Coordinator, Project

2 weeks ago

Montréal, Canada Concordia University Full time

**Position Number**:50000839 / P1947
**Department**:Institutional Planning and Analysis
**Grade**:GR12
**Campus**:Sir George Williams (Downtown)

**Salary**:$76,468.50 - $91,341.36 per annum
**Union/Association/HR Policy**:CUPEU

**Posting deadline**:April 2, 2024

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

**SCOPE**
Reporting to the Manager, Institutional Planning and Analysis, this position is responsible for providing coordination and operational support for activities led by the Manager. Coordinates special projects as determined by departmental needs, interfacing as required with other members of Concordia’s senior management team.

**PRIMARY RESPONSIBILITIES**
- Manage the Department’s daily activities and deliverables, including operations and follow-ups, coordinate and organize scheduling and resource management for special projects and initiatives.
- Prepare and vet correspondence, project reports; research and collect data from internal and/or external constituents as requested by the Manager and respond to inquiries as required.
- Interface with a wide variety of individuals, including senior management; research on a wide variety of topics, compile, and maintain files, analyze, evaluate, synthesize and document data and information.
- Direct and coordinate office workflow, including special projects and stakeholders within the office and other units overseeing workloads and reassigning projects as appropriate. Follow-up and ensure consistency of output and reports prior to delivery.
- Organize activities leading to, following, and attending meetings with the Manager and other office members and constituents (notices, scheduling, minutes, preparation of dossiers, follow-up and responses to inquiries).
- Collaborate with professional employees in the creation and preparation of documents, reports, and datasets.
- Act as a liaison with personnel at the Ministère de l’Enseignement supérieur (MES) and with the Bureau de coopération interuniversitaire (BCI) for specific dossiers.
- Develop and maintain effective relationships with Concordia senior management personnel and their support staff. Brief the Manager with regard to the status of pertinent issues and dossiers and make recommendations where appropriate.
- Monitor, review, process all matters related to budget and personnel for the Office in compliance to University policies and procedures (e.g. expense reports, purchase requisitions, accounting records, notices of hire and change and other related documentation, equipment purchasing, etc.).
- Provide project management services (cost, resources, schedule and performance) and information analysis and synthesis for all special projects and initiatives.
- Use judgment and institutional knowledge to follow-up and contribute to committees as requested by the Manager.
- Lead, plan and coordinate projects as defined by departmental needs.

**QUALIFICATIONS**
- Bachelor’s degree in a related field with four to seven years of related university experience with previous experience working in an executive office.
- Experience with dealing with project coordination, financial management and relationship development with faculty, senior management and support personnel.
- Written and spoken English at level 4 (ability to write and edit correspondence, provide and interpret detailed information, take minutes and deal with complex situations), spoken and written French at level 4.
- Proven professionalism, rigor, and diligence; action oriented: ability to seize opportunities and avoid risks.
- Proven ability to work under pressure and meet deadlines in a fast-paced environment, with accuracy and diligent attention to detail and able to adapt to new technologies, methods, and processes.
- Proven leadership, team building and influencing skills with superior organizational skills and the ability to multitask.
- Ability to work independently and in a team; client-service orientation.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

**Territorial Acknowledgement**
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:

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