Medical Secretary

4 weeks ago

Vancouver, British Columbia, Canada PHSA Full time

Job Summary

We are seeking a highly organized and detail-oriented Medical Secretary to join our team at BC Cancer. The successful candidate will provide administrative support to the Systemic Therapy Process Team, ensuring the smooth operation of our clinic.

Key Responsibilities

  • Screen and prioritize patient requirements, determining the urgency of incoming calls and taking appropriate action.
  • Coordinate and book appointments and tests for patients, accessing the patient information system to enter and retrieve data.
  • Relay patient information to and from doctors' offices and outside hospitals, contacting other departments or outside sources to obtain medical reports.
  • Types correspondence, reports, and other documents from dictation or handwritten notes, using a variety of software such as word processing, spreadsheet, and database on a personal computer.
  • Schedule meetings and appointments, book facilities, and arrange audio-visual equipment, recording, typing, and distributing minutes of meetings.
  • Gather data for use in documents, requesting and collating information for items such as grant applications, curriculum vitae, other departmental reports, abstracts, and manuscripts.
  • Open, sort, and forward incoming mail.
  • Make travel arrangements for departmental staff and visitors as required.
  • Prepare requisitions for office and other supplies for approval by Process Leader, receiving and monitoring incoming stock against requisitions using a computerized database.
  • Perform record-keeping functions, such as entry, retrieval, and distribution of data from department scheduling systems for items such as clinic duty roster and monthly leave schedule.
  • Maintain secretarial procedure manuals by typing and inserting new or revised procedures.
  • Assist in maintaining the departmental time books by relaying information to appropriate personnel as obtained from Physician's absence forms.
  • Maintain departmental filing systems by organizing and filing materials.
  • Receive visitors to the work area as required.

Requirements

  • Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years' recent, related experience, or an equivalent combination of education, training, and experience.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act.
  • Ability to keyboard at 60 wpm, ability to communicate effectively both verbally and in writing, ability to deal with others effectively, physical ability to carry out the duties of the position, ability to organize work, and ability to operate related equipment.

About Us

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Join one of BC's largest employers with province-wide programs, services, and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.

Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.

Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.

Annual statutory holidays (13) with generous vacation entitlement and accruement.

PHSA is a remote work-friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).

Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

  • Medical Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    Medical Secretary RoleAs a key member of the healthcare team, the Medical Secretary provides administrative support within a team setting. This includes maintaining a safe environment for patients, families, and staff by adhering to safety policies, procedures, guidelines, and emergency procedures.ResponsibilitiesReceive and direct calls from patients and...

  • Medical Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    Medical SecretaryBC Cancer Agency, Vancouver BCAs a collaborative member of the health care team, the Medical Secretary provides administrative support within a team setting.Maintaining a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures.Key ResponsibilitiesReceive calls from all...

  • Administrative Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    Job Title: Administrative SecretaryAre you a detail-oriented and organized individual looking for a challenging role in a dynamic healthcare environment? We are seeking an Administrative Secretary to join our team at the Provincial Health Services Authority (PHSA).Key Responsibilities:Provide administrative support to medical staff, including scheduling...

  • Medical Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    Job SummaryAs a Medical Secretary with the Op-Oncology Clinic at BC Cancer Agency, you will provide administrative support to the healthcare team, ensuring a safe and efficient environment for patients, families, and staff.Key ResponsibilitiesReceive and direct phone calls, determining urgency and taking appropriate action.Coordinate appointments and tests...

  • Medical Secretary

    5 days ago

    Vancouver, British Columbia, Canada PHSA Full time

    OverviewAt PHSA, we are committed to delivering high-quality healthcare services that meet the needs of our patients. Our team is dedicated to providing exceptional care and working collaboratively to achieve our goals.Job DescriptionThis role provides administrative support to the Program Director and other Program staff within the Department of Pathology &...

  • Medical Office Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    Job Title: Administrative SecretaryWe are seeking a highly organized and detail-oriented Administrative Secretary to join our team at PHSA.Job Summary:The successful candidate will provide administrative support to our medical staff, patients, and families. This includes scheduling appointments, managing calendars, preparing documents, and maintaining...

  • Clinical Purchasing Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job SummaryVancouver Coastal Health is seeking a Clinical Purchasing Secretary to support the Occupational Therapy Team in Vancouver, BC.The successful candidate will be responsible for performing purchasing, secretarial, clerical, scheduling, and booking functions to support the team.Key ResponsibilitiesCompleting and processing purchase requisitions and...

