Executive Assistant

4 months ago


Scarborough, Canada Mad Mexican Prepared Food Products Ltd. Full time

Have you got what it takes to be part of a dynamic team? Our growing **Mad Mexican Team** is looking for a **Full-Time Executive Assistant **to be a part of our culture, which values Communication, Growth-Mindset, Ownership, Integrity, Loyalty, Unity, and Quality. Your contribution holds great significance at Mad Mexican, thanks to your support; we can serve our business partners, customers, farmer’s markets, and events with positive and outstanding customer experience.
- **What will be your mission?**_
- Ensures that the CEO is current with all his commitments with all his direct reports and employees.
- Assist in coordination of training and HR activities.
- Maintain and distribute minutes of meetings.
- Assist CEO with personal errands from time to time.
- **What will be your core accountabilities?**_
- Minutes taking and reporting.
- Scheduling.
- Avoiding omissions or mistakes.
- **What will be your main activities and responsibilities?**_
- Scheduling the CEO's time and appointments and assisting with reminding him.
- Prepare correspondence dictated or requested by the CEO.
- Organize and maintain a schedule of internal and outside meetings.
- Take minutes of internal meetings when necessary, use the WHO, WHAT, WHEN format.
- Assist CEO in HR tasks.
- Assist CEO in research as needed.
- Assisting and coordinating all training activities.
- Assist CEO in quote requests.
- Filter employee appointment requests.
- Follow up with CEO Social Media and execute the strategy.
- Support CEO with Errands and reservations.
- Serve coffee to CEO and guests, as requested or as needed.
- Plan travel schedules, transportation, accommodation.
- Assistance with Project planning, follow ups, execution, communication, deadlines, etc.
- High school diploma.
- Bachelor's degree in business administration, communication or something related.
- Administration courses.
- Domain of English language.
- Speaking Spanish is a huge asset.
- Dominium of Google and Microsoft suites.
- Problem solving skills.
- Communication skills.
- Research skills.
- **Location**_:

- 64 Crockford Blvd, Scarborough (Main Office).
- 405 Jane St, Toronto (Restaurant).
- Multiple different locations upon demand.
- **Benefits**_:

- Salary: $50,000 to $60,000.
- Discount on company products.
- Vacation pay.
- Employee referral bonus.
- End of year bonus.
- Welcome kit.
- Professional development.
- Team bonding events.

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Discounted or free food
- On-site parking
- Store discount

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Scarborough, ON M1R 3C3: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative/ Assistant: 2 years (required)

Work Location: In person


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