Executive Assistant to CEO

3 months ago

Scarborough, Canada Republix Platform Technologies Inc. Full time

**Company Description**

Republix is the 14th fastest growing company in Canada and specializes in generating predictable revenue for our clients, on a hassle free basis. We have generated over $500,000,000 in revenue for our 300+ clients over the last 3 years and we’re now aggressively scaling our offers to help more businesses across Canada and the United States to grow their revenues predictably.

**Role Description**

**Responsibilities**:

- Execute on the tasks delegated to you, while communicating other tasks and projects to executive leaders
- Track, manage and report the status of these different tasks and projects to the CEO on an ongoing basis
- Coordinate logistics for meetings, either virtually or when needed in person, including making arrangements for meeting rooms, technology setup
- Work with the CEO to prioritize important projects and ensure completion
- Provide monitoring and follow-through support on action items in progress
- Attend all meetings and take appropriate notes
- Capture action items and ensuring all stakeholders complete their action items in the designated time
- Manage the CEO’s calendar, schedule meetings and coordinate appointments to ensure his day is planned the day before
- Draft and review correspondence ensuring accuracy and professionalism
- Organize documents, maintain records, prepare reports, presentations and other materials, as needed
- Act as a gatekeeper, filtering requests and managing access to the CEO
- Assist with special projects, research and coordination

**Required Attitude**
- You are positive, optimistic, “Anything is possible” attitude
- You are a proactive and resourceful - you take the initiative to ask, learn and make things happen
- You are a confident, intelligent, dedicated and focused on making improvements and reaching out for new solutions
- You are an Excellent communicator and people notice your tact and professionalism
- You have a meticulous attention to detail and are a detail oriented planner - you look ahead and stay on top of things
- You have an ability to see “the big picture” while staying aligned with the CEO’s vision
- You naturally think in processes and checklists, and you go crazy when things aren’t finished
- You are personable, adaptable, energetic and fun to work with - you can switch gears quickly
- You are a patient, supporting and caring person
- You naturally optimize everything around you, with a desire to make things more efficient and less wasteful
- You believe that the job is done, when the most important things you committed to get done in your day are done
- You are always anticipating what is next and what others need before they ask you

**Required Education**
- Bachelor’s degree in Business Administration, Management, or equivalent experience
- Minimum of 5 years of experience as an Executive Assistant, with an additional 2 years of experience managing projects
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Proficiency in project management and CRM softwares
- I will take experience over education anyday. I will take a person with all the attitude traits above and less experience 100% of the time. #1 Attitude, #2 Experience and actually being able to do the job, #3 Education. However, education where you learn critical thinking is always a big plus. Or experience where you had to manage complicated projects with many stakeholders is a plus.

Pay: $60,000.00-$75,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Executive Assistant: 5 years (required)

Work Location: Hybrid remote in Scarborough, ON M1R 3C3

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