. Submits check requisitions for reimbursements and expenditures to PHSA Finance.
- Compiles and maintains a variety of statistical information for analysis and generate reports.
- Maintains office supplies by monitoring inventory and ordering supplies up to pre-authorized limits when required and using appropriate software programs.
- Makes travel and hotel arrangements and reservations by performing duties such as confirming dates, contacting travel agencies and obtaining itineraries.
- Performs other related duties as assigned.
**What you bring**
**Qualifications**:
- Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years’ recent related experience or an equivalent combination of education, training and experience.
Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Ability to keyboard 60 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize work.
- Ability to operate related equipment.
- Physical ability to carry out the duties of the position.
**What we bring**
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering va
-
Program Secretary, Oncology
7 days ago
Vancouver, British Columbia, Canada PHSA Full timeProgram Secretary, OncologyBC Children's HospitalVancouver, BCWhat you'll do Organize work and improve workflow to meet clerical and support needs of the designated areas. Identify inconsistencies in procedures and recommends changes, organize standard operating procedures, draft departmental procedures or revisions and distribute for approval. Type a...
-
Program Secretary, Pathology
3 weeks ago
Vancouver, British Columbia, Canada Provincial Health Services Authority Full timeProgram Secretary, Pathology & Laboratory MedicineRoutine HematologyVancouver, BCPerforms secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provides secretarial support to the Program Director and other Program staff. Duties including scheduling...
-
Secretary Renal Transplant Program
3 weeks ago
Vancouver, Canada Providence Health Care Full timeREQ: PHC23-138452 - Work Area: Transplant - Base Site: St Paul's Hospital - City: Vancouver - Status: Temporary Full Time - End Date: Dec 15, 2023 or return of incumbent - FTE: 1.00 - Wage: $27.77-27.77 - Job Category: Administrative/Clerical - Post date: Jan 5, 2023 - Category: Acute Care Hospital Corporate - Hours: 0700-1500 - As per the current Public...
-
Program Secretary, Pathology
4 weeks ago
Vancouver, Canada PHSA Full time**Program Secretary, Pathology & Laboratory Medicine** Routine Hematology Vancouver, BC Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provides secretarial support to the Program Director and other Program staff. Duties including scheduling...
-
Program Secretary, Cantral Lab Services
2 weeks ago
Vancouver, Canada PHSA Full time**Program Secretary, Cantral Lab Services** PHSA Corporate Vancouver, BC Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provides secretarial support to the Program Director and other Program staff. Duties including scheduling appointments,...
-
Program Secretary, Pathology
2 weeks ago
Vancouver, Canada PHSA Full time**Program Secretary, Pathology & Laboratory Medicine** Routine Hematology Vancouver, BC Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provides secretarial support to the Program Director and other Program staff. Duties including scheduling...
-
Program Secretary, Bc Women's Hospital
1 week ago
Vancouver, British Columbia, Canada PHSA Full timeAs per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.The Program Secretary performs secretarial and administrative duties for the Program Manager and other program staff. Duties including scheduling meetings, typing a variety of material, filing, responding to telephone...
-
Secretary
2 months ago
Vancouver, Canada Simon Fraser University Full timeUnion/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$28.82 hourly plus 14% in lieu of benefits** - SFU Department Descr: **Faculty of Arts & Social Sciences - International Studies** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **70** **Who We Are** - We are Canada’s engaged university, defined by our dynamic integration of...
-
Program Secretary, Oncology
3 weeks ago
Vancouver, Canada PHSA Full time**Program Secretary, Oncology** BC Children’s Hospital Vancouver, BC **What you’ll do** - Organize work and improve workflow to meet clerical and support needs of the designated areas. Identify inconsistencies in procedures and recommends changes, organize standard operating procedures, draft departmental procedures or revisions and distribute for...
-
Program Secretary, Bc Women's Hospital
3 weeks ago
Vancouver, Canada PHSA Full time**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** The Program Secretary performs secretarial and administrative duties for the Program Manager and other program staff. Duties including scheduling meetings, typing a variety of material, filing, responding to telephone...
