Office Coordinator

2 weeks ago

Montréal, Canada InterRent REIT Full time

As the Regional Office Coordinator, you are responsible for providing proactive support to the Regional Talent Management Partner and the Regional Property Manager, as well as oversee the regional office day-to-day activities. This role is integral to fostering a positive office culture and work environment, and therefore is expected to work from the office full time.

**Responsibilities include, but are not limited to**:

- Receptionist duties such as taking office calls, welcoming guests, and preparing office communications
- Main point of contact for office deliveries and shipping requests, office facility management and office supplies
- Assist with the coordination of office engagement events, lunch orders and payment
- Assist and support the coordination of regional employee engagement events
- Liaison between the Regional Property Manager & Property Manager on operational activities such as fire safety, elevators, parking, punch list, etc.
- Support the Regional Property Manager gather information through research and document analysis
- Collect necessary documentation from contractors and vendors for the region
- Fleet management - keep record of vehicle inventory, spare keys, insurance, DRL, and driver’s abstract
- Manage and maintain office boardroom schedules and in-person and teleconference meeting requests, ensuring the office is always ready for operational and executive meetings
- Take meeting minutes as requested
- All other administrative duties as required

**Requirement**:

- 3+ years of similar experience with a Business Administration diploma preferred
- Fully bilingual in English and in French (verbal and written)
- Demonstrate high level of customer service - interactions with executive members
- Intermediate Microsoft Office - excel, word, PowerPoint
- High level of written and verbal communication skills
- Strong attention to details and extremely organized
- Negotiation skills, specifically with vendors and contractors
- Availability to work in the office 8:30am-5:00pm, Monday-Friday

About InterRent

**InterRent REIT (TSX**: IIP.UN), along with CLV Group, have redefined what a property management and multi-family real estate company can be. Backed by 50 years of experience in the industry, we have become market leaders in real estate, property management, acquisitions and new development in our core markets which include the Greater Toronto and Hamilton Area, Ottawa, Montréal and Vancouver.

Why Us?
We love our business - and we’re good at it. It doesn’t take long to learn why we’re different. From regular team events to philanthropic initiatives, we are proud investors in our community and in our teams. It’s why we love what we do and who we do it with. Learn what it’s like to be excited to go to work every day

Perks and Rewards for You
We offer a comprehensive benefit package that includes a competitive salary, paid vacation, paid sick days and an employer paid health plan with family coverage. We have leaders who coach and support your professional development, offer opportunities for career progression, and encourage learning. Our recognition program highlights team as well as individual achievements. Through team and individual contests, charity, social and corporate events our work life offers something for everyone

  • Office Coordinator

    4 weeks ago

    Montréal, Canada Hivestack Full time

    Five years ago, we set out to revolutionize the conventions of traditional out of home media buying. We started by developing the most innovative programmatic digital out of home buying platform in the world. We designed and engineered it to deliver more measurable value and location-based impact than anyone else thought possible. We draw on the strength of...

  • Events and Office Coordinator

    4 weeks ago

    Montréal, Canada Concordia University's District 3 Innovation Hub Full time

    Events and Office Coordinator Overview The Events and Office Coordinator helps to create a welcoming and positive environment for all individuals that enter the office space or take part in programming. They ensure a seamless experience within the office space, for community members and space visitors alike. By offering continuous support and reliable...

  • Coordinator - External Offices

    4 weeks ago

    Montréal, Canada Bouclier d'Athéna Services Familiaux Full time

    In existence since 1991, the Shield of Athena Family Services is a non-profit organization that works with women and children who are victims of conjugal and family violence. Our organization offers specialized multilingual services and serves nearly 1500 women and their children annually. Our network is composed of two external offices (Montreal and Laval),...

  • Office & Operations Coordinator

    5 days ago

    Montréal, Canada CBRE Full time

    Posted- 18-Aug-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative, Building Management, Facilities Management- Location(s)- Montreal - Quebec - Canada- Hi, we’re Host!We believe your office should allow you to feel comfortable, productive and inspired in your working life. Because when people feel inspired, great...

  • Executive Coordinator, Office of the CEO

    2 weeks ago

    Montréal, QC, Canada Sun Life Financial Full time

    Coordinator, Outreach and Communications, Office of the President, Quebec page is loaded Coordinator, Outreach and Communications, Office of the President, Quebec Apply locations Montreal, Quebec time type Full time posted on Posted 2 Days Ago job requisition id JR00096087 You are as unique as your background, experience and point of view. You'll work...

  • Communications Officer, Montréal

    3 days ago

    Montréal, Canada Université McGill - Bureau du développement durable Office of Sustainability Full time

    ***: Under the supervision of the Manager of the McGill Office of Sustainability (MOOS), the Communications Officer provides communications support to promote McGill’s climate and sustainability efforts within the university community and beyond. The communications support mostly focuses on the McGill Climate & Sustainability Strategy, the Sustainability...

  • Front Desk Coordinator

    3 weeks ago

    Montréal, QC, Canada Brunel GmbH Full time

    Perform receptionist duties such as greeting visitors, answering phones, and managing mail and deliveries. Coordinate the transportation of products, overseeing the entire process including but not limited to preparing shipping documentation for shipping couriers and ensuring prompt delivery. Collaborate with vendors to handle tasks like receiving,...

