Executive Administrative Assistant
3 weeks ago
At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.
Job Level
NV-07
As an Executive Administrative Assistant, you help carry out administrative activities for your sector.
You provide administrative and secretarial support to a senior executive leading a business line or major support function. You also provide administrative support to other members of your unit as needed. You actively help coordinate, plan and prioritize your unit’s management activities.
Your work involves complex relationships and business priorities. You interact with a wide variety of stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential.
General Information on the Position
Main responsibilities- Perform various administrative activities, including but not limited to writing, schedule management, note taking, task tracking, following up, presentation formatting-
- Perform various administrative tasks related to internal management (sales monitoring, dashboard, monitoring of expenses, inventory and material management, performance reviews, etc.)Coordinate the preparation of deliverables intended for decision-making bodies-
- Assist with the coordination of presentations for various stakeholders-
- Coordinate meeting briefings, write minutes and take charge of distribution and the resulting follow-ups-
- Arrange meetings with external and internal stakeholders, often including executive level participants, sponsors and partners-
- Engage & leverage a highly effective network of other assistants, key employees, external vendors, HR, and IT to help quickly solve scheduling conflicts and address team needs-
- Driving continual improvements in work-space / process / technology to enable highest efficiency-
- Managing budgets, payments, sponsorships, event management-
- Coordinates meetings, schedules appointments and makes travel arrangements.- Other working conditions- The work arrangement for the position is hybrid work #LI-Hybrid-
- Number of jobs available : 1- Qualifications- College diploma in a related field-
- A minimum of three years of relevant experience- Please note that other combinations of qualifications and relevant experience may be considered- For vacant positions available in Quebec, please note that knowledge of French is required- Specific knowledge- Expert knowledge of Microsoft Outlook, Excel, Word, PowerPoint; experience with Office365 apps such as Teams-
- Strong communication skills in both French and English, both oral and written due to the nature of the duties or work tools or because the position involves interactions with english-speaking partners, members and/or clientsDesjardins Cross-sector skills
Action oriented, Customer Focus, Differences, Nimble learning
Key competencies for the job
Communicates effectively, Plans and aligns, Situational adaptability
Work Location
6300, boul. Guillaume-Couture Lévis
Trade Union
Non Syndiqué
Unposting Date
2023-04-11
Job Family
Administration (FG)
Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.
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