Accounts Payable and Procurement Clerk

6 months ago

London, Canada LONDON PUBLIC LIBRARY Full time

**LONDON PUBLIC LIBRARY** is looking for a talented individual to join our Financial Services team for a Temporary Full-Time position (Up to 12 months covering a Maternity Leave) as:
**Accounts Payable and Procurement Clerk**

**Position Summary**:
Reporting to the Administrator, Financial Services, the Accounts Payable and Procurement Clerk is accountable for the timely recording, tracking, reconciliation and payment of all invoices payable by London Public Library following generally accepted accounting principles and Library policies and procedures. S/he is also responsible for processing all of the Library’s procurement in accordance with Library policies and applicable legislation. The Accounts Payable and Procurement Clerk works in collaboration with other members of the Financial Services team to maintain the accuracy and confidentiality of all financial records.

**Accountabilities**:
**1. Accounts Payable**
- Receives, and prepares all invoices for payment, ensuring that that Procurement Policy is adhered to at all times.
- Reviews invoices for appropriate authorization and verifies that supporting documentation is provided. Follows up with the supervisor and / or vendor regarding discrepancies.
- Ensures that all invoices are correctly allocated to the appropriate fund line.
- Posts supplier invoices into Sage 300 following established procedures.
- Verifies that all collections materials invoices imported from the Acquisitions module reconcile to Sage 300 before payment.
- Ensures that vendors are paid on a timely basis, conferring with Administrator, Financial Services regarding cash flow.
- Responds to vendor inquiries regarding status of invoice payment.
- Reviews and reconciles monthly supplier statements to Library records. Contacts vendors to request outstanding invoices or to resolve discrepancies.
- Reconciles Sage 300 aged payables report to the general ledger. Resolves difference if out of balance.
- Ensures that all invoices are posted to the correct accounting period.
- Verifies accuracy of HST amounts and allocates to correct accounts for future remittance / reimbursement. Tracks self-assessment where necessary.
- Prepares and reconciles HST remittances, reconciling to the general ledger and ensuring compliance with Canada Revenue Agency (CRA) legislation and deadlines.
- Keeps current with new developments in HST legislation.
- Provides program budget detail for all locations as requested. Collaborates with Supervisor / Manager / Director to resolve discrepancies or provide instructions. Prepares and posts journal entries as necessary.
- Monitors and reconciles cash advances.
- Manages and maintains corporate credit card program in collaboration with Administrator, Financial Services.
- Maintains and prepares travel and conference reports for City of London.
- Tracks and reconciles external programmer payments for producing T4As at year end, including collection of programmer confidential information.
- Provides documentation and answers questions as requested during the annual audit process by the external auditors.
- Under general direction, creates, implements and maintains Financial Services forms, templates, procedures, etc. to be used both internally and externally, as needed.
- Maintains complete and accurate files, accessible to other Financial Services staff for reference.
- Provides office support and vacation relief, as necessary, for the Financial Services department
- Performs other duties as may be assigned by Administrator, Financial Services.

**2. Procurement**
- In consultation with the Administrator, Financial Services, is responsible for the processing of all centralized procurement, including, but not limited to;
- In collaboration with the applicable Coordinator, Manager and/or Director, prepare the public procurement documents.
- Post and distribute the procurement documents publicly.
- Coordinate the response to external party questions and issue public addendums, when required.
- Coordinate site visits, presentations, interviews, team meetings, etc. as required for each procurement
- Support staff in developing an evaluation matrix, completing the evaluations and preparing recommendations to the appropriate approval authority.
- Follow up with external parties regarding any procurement inquiries or requests.
- Maintains and updates the Library’s online bidding system. Participates in software training and provides assistance to other members of Financial Services, as needed.
- Ensures that staff follow correct procedures for ordering supplies; places Finance supplies orders, ensuring that expenditures are within budget.
- Assists staff and external partners in contract administration tasks, as required.
- Assists in reviewing and maintaining organizational compliance with the Library’s Procurement of Goods and Services Policy. Reports any issues or concerns to the Administrator, Financial Services.
- Assists in the preparation of the annual procurement

  • Accounts Payable and Procurement Clerk

    2 weeks ago

    London, Canada LONDON PUBLIC LIBRARY Full time

    **LONDON PUBLIC LIBRARY**is looking for a talented individual to join our team as**: **Accounts Payable and Procurement Clerk** - This is a Permanent Full-Time opportunity._ **Summary** Reporting to the Manager, Financial Operations, the Accounts Payable and Procurement Clerk is accountable for the timely recording, tracking, reconciliation and payment of...

  • Accounts Payable

    6 months ago

    London, Canada DOUG COLEMAN TRUCKING LIMITED Full time

    **Accounts Payable Clerk** DOUG COLEMAN TRUCKING LIMITED is a London, ON-based manufacturer of industrial lubricants and synthetic lubricants. We are seeking a **Accounts Payable Clerk** to join our team. The **Accounts Payable Clerk** will be responsible for the day-to-day processing of accounts payable invoices and payments from...

  • Accounts Receivable/accounts Payable Clerk

    6 months ago

    London, Canada Williams Form Hardware & Rockbolt (Canada) Ltd. Full time

    Overview: **Responsibilities**: - Process accounts and incoming payments in compliance with financial policies and procedures - Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables' data - Prepare bills, invoices, and bank deposits Verify discrepancies by and resolve clients'...

  • Accounts Payable Clerk

    6 months ago

    London, Canada Stonerise Construction Full time

    **Stonerise Construction **is a progressive developer/ builder with a proven track record of success and a substantial future ahead! Current projects located in Southwestern Ontario include residential high-rise, midrise, and mixed-use developments. At Stonerise Construction we build communities - not houses. You will gain such a sense of pride and...

