Secretary Systemic Therapy
8 months ago
**Secretary Systemic Therapy**
BC Cancer
Vancouver, BC
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.The Secretary, Systemic Therapy performs a variety of secretarial and clerical functions in support of the administrative and clinical activities of the Systemic Therapy Process Team.
**What you’ll do**
- Screens and prioritizes patient requirements for members of the medical team staff by determining urgency of incoming calls regarding patient treatment and taking appropriate action.
- Coordinates and books appointments and tests for patients as requested by the medical team by accessing the patient information system to enter and retrieve data.
- Relays patient information to and from doctors' offices and outside hospitals by contacting other departments or outside sources to obtain medical reports for patient visits.
- Types correspondence, reports and other documents from dictation or hand-written notes using a variety of software such as word processing, spreadsheet and database on a personal computer; drafts routine correspondence for signature.
- Schedules meetings and appointments, books facilities, and arranges audio-visual equipment. Records, types, and distributes minutes of meetings. Takes follow-up action when indicated in the minutes.
- Opens, sorts and forwards incoming mail.
- Makes travel arrangements for departmental staff and visitors as required.
- Prepares requisitions for office and other supplies for approval by Process Leader. Receives and monitors incoming stock against requisitions using computerized database and contacts other departments as necessary to resolve related problems.
- Performs record-keeping functions such as entry, retrieval and distribution of data from department scheduling systems for items such as clinic duty roster and monthly leave schedule.
- Maintains secretarial procedure manuals by typing and inserting new or revised procedures.
- Assists in maintaining the departmental time books by relaying information to appropriate personnel as obtained from Physician’s absence forms to ensure leaves are recorded in accordance with Agency guidelines and authorized by the Provincial Practice Leader, Medical Oncology or Process Leader.
- Maintains departmental filing systems by organizing and filing materials.
- Receives visitors to the work area as required.
- Performs other related duties as assigned.
**What you bring**
**Qualifications**:
- Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years' recent, related experience or an equivalent combination of education, training and experience.
Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Ability to keyboard at 60 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.
**What we bring**
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.
**Job Type**:Temporary, Full-Time
**Temporary Duration**: Until return of incumbent
**Wage**:$29.64 / Hour
**Location**:600 W 10th Ave, Van
-
Secretary, Therapy Services/audiology
7 months ago
Vancouver, Canada PHSA Full time**Secretary, Therapy Services/Audiology** Children's & Women's Health Center Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety...
-
Corporate Secretary Administrator
7 months ago
Vancouver, Canada Central 1 Credit Union Full timeCentral 1 cooperatively empowers credit unions and other financial institutions to deliver banking choice to Canadians. Central 1 provides critical services at scale to enable a thriving credit union system. We do this by collaborating with our clients, developing strategies, products and services to support the financial well-being of their more than 5...
-
Assistant Corporate Secretary
7 days ago
Vancouver, Canada Central 1 Credit Union Full timeCentral 1 cooperatively empowers credit unions and other financial institutions to deliver banking choice to Canadians. Central 1 provides critical services at scale to enable a thriving credit union system. We do this by collaborating with our clients, developing strategies, products and services to support the financial well-being of their more than 5...
-
Program Secretary
7 months ago
Vancouver, Canada PHSA Full time**Program Secretary** Children's & Women's Health Center Vancouver, BC In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all...
-
Administrative Secretary
7 months ago
Vancouver, Canada PHSA Full time**Administrative Secretary** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...
-
Administrative Secretary
3 weeks ago
Vancouver, Canada PHSA Full time**Administrative Secretary, Respiratory Clinic Clerks** **Vancouver, BC** Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do**: - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...
-
Administrative Secretary
2 months ago
Vancouver, Canada PHSA Full time**Administrative Secretary, Clinic Clerk** CH Ortho Clinic Clerks Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling...
-
Administrative Secretary
4 months ago
Vancouver, Canada PHSA Full time**Administrative Secretary** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...
-
Administrative Secretary
1 month ago
Vancouver, Canada PHSA Full time**Administrative Secretary** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...
-
Administrative Secretary
7 months ago
Vancouver, Canada PHSA Full time**Administrative Secretary** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...
-
Administrative Secretary
7 months ago
Vancouver, Canada PHSA Full time**Administrative Secretary** CH Gen Paeds Clinic Clerks Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...
-
Administrative Secretary
2 months ago
Vancouver, Canada PHSA Full time**Administrative Secretary** OP-Rheumatology Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments, arranging meetings...
-
Administrative Secretary, Children's
3 weeks ago
Vancouver, Canada PHSA Full time**Administrative Secretary,** **Children's & Women's Health Centre,** **Vancouver, BC** Are you a highly organized person with strong Administration skills? The Administrative Secretary provides confidential administrative and secretarial support to a Division or Department Head. **What you’ll do** - Maintain appointment calendars by determining the...
-
Office Administrative Assistant
7 days ago
Vancouver, Canada School District #39 (Vancouver) Full timeWork in BC’s most culturally diverse and urban school district, Vancouver School District No. 39. Set in one of the world’s most livable cities, Vancouver is a community-minded district seeking talented educators, progressive leaders, and skilled support staff to enrich the learning experience of Vancouver’s 50,000 students. Office Administrative...
-
Vancouver, Canada PHSA Full time**Administrative Secretary** **BC Children’s Hospital** **Vancouver, BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Are you efficient and detail oriented? The Administrative Secretary provides confidential administrative and secretarial support to a...
-
Vancouver, Canada PHSA Full time**Administrative Secretary** **BC Children’s Hospital** **Vancouver, BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Within the context of a patient and family centered care model and in accordance with the established vision and values of the...
-
Administrative Secretary, Bc Children's
1 week ago
Vancouver, Canada PHSA Full time**Administrative Secretary** **BC Children’s & Women’s Health Centre** **Vancouver, BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** The Administrative Secretary provides confidential administrative and secretarial support to a Division or Department...
-
Administrative Secretary, Bc Children's
12 hours ago
Vancouver, Canada PHSA Full time**Administrative Secretary** **BC Children’s & Women’s Health Centre** **Vancouver, BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Within the context of a patient and family centered care model and in accordance with the established vision and values of...
-
Administrative Support Secretary
2 weeks ago
Vancouver, Canada Providence Health Care Full timeThe Administrative Support Secretary performs administrative functions and a variety of secretarial and clerical duties in support of the integrated Biomedical Engineering department, which provides services in support of the safe, efficient and effective utilization of medical technology across Fraser Health, Providence Health Care, Provincial Health...
-
Executive Assistant
3 weeks ago
North Vancouver, Canada School District #44 (North Vancouver) Full timeExecutive Assistant - Secretary Treasurer We provide world-class instruction and a rich diversity of engaging programs to inspire success for every student and bring communities together to learn, share and grow. Core Function The Executive Assistant to the Secretary-Treasurer provides support to the Secretary-Treasurer by efficiently and effectively...
