Executive Assistant

2 weeks ago


Scarborough, Canada Vitonia Full time

We are seeking a highly organized and detail-oriented Office Assistant to join our fast paced team in Scarborough We are a continuously growing organization that supports an atmosphere of committed business professionals within the direct sales and marketing field.

**What You'll Do**:
As an Office Assistant you will be responsible for managing the day-to-day administrative operations of our office. This role requires excellent communication skills, strong problem-solving abilities, and the ability to work independently.

**Administrative Support**:

- Maintain and organize office filing systems, databases, and records.
- Prepare reports, and documents as required by the sales team.
- Manage onboarding/offboarding for all new team members.

**Office Operations**:

- Ensure the smooth operation of office equipment and resolve any issues promptly.
- Order and maintain office supplies and equipment inventory.
- Oversee office cleanliness and organization, coordinating with cleaning staff if necessary.

**Customer Interaction**:

- Greet and assist visitors, clients, and customers in a professional and friendly manner.
- Handle inquiries and provide information about products, services, and company policies.

**Data Management**:

- Input and maintain accurate data in CRM (Customer Relationship Management) systems
- Assist in maintaining databases, ensuring accuracy and completeness.

**Team Support**:

- Collaborate with the sales team to support their administrative needs.
- Assist in organizing sales events, exhibitions, and promotional activities.
- Act as a point of contact between the sales team and other departments.

**Experience**:

- Administrative experience is as asset
- Strong communication skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of QuickBooks or other accounting software is an asset
- Ability to multitask and prioritize tasks effectively
- Excellent problem-solving skills
- Strong attention to detail

If you are a motivated individual with a passion for organization and efficiency, we would love to hear from you. Please submit your resume and cover letter for consideration.

**Benefits**:

- Company events

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Scarborough, ON M1B 3V4: reliably commute or plan to relocate before starting work (required)

Work Location: In person


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