Operations Coordinator

3 weeks ago

Montréal, Canada Evolving Web Full time

Note that regular visits to the office are mandatory, we will only be considering recruiting applicants in Montreal.

We’re looking for an organized, detail-oriented, energetic and proactive person to join our team at Evolving Web. Your role will be in making sure that internal operations are running smoothly.

The Operations Coordinator is at the heart of our organization. You’ve got the skills and know-how to keep everything running smoothly. We’re looking for people who thrive under pressure, can handle change and adapt quickly, and enjoy learning about all the functions of an agency.

This is an ideal role for someone who wants to support internal business and project operations, strategies and improve internal processes, contribute to the growth of our operations team as well as someone who wants to broaden their knowledge of web design and web development.

**Requirements**:
**What does the Operations Coordinator do?**
- Assist the Operations Manager and Director with various administrative tasks and analysis
- Creating and maintaining office processes and procedures
- Support on Evolving Web’s meeting calendar and scheduling
- Staying on top of upcoming holidays, informing the team and coordinating with the project management office
- Documenting and updating processes in Confluence - creating and sharing templates / acting as the source of knowledge for employee requests
- Managing and being point of contact for Evolving Web’s tool box, subscriptions, licenses, managing renewal deadlines, quarterly reviews, etc.
- Supervise the coordination of office and external events, planning, buying supplies and equipment needed, coordinating with outside vendors
- Support the Employee Experience Manager with onboarding of employees - managing access to tools and accounts and material and security guidelines
- Logistics support for employee travel
- Support HR procedures
- Responsible for welcoming visitors, coordinating meetings, appointments and directing various administrative projects
- Overseeing office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, arranging parking permits for employees, or creating important office forms
- Supporting the project managers and project management office in various tasks
- Ensuring availability to help colleagues and employees where necessary

**What kind of skillset do you need to be successful in this role?**
- 2-3 years of experience in a similar role.
- Office management and HR experience is an asset.
- You are familiar with Google Docs, Gmail, and spreadsheet management.
- You have exceptional attention to detail and time management skills.
- You are obsessed with list-making and organization.
- You’re a great communicator and collaborator and you like interacting on the phone and in person.
- You can step in to make decisions and take ownership of a task or project.
- You can manage multiple projects, people and deadlines.
- You want to learn more about technology.
- You speak English and French.
- You get things done.

**Benefits**

**What kind of person usually gets along easily with us?**
- Someone who feels better products come from a collaborative work process
- Not afraid to voice your opinion but open to any input
- Organized, consistent, and able to work on several projects concurrently;
- Creative and curious, you're not afraid of learning new tools or responsibilities;
- Strong team player, attention to detail, problem-solving and leadership skills.

What you get:

- Work on important projects for public sector clients, such as Tourisme Quebec, Princeton University and the Government of Canada;
- Work as part of a multi-disciplinary team of designers, developers, and strategists spread across many countries;
- Receive mentorship on how to grow as a leader, improve your skills, and deliver quality products;
- Receive encouragement and support to optionally write blog posts under your own name and present at conferences;
- A culture of promotions from within, with a start-up atmosphere allowing for varied and rapid career development;
- Work with dedicated people in a fun and friendly environment;
- Competitive salary and health insurance.

Evolving Web values diversity and is committed to assembling a team with a diverse set of backgrounds, perspectives, and skills. The more diverse we are, the better we will be. Evolving Web is an equal opportunity employer. We support and encourage flexible working, including flexible hours and work from home.

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