Temporary Human Resources Assistant

4 months ago


Victoria, Canada AVI Health and Community Services Full time

**JOB POSITION DETAILS**:
AVI Health & Community Services is looking for a Human Resources Assistant with strong administrative skills and human resource experience, preferably (but not required) in a union environment.

**KEY DUTIES AND RESPONSIBILITES**

1. Ensuring the job specifics of each job posting are accurate regarding pay, term, the relevant Collective Agreement etc.

2. Managing job postings, posting on our applicant tracking system software and, in several places, finding new recruitment opportunities and keeping track of expiry dates if required.

4. Writing hire letters and excluded contracts for new hires as well as change letters.

5. Sending new hire paperwork for each new hire.

6. Assist new hires with the completion of their employment orientation package including verification of credentials and criminal record checks.

7. Administrating new hire training processes (providing information, tracking completion, etc.) and doing new hire orientation in person or via zoom according to the schedule availability

8. Coordinating with payroll daily re: new hires, major changes to existing staff hours, etc.

9. Benefits Management (Municipal Pension Plan, Blue Cross)

10. Complete any pay-related reports for Worksafe BC, long term disability claims, etc.

11. Maintain current Human Resources files and databases

12. Perform audits to ensure all required employee documentation is collected and maintained

13. Supportively communicate with Internal applicants and staff as needed about recruitment and onboarding, other human resource communiques.

14. Maintains confidentiality of all human resource information.

15. Performs other related duties as assigned.

**QUALIFICATIONS**:

- 1-2 years of recent, related British Columbia) Human Resources experience or an equivalent combination of education, training, and experience.
- Experience in recruitment and selection
- Experience with BC Employment Standards Act
- Knowledge of practices and procedures related to human resources.
- Excellent computer skills, including fluent knowledge of Word, Excel, Outlook, Zoom and Teams
- Excellent communication and interpersonal abilities
- Experience in the not-for-profit realm would be an asset but not necessary.
- Experience in a unionized environment an asset
- Demonstrated commitment to social justice principles and practices, including harm reduction, anti-racism, decolonization, combating stigma related to drug use, HIV, hepatitis C, and challenging gendered oppression, ableism, homophobia, and transphobia.
- Must be able to work Fridays in office at our downtown Victoria location would be an asset but fully remote would be possible.
- Must be able to work remotely at least 3-4 days per week.

**SKILLS AND ABILITIES**:

- Organized, intuitive and able to balance multiple priorities while maintaining a high degree of professionalism, confidentiality and strong attention to detail.
- Passion for the details and for paperwork
- Strong interpersonal skills including tact, respect and diplomacy.
- Ability to communicate effectively, both verbally and in writing
- Excellent communication skills and ability to communicate effectively across different mediums, including using standard computer programs (e.g. Zoom, Word, Excel, Outlook, Teams).
- Strong administrative skills
- Ability to establish and maintain positive working relationships.
- Ability to analyze and resolve problems.
- Ability to do mathematical and financial calculations (with a spreadsheet)
- Knowledge of harm reduction or social justice would be an asset but not necessary.

**JOB SPECFICS**:

- Pay: $32.96/hour as per the HEABC pay grid for excluded managers.
- Term: October 28, 2024, and ending on January 31, 2025, or return of incumbent whichever is earlier
- Union: AVI is a union environment under the Collective Agreement: HEABC & Health Services & Support Community Subsector Association 2022-2025 and this role is an Excluded Position.
- Benefits: This position will be eligible for extended health, life and AD&D on the 1st of the month after this position begins. AVI pays for the entire cost of the plan on behalf of its staff.
- Pension: If you are already a member of the Municipal Pension Plan (MPP), you can continue with them at AVI immediately. At this time, AVI contributes an additional 9.31% towards your pension account.
- Other Perks: This position gets 8% vacation (equivalent of 4 weeks), receives a paid day off for eligible Stat Holiday, which includes Easter Monday, and accrues a Sick Bank of 6.9%. Sick and Vacation Days are both available to be used after your first 3 months at AVI.

TO APPLY:



  • Victoria, Canada AVI Health and Community Services Full time

    **AVI Health & Community Services (AVI)** is a multi‐disciplinary community-based organization providing HIV, hepatitis C and harm reduction services out of 5 locations across Vancouver Island. AVI provides services to people living with HIV and hepatitis C and harm reduction clients. We take evidence‐based action to prevent infection, provide support,...


  • Victoria, Canada K.E.I McDonald's Restaurants Full time

    The HR Assistant will work 20-25 hours per week, Mondays are a necessity, and other days and times are negotiable making this the perfect opportunity for someone who is looking for flexible working options. We provide office space for tasks and work projects however completion of computer-based work is negotiable. Wage: $24.00 - $28.00/hr depending on...


  • Victoria, Canada Camosun College Full time

    GENERAL STATEMENT Under the supervision of the HR Generalist and working closely with other Human Resources staff, the HR Assistant provides procedural guidance and maintains relevant accurate employment information for all employees in compliance with legislation, collective agreements and college policies. The HR Assistant processes a wide variety of...