  • Coordonnateur.trice de Bureau

    4 days ago

    Montréal, Canada Sid Lee Full time

    **QUI NOUS SOMMES** Sid Lee est une communauté créative sans frontières qui utilise le storytelling, le design et la technologie pour créer des expériences clients qui comptent vraiment. Son équipe multidisciplinaire de plus de 900 professionnels opère de ses bureaux situés à Montréal, Toronto, New York, Paris, Londres, Los Angeles et Seattle....

  • Coordonnateur.trice de Bureau

    6 days ago

    Montréal, Canada nventive Full time

    English version below **CE QU’ON RECHERCHE** nventive est à la recherche d’un.e Coordonnateur.rice e de bureau pour joindre notre campus de Montréal. Ce poste exige un fort désir de travailler avec et pour les gens. Tu dois être créatif.ve, avoir de l'entregent et de solides compétences en matière d'organisation et de planification. Tu auras la...

  • Coordonnateur(trice) de bureau

    3 days ago

    Montréal, Canada Fitzrovia Full time

    À propos du rôle:Fitzrovia est à la recherche d’un(e) coordinateur(trice) de bureau / réceptionniste pour rejoindre notre équipe. Le / la coordinateur(trice) de bureau / réceptionniste gérera les besoins globaux de la réception et soutiendra l'équipe des Opérations Corporatives dans la coordination quotidienne du bureau de Montréal, y compris la...

  • Operations Coordinator

    7 days ago

    Montréal, Canada Evolving Web Full time

    Note that regular visits to the office are mandatory, we will only be considering recruiting applicants in Montreal. We’re looking for an organized, detail-oriented, energetic and proactive person to join our team at Evolving Web. Your role will be in making sure that internal operations are running smoothly. The Operations Coordinator is at the heart of...

  • Coordinator, Student Programs

    4 weeks ago

    Montréal, Canada Davies Ward Phillips & Vineberg LLP Full time

    Reporting to the Director, Student Programs, the Coordinator, Student Programs, is primarily involved in the day-to-day coordination of the law student recruitment programs at our Montréal office. This role requires a creative team player with strong communication skills who will adhere to the highest level of quality standards. The Coordinator, Student...

  • Coordonnateur(trice) de bureau

    5 days ago

    Montréal, QC, Canada Fitzrovia Full time

    Fitzrovia est à la recherche d’un(e) coordinateur(trice) de bureau / réceptionniste pour rejoindre notre équipe. Le / la coordinateur(trice) de bureau / réceptionniste gérera les besoins globaux de la réception et soutiendra l'équipe des Opérations Corporatives dans la coordination quotidienne du bureau de Montréal, y compris la gestion de...

  • Coordinator, Sales

    4 weeks ago

    Montréal, Canada Lysander Funds Full time

    Job Title: Coordinator, Sales - Company: Lysander Funds Limited - Location: Montréal, QC Lysander Funds is an independent Investment Fund Manager headquartered in Toronto with regional offices in Montréal and Vancouver. We offer investment products to investment and mutual fund advisors and their clients with the aim of helping investors reach their...

  • Events Coordinator

    3 days ago

    Montréal, Canada National Judicial Institute Full time

    The National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to coordinate and deliver educational programming to members of the judiciary across Canada. Internally, a team of lawyers assist judicial education planning committees on matters of content and pedagogical design,...

  • Coordinator, Project

    4 days ago

    Montréal, Canada Concordia University Full time

    **Position Number**:50000839 / P1947 **Department**:Institutional Planning and Analysis **Grade**:GR12 **Campus**:Sir George Williams (Downtown) **Salary**:$76,468.50 - $91,341.36 per annum **Union/Association/HR Policy**:CUPEU **Posting deadline**:April 2, 2024 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top...

  • Associate Administrative Officer

    7 days ago

    Montréal, Canada United Nations Full time

    The Air Navigation Bureau (ANB) is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. The Air Navigation Bureau provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing...

  • Project Coordinator

    4 weeks ago

    Montréal, Canada CN Employees' and Pensioners' Community Fund Full time

    **Who we are**: The CN Employees’ and Pensioners’ Community Fund has been in existence for over 55 years. Thanks to the generosity of CN employees and pensioners, and the diligence of its many volunteers over the years, our Fund is one of the largest and most successful of its kind in Canada. The Community Fund is a registered charity that organizes...

  • Enterprise Risk Management Officer, Spcp.p4

    4 weeks ago

    Montréal, Canada International Civil Aviation Organization - ICAO Full time

    **Job Opening** **Job Opening ID**: 222904 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : Administrateurs et des fonctionnaires de rang supérieur, P-4 **Duty Station** : MONTREAL - **Department/Office** : International Civil Aviation Organization **Date Posted** : Nov 28,...

  • Enterprise Risk Management Officer, Spcp

    4 weeks ago

    Montréal, Canada United Nations Full time

    **Job Opening** **Job Opening ID**: 222904 **Job Network** : Economic, Social and Development **Job Family** : Direction de programmes **Category and Level** : Administrateurs et des fonctionnaires de rang supérieur, P-4 **Duty Station** : MONTREAL **Department/Office** : International Civil Aviation Organization **Date Posted** : Nov 28,...