  • Accounts Payable Clerk

    6 months ago

    London, Canada Ross Towing and Transportation Full time

    Responsibilities: - Process accounts payable invoices and ensure accurate and timely payments - Review and reconcile vendor statements - Maintain accurate records of financial transactions - Assist with month-end closing activities - Prepare and analyze financial reports - Collaborate with internal teams to resolve any discrepancies or issues - Provide...

  • Accounts Payable Clerk

    6 months ago

    London, Canada Dillon Consulting Limited Full time

    Overview: Are you someone with developing leadership and technical capabilities? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? If you enjoy entrepreneurship and innovation, this opportunity is for you! As someone with...

  • Accounts Payable Administrator

    7 days ago

    London, Ontario, Canada Misteelco Inc. Full time

    Misteelco Inc. is seeking an experienced Accounts Payable Clerk to join our team.About the RoleThis role is responsible for managing accounts payable, preparing journal entries, and performing general office duties.Key ResponsibilitiesPrepare accurate and timely journal entriesManage accounts payable, including vendor relationships and payment...

  • Accounting Administrator/ Accounts Payable Clerk

    6 months ago

    London, Canada Stonerise Construction Full time

    **Stonerise Construction **is a progressive developer/ builder with a proven track record of success and a substantial future ahead! Current projects located in Southwestern Ontario include residential high-rise, midrise, and mixed-use developments. At Stonerise Construction we build communities - not houses. You will gain such a sense of pride and...

  • Accounts Payable Clerk

    6 months ago

    London, Canada WASTE CONNECTIONS OF CANADA Full time

    **Waste Connections of Canada** is looking for an **Accounts Payable **personnel for our, London, District **Qualifications**:3-5 years of related accounting experience College diploma in accounting is an asset Attention to detail and organizational skillsGreat Interpersonal and Time Management skills An aptitude for numbers and data accuracy Intermediate...

  • Accounts Payable Administrator

    2 months ago

    London, Canada La-Z-Boy Furniture Galleries Full time

    **Location: London, Ontario (On-site)** **Company: La-Z-Boy Furniture Galleries.** Are you a detail-oriented professional with a passion for accuracy and organization? We’re looking for a **Full-Time Accounts Payable/Receivable Clerk** to join our team in **London, Ontario**. This is a great opportunity to work in a dynamic environment where your...

  • Accounting Clerk

    6 months ago

    London, Canada London Cross Cultural Learner Centre Full time

    Reporting to the Accounting Supervisor, the **Accounting Clerk** provides accounting and administrative support to the Accounting Supervisor and the entire Finance team. This includes accounts payable and receivables, preparing invoices and cheques, assisting with monthly bank reconciliations, handling petty cash, etc. - Roles Responsibilities:...

  • Accounts Payable/receivable Clerk

    3 months ago

    London, Canada Form & Build Supply Inc. Full time

    Are you looking for a fast paced and interesting job experience with a stable and industry leading company? **Form and Build Supply Inc. **is the leading distributor in the Ontario construction industry for Concrete related and Masonry Specialty products. In this role, you will be part of the Accounting team that supports our Accounts Payable...

  • Accounting Clerk

    3 months ago

    London, Canada The Mufflerman Inc Full time

    **Job Overview**: The Mufflerman is seeking a detail-oriented Accounting Clerk to join our fast-growing team. We offer competitive wages, benefits, as well as opportunities for personal growth and development. If you are a highly organized individual with a passion for numbers and a strong attention to detail, we would love to hear from you! Join our team as...

  • Accounting Clerk

    2 months ago

    London, Canada Trident Property Management SWO Full time

    **About Us**: Trident Property Management is a premier property management firm committed to delivering outstanding service to our clients. We excel in managing a wide range of condominium properties and communities, ensuring they are meticulously maintained and financially robust. Our mission at Trident Property Management is to offer exceptional and...

  • Accounts Payable Clerk

    6 months ago

    London, Canada Waste Connections of Canada Full time

    **Waste Connections of Canada** is looking for an **Accounts Payable **personnel for our, London, District **Duties and Responsibilities**: **Qualifications**: 3-5 years of related accounting experience College diploma in accounting is an asset Attention to detail and organizational skills Great Interpersonal and Time Management skills An aptitude for...

  • Accounts Payable Clerk

    7 months ago

    London, Canada Waste Connections of Canada Full time

    **Waste Connections of Canada** is looking for an **Accounts Payable** **personnel for our, London, District **Qualifications**:3-5 years of related accounting experience College diploma in accounting is an asset Attention to detail and organizational skillsGreat Interpersonal and Time Management skills An aptitude for numbers and data accuracy Intermediate...

  • Accounting Clerk 6 Month Contract

    7 months ago

    London, Canada Voyago Full time

    **Voyago is currently recruiting for an Accounting Clerk in London for a temporary full time 6 month contract position** **Your role** Are you a recent graduate or looking for an entry level accounting position? We have the opportunity for you!! Reporting to the Accountant and supporting the finance team, the Accounting Clerk’s main duties are to assist...

  • Accounting and Procurement Administrator

    6 months ago

    London, Canada WinAir Full time

    **Company Description** AV-BASE Systems, Inc. (dba WinAir) is a proud developer and supporter of structurally integrated and cost-efficient maintenance and inventory control systems for over 30 years. With our head office in London, Ontario, we provide _WinAir_ software to over 250 operators (fixed - and rotary-wing) worldwide. Celebrating our 30th...

  • Accounts Payable Clerk

    7 months ago

    London, Canada Misteelco Inc. Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 37 hours per week - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Public sector - Industry **Tasks**: - Manage accounts payable - Review on the behaviour with regard to deposits and withdrawals, overdraws,...

  • Ap Clerk

    2 months ago

    London, Canada Compass Group Full time

    You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees. You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues,...