  • Victoria, Canada Island Community Mental Health Full time

    **Position Title**:Director of Human Resources **Department**: Human Resources **Reports to**: Executive Director **Schedule**: Monday - Friday, Full-Time, Temporary **Minimum 1 year contract with strong possibility of extension or permanency.** **Island Community Mental Health**: Operating since 1956, Island Community Mental Health (ICMH) is a leading...


  • Victoria, Canada Victoria Pub Company Full time

    **Human Resources Manager Job Description** **_________________________** **JOB TITLE: Human Resources Manager** **DEPARTMENT: Administration** **REPORTS TO: Director of Operations** **_________________________________** **POSITION PURPOSE** This position is responsible for all Human Resources functions of the Company as well as semi-monthly payroll...


  • Victoria, Canada Mount St. Mary Hospital Full time

    Mount St. Mary Hospital, located in downtown Victoria, provides long term complex care to 200 residents. We have over 300 staff working under the provisions of 3 collective agreements. We are seeking an energetic Human Resources professional to be responsible for a variety of Human Resources functions to support our staff and the Director of Human Resources....


  • Victoria, Canada Victoria Cool Aid Society Full time

    This is a unique opportunity to work with an innovative not-for-profit, in an environment that is committed to working with clients, staff, and community through continuous learning, creativity, and collaboration. Operating since 1968, Cool Aid has close to 400 employees, sixteen supportive housing sites, three shelters, downtown health and dental clinics,...


  • Victoria, Canada AgeCare Full time

    The Opportunity: This position is the primary point of contact for both the Community Leadership Teams and staff, requiring HR support and advice for all Human Resource programs and operational inquires. As a generalist, success in this position is the ability to represent and align the operational HR needs with the corporate objectives. This is achieved...


  • Victoria, Canada WorkLink Employment Society Full time

    _**Are you passionate about making a difference in the community?**_ The HR Assistant will work 35 hours per week, primarily in our Westshore office with the flexibility to work in our Sooke office as well. **This is a 1-year term position until November 2025.** Wage: $29.16 to $30.04/hr. - **About The Society**:_ WorkLink has provided...


  • Victoria, Canada Victoria Cool Aid Society Full time

    Detailed Job DescriptionThis is a unique opportunity to work with an innovative not-for-profit, in an environment that is committed to working with clients, staff, and community through continuous learning, creativity, and collaboration. Operating since 1968, Cool Aid has close to 400 employees, sixteen supportive housing sites, three shelters, downtown...


  • Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting...


  • Victoria, Canada AgeCare Full time

    **About Us** At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling...


  • Victoria, Canada Pacifica Housing Full time

    **Title**:HR (Human Resources) Manager **Reports to**: Director of People & Culture **Status**: Permanent Full-time **Schedule**: 8:30am-4:30pm, Monday - Friday (75 hours bi-weekly) **Compensation**: $70,000-$90,000, commensurate with experience **Organizational Focus**: Pacifica Housing has been providing safe and affordable homes for almost 35 years....


  • Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting...


  • Victoria, Canada Mazzei Electric Full time

    **Mazzei Electric** started in Nanaimo, BC in 1994. We started as a small family run company that focused on commercial service contracts. We now have a variety of multi-family residential, commercial, institutional, and light industrial projects across the province, complimented by our service departments that offer residential and commercial service and...


  • Victoria, Canada AVI Health & Community Services Full time

    **JOB SUMMARY** The Director of Human Resources is responsible for providing strategic HR leadership to the organization and is responsible for planning, developing, implementing, and evaluating AVI’s Human Resources services. This role oversees all aspects of human resources services, including labour and employee relations, recruitment and selection,...


  • Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> VP Finance and Operations -> Human Resources- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 8 September 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $65,871.00 - $94,461.00- Additional Posting Information- N/A-...


  • Victoria, Canada Sooke School District 62 Full time

    NOON HOUR SUPERVISION ASSISTANT (Temporary)ONE POSITION FOR SANGSTER ELEMENTARY SCHOOLTHREE (3) HOURS PER WEEK, ONE HOUR PER DAY (Wednesday, Thursday, Friday).QualificationsGrade 12 graduation or equivalent.Three months of experience and over.Patience with, and care for, students and a demonstrated aptitude for the work to be performed.Ability to follow...


  • Victoria, Canada HMCS Malahat, Royal Canadian Navy - Reserve Forces Full time

    Job description **Make a difference with the Canadian Armed Forces - Naval Reserve** The Naval Reserve is a component of the Royal Canadian Navy offering the part-time and full-time employment from coast to coast and worldwide. **Why join?** As a naval reservist you will have the opportunity to serve your country on a warship or ashore depending upon the...

  • Human Resources

    4 months ago


    Victoria, Canada Westerkirk Full time

    Westerkirk Capital Inc. is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities, and members of visible minorities to apply. Westerkirk Capital Inc. will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process,...