Program Secretary, Central Lab Services, PHSA Corporate, Vancouver BC

3 weeks ago


Vancouver, British Columbia, Canada PHSA Full time

Program Secretary Role

As a Program Secretary with Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W, you will provide secretarial and administrative support to the Program Director and other Program staff.

Key Responsibilities

  • Draft and type various materials, including letters, memoranda, reports, and educational materials, utilizing a range of software programs.
  • Schedule meetings as required by the Program Director, Team Lead, and Program staff, performing duties such as communicating with other staff regarding availability, booking meeting rooms, arranging equipment, and distributing information.
  • Transcribe reports, prepare labels for slides, and schedule inpatient and outpatient appointments for special tests.
  • Prepare staff rotation schedules, maintain filing systems, and arrange for service/maintenance of equipment.
  • Process incoming and outgoing mail, prepare invoices, and arrange for courier pick-up and delivery.
  • Administer the Pat Ross Education Fund, coordinate staff training, and assist with projects in the lab.
  • Maintain the division library of books and catalogues.

Requirements

  • Grade 12, graduation from a recognized secretarial program, including recognized courses in medical transcription, and three years recent related experience or an equivalent combination of education, training, and experience.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act.

About PHSA

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background, and experience, and value a safe, inclusive, and welcoming environment.



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