-
Program Secretary, Cantral Lab Services, Phsa
4 weeks ago
Vancouver, Canada PHSA Full time**Program Secretary, Cantral Lab Services,** **PHSA Corporate,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of...
-
Program Secretary, Cantral Lab Services, Phsa
2 weeks ago
Vancouver, Canada PHSA Full time**Program Secretary, Cantral Lab Services,** **PHSA Corporate,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of...
-
Secretary
2 months ago
Vancouver, Canada Simon Fraser University Full timeUnion/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$25.14 hourly plus 9% in lieu of benefits** - SFU Department Descr: **Faculty of Arts & Social Sciences - International Studies** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **70** Provides secretarial support to the Director, International Studies, the Graduate and Undergraduate...
-
Graduate Secretary
2 months ago
Vancouver, Canada Simon Fraser University Full timeUnion/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$23.60 hourly plus 9% in lieu of benefits** - SFU Department Descr: **Faculty of Arts & Social Sciences - Urban Studies** - Position Grade: **6** - # of openings: **1** - Biweekly Hours: **28** **Who We Are** The Urban Studies Program hosts one of the larger graduate programs in the Faculty of Arts...
-
Graduate Secretary
24 hours ago
Vancouver, Canada Simon Fraser University Full timeUnion/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$23.60 hourly plus 9% in lieu of benefits** - SFU Department Descr: **Faculty of Arts & Social Sciences - Urban Studies** - Position Grade: **6** - # of openings: **1** - Biweekly Hours: **28** **Who We Are** The Urban Studies Program hosts one of the larger graduate programs in the Faculty of Arts...
-
Program Secretary, Pathology
1 month ago
Vancouver, Canada PHSA Full timeProgram Secretary, Pathology & Laboratory Medicine Routine Hematology Vancouver, BC Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provides secretarial support to the Program Director and other Program staff. Duties including scheduling...
-
Secretary
7 days ago
Vancouver, British Columbia, Canada Simon Fraser University Full timeUnion/Affiliation:C.U.P.E. Local 3338 Pay range:$25.14 hourly plus 9% in lieu of benefits SFU Department Descr:Faculty of Arts & Social Sciences - International Studies Position Grade:7- # of openings:1 Biweekly Hours:70Provides secretarial support to the Director, International Studies, the Graduate and Undergraduate Program Chairs, and other department...
-
Secretary clerk
2 months ago
Vancouver, Canada North American Produce Sales Full timeNorth American Produce Sales located at 645 Malkin Avenue, Vancouver, BC V6A 3V7 is seeking 1 Secretary clerk to join our team. Salary: $ 28.85 /Hourly Job Type: Full-Time, Permanent Language: English Start Date of Employment (Approx.): As soon as possible Minimum Education: High School Positions Available: 1 Job Location(s) 645 Malkin Avenue, Vancouver, BC...
-
Secretary clerk
2 months ago
Vancouver, Canada North American Produce Sales Full timeNorth American Produce Sales located at 645 Malkin Avenue, Vancouver, BC V6A 3V7 is seeking 1 Secretary clerk to join our team. Salary: $ 28.85 /Hourly Job Type: Full-Time, Permanent Language: English Start Date of Employment (Approx.): As soon as possible Minimum Education: High School Positions Available: 1 Job Location(s) 645 Malkin Avenue, Vancouver, BC...
-
Secretary clerk
3 weeks ago
Vancouver, Canada North American Produce Sales Full timeNorth American Produce Sales located at 645 Malkin Avenue, Vancouver, BC V6A 3V7 is seeking 1 Secretary clerk to join our team. Salary: $ 28.85 /Hourly Job Type: Full-Time, Permanent Language: English Start Date of Employment (Approx.): As soon as possible Minimum Education: High School Positions Available: 1 Job Location(s) 645 Malkin Avenue, Vancouver, BC...