  • Clinical Purchasing Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job SummaryVancouver Coastal Health is seeking a Clinical Purchasing Secretary to support the Occupational Therapy Team in Vancouver, BC.Key ResponsibilitiesPerform purchasing, secretarial, and clerical functions to support the Occupational Therapy Team.Process purchase requisitions, maintain inventory records, and contact vendors to place orders.Prepare for...

  • Clinical Purchasing Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job SummaryVancouver Coastal Health is seeking a Clinical Purchasing Secretary to support the Occupational Therapy Team in Vancouver, BC.Key ResponsibilitiesPerform purchasing, secretarial, and clerical functions to support the Occupational Therapy Team.Process purchase requisitions, maintain inventory records, and contact vendors to place orders.Prepare for...

  • Secretary Systemic Therapy, Op-Oncology Clinic

    1 month ago

    Vancouver, British Columbia, Canada PHSA Full time

    Job SummaryThe Secretary, Systemic Therapy performs a variety of administrative and clerical functions in support of the administrative and clinical activities of the Systemic Therapy Process Team.Key ResponsibilitiesScreen and prioritize patient requirements for members of the medical team staff by determining the urgency of incoming calls regarding patient...

  • Booking Clerk/Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job Summary:Vancouver Coastal Health is seeking a skilled Booking Clerk/Secretary to join the Centre of Brain Health team at UBC Hospital in Vancouver, BC. As a key member of the team, you will provide scheduling and booking services, maintain appointment calendars, and perform various administrative tasks to support the healthcare professionals in the...

  • Program Secretary, Central Lab Services, PHSA Corporate, Vancouver BC

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    Program Secretary RoleAs a Program Secretary with Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W, you will provide secretarial and administrative support to the Program Director and other Program staff.Key ResponsibilitiesDraft and type various materials, including letters, memoranda, reports,...

  • Program Secretary, Central Lab Services, PHSA Corporate, Vancouver BC

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Secretary to join our team at Central Lab Services, PHSA Corporate, Vancouver BC. As a Program Secretary, you will provide administrative support to the Program Director and other Program staff, ensuring the smooth operation of our lab services.Key ResponsibilitiesProvide secretarial...

  • Booking Clerk/Secretary

    3 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job SummaryVancouver Coastal Health is seeking a Booking Clerk/Secretary to join the Womens Clinic at Vancouver General Hospital.Key Responsibilities:Provide scheduling and booking services for the area.Support the team by performing duties such as scheduling appointments, maintaining appointment calendars, and preparing client/patient information.Maintain...

  • Booking Clerk/Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job SummaryVancouver Coastal Health is seeking a skilled Booking Clerk/Secretary to join the Centre of Brain Health team at UBC Hospital in Vancouver, BC. This role is responsible for providing scheduling, clerical, and reception functions for the area.Key ResponsibilitiesProvide scheduling and booking services for clients/patients, including scheduling...

  • Booking Clerk/Secretary

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job SummaryVancouver Coastal Health is seeking a Booking Clerk/Secretary to join the Centre of Brain Health team at UBC Hospital in Vancouver, BC.Key Responsibilities:Provide scheduling and booking functions for the area.Support the team by performing duties such as scheduling and booking client/patient appointments, maintaining appointment calendars, and...

  • Regional Medical Imaging Team Analyst

    1 month ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job SummaryVancouver Coastal Health is seeking an Analyst/Administrative Assistant to join the Regional Medical Imaging Team.Key ResponsibilitiesProvide analytical support to senior leadership, including data analysis, statistical reporting, and benchmarking activities.Offer confidential administrative and secretarial assistance to the Executive Director or...

  • Medical Office Coordinator

    5 days ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    About Vancouver Coastal HealthVancouver Coastal Health is a world-class innovator in medical care, research, and teaching, delivering service to more than one million BC residents.Job SummaryThis Program Assistant position supports the Assertive Community Treatment (ACT) Team and the VGH ADHD Clinic by providing administrative, secretarial, and clerical...

  • Program Secretary, Central Lab Services, PHSA Corporate, Vancouver BC

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    Job SummaryWe are seeking a highly skilled and organized Program Secretary to provide administrative support to the Central Lab Services team at PHSA Corporate in Vancouver BC.Key ResponsibilitiesProvide secretarial and administrative support to the Program Director and other Program staff, including scheduling appointments, typing reports, and filing...

  • Medical Imaging Team Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Job SummaryVancouver Coastal Health is seeking an experienced Analyst/Administrative Assistant to join the Regional Medical Imaging Team.This role provides analytical support to senior leadership, including data analysis, statistical reporting, and benchmarking activities.The successful candidate will also provide confidential administrative and secretarial...