Secretary Systemic Therapy

6 months ago

Vancouver, Canada PHSA Full time

**Secretary Systemic Therapy**

BC Cancer

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.The Secretary, Systemic Therapy performs a variety of secretarial and clerical functions in support of the administrative and clinical activities of the Systemic Therapy Process Team.

**What you’ll do**
- Screens and prioritizes patient requirements for members of the medical team staff by determining urgency of incoming calls regarding patient treatment and taking appropriate action.
- Coordinates and books appointments and tests for patients as requested by the medical team by accessing the patient information system to enter and retrieve data.
- Relays patient information to and from doctors' offices and outside hospitals by contacting other departments or outside sources to obtain medical reports for patient visits.
- Types correspondence, reports and other documents from dictation or hand-written notes using a variety of software such as word processing, spreadsheet and database on a personal computer; drafts routine correspondence for signature.
- Schedules meetings and appointments, books facilities, and arranges audio-visual equipment. Records, types, and distributes minutes of meetings. Takes follow-up action when indicated in the minutes.
- Opens, sorts and forwards incoming mail.
- Makes travel arrangements for departmental staff and visitors as required.
- Prepares requisitions for office and other supplies for approval by Process Leader. Receives and monitors incoming stock against requisitions using computerized database and contacts other departments as necessary to resolve related problems.
- Performs record-keeping functions such as entry, retrieval and distribution of data from department scheduling systems for items such as clinic duty roster and monthly leave schedule.
- Maintains secretarial procedure manuals by typing and inserting new or revised procedures.
- Assists in maintaining the departmental time books by relaying information to appropriate personnel as obtained from Physician’s absence forms to ensure leaves are recorded in accordance with Agency guidelines and authorized by the Provincial Practice Leader, Medical Oncology or Process Leader.
- Maintains departmental filing systems by organizing and filing materials.
- Receives visitors to the work area as required.
- Performs other related duties as assigned.

**What you bring**

**Qualifications**:

- Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years' recent, related experience or an equivalent combination of education, training and experience.

Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Ability to keyboard at 60 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Temporary, Full-Time

**Temporary Duration**: Until return of incumbent

**Wage**:$29.64 / Hour

**Location**:600 W 10th Ave, Van

  • Secretary Systemic Therapy, Op-Oncology Clinic

    1 month ago

    Vancouver, British Columbia, Canada PHSA Full time

    Job SummaryThe Secretary, Systemic Therapy performs a variety of administrative and clerical functions in support of the administrative and clinical activities of the Systemic Therapy Process Team.Key ResponsibilitiesScreen and prioritize patient requirements for members of the medical team staff by determining the urgency of incoming calls regarding patient...

  • Secretary, Therapy Services/audiology

    5 months ago

    Vancouver, Canada PHSA Full time

    **Secretary, Therapy Services/Audiology** Children's & Women's Health Center Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety...

  • Clinical Purchasing Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job SummaryVancouver Coastal Health is seeking a Clinical Purchasing Secretary to support the Occupational Therapy Team in Vancouver, BC.Key ResponsibilitiesPerform purchasing, secretarial, and clerical functions to support the Occupational Therapy Team.Process purchase requisitions, maintain inventory records, and contact vendors to place orders.Prepare for...

  • Clinical Purchasing Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job SummaryVancouver Coastal Health is seeking a Clinical Purchasing Secretary to support the Occupational Therapy Team in Vancouver, BC.Key ResponsibilitiesPerform purchasing, secretarial, and clerical functions to support the Occupational Therapy Team.Process purchase requisitions, maintain inventory records, and contact vendors to place orders.Prepare for...

  • Clinical Coordinator

    7 days ago

    Vancouver, British Columbia, Canada PHSA Full time

    **Job Summary**BC Cancer is seeking a Clinical Coordinator to join our team. This role provides administrative and clerical support to the Systemic Therapy Process Team.**Responsibilities**Coordinate and prioritize patient requirements for medical team staff by determining the urgency of incoming calls regarding patient treatment and taking appropriate...

