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Manager, Library Acquisitions

4 months ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: 15

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
Western Libraries is committed to excellence: anticipating information and service needs related to the University’s goals for research and scholarship, teaching and learning, and service to our university community and key partners. Our staff engages the Western academic community in the development of new services, and continuously strives to exceed the expectations of our diverse user groups.

**Responsibilities**:
As part of the Content Management, Discovery & Access (CMDA) unit, the Manager, Acquisitions is accountable for the leadership and management of the Acquisitions team which is responsible for all library materials acquisition processes, including sourcing and procurement, receiving, processing for access, and accounts payable. The role provides leadership for a wide range of financial and budget related accountabilities including budget analysis and vendor assessments for the acquisitions budget and manages the relationships with vendors and suppliers, negotiating prices, resolving problems and maintaining good vendor relations. The Manager has accountability for all procurement processes within Western Libraries related to the acquisitions budget including ordering and receiving physical materials and paying for access to electronic resources identified for purchase or subscription by librarians responsible for the library collection. In addition, the Manager is responsible for the management and decision-making related to procurement software for acquisitions including vendor software that must be integrated into existing or re-engineered processes. A primary example is with the shared library services platform, Alma. This platform is shared through the OCUL Collaborative Futures (CF) partnership with 17 Ontario post-secondary institutions. The Manager will ensure that the technology is thoroughly understood and utilized and implemented to achieve efficient processes through close collaboration with CF partners and Western Affiliated College Libraries. The Manager, Acquisitions will ensure Western’s procurement, financial and auditing processes are followed at Western Libraries.

**Qualifications**:

- Education:
- Undergraduate degree (in Business/Administration, Finance or a related field)
- Chartered Professional Accountant (CPA) designation (completed or in progress) is preferred
- Experience:
- 5 years' professional expertise in financial, accounting processes, vendor relations and procurement
- 2 years' of operational leadership experience overseeing staff, processes and projects
- Previous experience in an academic library setting and knowledge of acquisitions is preferred
- Knowledge, Skills & Abilities:
- Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
- Ability to analyze financial reports and build, implement and manage business plans
- Ability to make appropriate decisions and resolve issues by identifying the critical elements of a problem situation and considering each aspect
- Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities Demonstrated attention to detail with the ability to complete detailed analytics and reports
- Ability to coach employees and support them to be self-directed and responsible for their own development and learning
- Ability and willingness to employ a consultative and collaborative approach to addressing issues and making decisions
- Ability to delegate work and provide team members with clear direction and support in meeting their objectives
- Project management skills to ensure team roles are clear, milestones are communicated, and deadlines are met
- Ability to collaborate and develop credible relationships with a wide variety of individuals
- Strong business acumen and ability to build vendor relationships are crucial
- Strong communication skills (both written and verbal) with the ability to respond diplomatically to inquiries from staff, faculty, patrons and members of the general public
- Ability to build and maintain lasting relationships with other departments, key business partners, and external agencies
- Strong team player who enjoys learning and contributing to team goals
- Ability to act on new information and effectively contribute in a changing envi