  • Medical Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Secretary to join our team at BC Cancer. The successful candidate will provide administrative support to the Systemic Therapy Process Team, ensuring the smooth operation of our clinic.Key ResponsibilitiesScreen and prioritize patient requirements, determining the urgency of incoming...

  • Corporate Secretary Administrator

    5 months ago

    Vancouver, Canada Central 1 Credit Union Full time

    Central 1 cooperatively empowers credit unions and other financial institutions to deliver banking choice to Canadians. Central 1 provides critical services at scale to enable a thriving credit union system. We do this by collaborating with our clients, developing strategies, products and services to support the financial well-being of their more than 5...

  • Administrative Secretary

    1 month ago

    Vancouver, British Columbia, Canada PHSA Full time

    Job Title: Administrative SecretaryAre you a detail-oriented and organized individual looking for a challenging role in a dynamic healthcare environment? We are seeking an Administrative Secretary to join our team at the Provincial Health Services Authority (PHSA).Key Responsibilities:Provide administrative support to medical staff, including scheduling...

  • Administrative Secretary

    4 weeks ago

    Vancouver, Canada Provincial Health Services Authority Full time

    p>Secretary, Op-Oncology Clinic, BC Cancer Agency, Vancouver BC As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021. As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe...

  • Medical Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    Medical Secretary RoleAs a key member of the healthcare team, the Medical Secretary provides administrative support within a team setting. This includes maintaining a safe environment for patients, families, and staff by adhering to safety policies, procedures, guidelines, and emergency procedures.ResponsibilitiesReceive and direct calls from patients and...

  • Corporate Secretary

    5 months ago

    Vancouver, Canada Central 1 Credit Union Full time

    Central 1 cooperatively empowers credit unions and other financial institutions to deliver banking choice to Canadians. Central 1 provides critical services at scale to enable a thriving credit union system. We do this by collaborating with our clients, developing strategies, products and services to support the financial well-being of their more than 5...

  • Program Secretary

    5 months ago

    Vancouver, Canada PHSA Full time

    **Program Secretary** Children's & Women's Health Center Vancouver, BC In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all...

  • Clinical Purchasing Secretary

    1 month ago

    Vancouver, Canada Vancouver Coastal Health Full time

    Salary The salary range for this position is CAD $27.10/Hr. - CAD $27.10/Hr. Job Summary Come work as a Clinical Purchasing Secretary with Vancouver Coastal Health! Vancouver Coastal Health is looking for a Clinical Purchasing Secretary to join the Arthritis team in Vancouver, BC. Apply today to join our team! As a Clinical Purchasing...

  • Administrative Secretary

    5 months ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary** CH Gen Paeds Clinic Clerks Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...

  • Administrative Secretary

    5 months ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...

  • Administrative Secretary

    7 days ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary** OP-Rheumatology Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments, arranging meetings...

  • Administrative Secretary

    2 months ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...

  • Administrative Secretary

    6 months ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of requests, scheduling appointments,...

  • Executive Secretary

    7 days ago

    Vancouver, British Columbia, Canada castella manufacturing ltd Full time

    Job Description:Castella Manufacturing Ltd is seeking an experienced Executive Secretary to join our team. As a key member of our administrative staff, you will be responsible for providing high-level administrative support to our management team.Responsibilities:Provide exceptional administrative support to senior management, including calendar...

  • Executive Secretary

    7 days ago

    Vancouver, British Columbia, Canada GLOBAL CONTACT INC. Full time

    Job Title: Executive SecretaryWe are seeking an organized and detail-oriented Executive Secretary to join our team at GLOBAL CONTACT INC.About the Role:This is a permanent, 30 hours per week position that offers the opportunity to work in a dynamic environment. The successful candidate will be responsible for providing administrative support to our team...